Village of Cherry Village Board of Trustees met Oct. 1.
Here is the minutes provided by the board:
PRESIDENT JIM E. CLAEYSSEN CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:02 PM AND LED THE PLEDGE OF ALLEGIANCE.
A roll call was taken by Village Clerk Kathy Trimble:
STEPHEN APPELL ABSENT, SALLY HOLLEMBEAK PRESENT, NANCY BELT ABSENT, JEFF O’HARA PRESENT, JEFF FUSTIN PRESENT, and DAVID SCHROEDER PRESENT
Also present: Treasurer Karen Melloch, Public Works Director Chuck Freeman, Police Chief Robert Swank, Attorney Jim Stevens, Dennis McMullen C.E.S. and Village Clerk Kathy Trimble.
President Claeyssen read a statement regarding the passing of Trustee Stephen Appell:
Yesterday the Village of Cherry Valley lost a truly devoted village resident with the passing of Stephen J. Appell. Steve passed away after battling a long-time illness.
As many of you already know, Steve has spent almost all of his adult lifetime serving the Village of Cherry Valley. He was a Village Trustee for many years and served as our Village President for 20 years. Steve was a very good friend of mine and a mentor; he was a voice of reason and always made his decisions on what he felt was best for the village. He will be truly missed by all.
I have directed Public Works Director Chuck Freeman to lower our flags to half-mast starting Tuesday October 1st to honor and pay respect to former Village President Stephen J. Appell. Steve’s family is making the proper arrangements for him and our flags will stay at half-mast until Sunday, October 6th.
I would like to thank Mrs. Beth Schroeder for the basket of flowers that is in the back of the boardroom, Steve loved his gardens. I invite everyone to take a flower and place it by his spot in remembrance tonight.
ADOPTION OF THE AGENDA:
President Claeyssen stated that there is a Change to the Order of Business to the Agenda: 1. Trustee Schroeder will be reporting on Public Works for Trustee Appell. Trustee
Hollembeak moved to adopt the amended agenda. Trustee Schroeder seconded. All “Aye;” none opposed. Motion carried by voice vote.
APPROVAL OF THE VILLAGE BOARD MINUTES:
Trustee Fustin moved to approve the September 17, 2019 Village Board Minutes. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
PUBLIC COMMENT: No one signed up for public comment.
TREASURER’S REPORT: Treasurer Karen Melloch
1. Treasurer Melloch stated that revenues in the General Fund of $375,000 were higher than expenditures of $373,000 by $2,000. Expenditures were mainly Salary & Benefits ($301,000), Legal Fees ($17,000), Service of PW Vehicles ($5,000), Memorial Stone ($6,000) and Police Academy Training ($4,000). Revenues of $106,000 were higher than expenditures of $75,000 in the Water Fund by $31,000. Expenditures were mainly Salary & Benefits ($28,000), Meters ($16,000) and Well Pump Testing ($9,000). In the Capital Improvements Fund, revenues of $201,000 were lower than expenditures of $398,000 by $197,000. Expenditures were mainly the Street Maintenance Program ($387,000) and a Traffic Controller for Newburg/Mill Intersection ($6,000). Trustee O’Hara moved to have the September 2019 Treasurer’s Report placed on file with the minutes. Trustee Hollembeak seconded. A roll call vote was taken:
JEFF FUSTIN AYE JEFF O’HARA AYE
SALLY HOLLEMBEAK AYE DAVID SCHROEDER AYE
Motion carried 4-0.
PRESIDENT’S REPORT:
1. Trustee Hollembeak moved that the Village Board approve the construction of a storage shed located at 117 N. Salem Street, Cherry Valley, IL 61016. Trustee O’Hara seconded. Trustee Fustin stated that since an ordinance related to Chapter 82 was changed, the permit form will need to be changed to be consistent with the ordinance. President Claeyssen stated that he will get with the village staff to update the form. Trustee O’Hara questioned as to whether or not accessory building permits should come to the Village Board for approval since the new ordinance was approved. The consensus was to discuss this issue further at the October 14, 2019 Committee of the Whole Meeting. Trustee Hollembeak seconded. A roll call vote was taken:
JEFF FUSTIN AYE JEFF O’HARA AYE
SALLY HOLLEMBEAK AYE DAVID SCHROEDER AYE
Motion carried 4-0.
ATTORNEY’S REPORT JIM STEVENS: Attorney Jim Stevens stated that he is working on three (3) sets of easements with Mr. Dennis McMullen of C.E.S Inc.
ENGINEER’S REPORT: DENNIS MCMULLEN, C.E.S. Mr. Dennis McMullen of C.E.S. elaborated on the easements and current projects:
• The 3 sets of easements are for the East Valley Loop, S. Ulster Street Drainage Project and the Swanson Park Easement from the Rockford Park District. Mr. McMullen has received a verbal approval from the Rockford Park District for the Swanson Park Project.
• The final connection of the water project was done today, this project is complete, samples were taken and restoration will begin shortly depending on the weather.
• The S. Ulster Street Drainage Project bids came in higher than budgeted due to the fact that they will have to go across Salem Street as opposed to going thru the box culvert, restoration on private property was high since it is costly for contractors to come back and make sure all the grass grows. There was discussion regarding the property east of South Salem Street; regarding erosion by the box culvert. Mr. McMullen will talk to the property owner and possibly both ends of the public right of way can be dug out while the contractors are there. Unfortunately, if there has to be work on his actual private property an easement will have to be put in place.
EX-OFFICIO’S REPORTS:
JEFF FUSTIN – PLANNING AND ZONING COMMISSION: Trustee Fustin stated that there will be a Planning and Zoning Commission Meeting on Wednesday, October 23, 2019 at 6:30PM to discuss two (2) driveway variances and changing the zoning on the old Cherry Valley Elementary School site to Park.
DAVID SCHROEDER – RECREATION BOARD: Trustee Schroeder stated that the next Recreation Board Meeting will be tomorrow, October 2nd at 7:00PM. We will be discussing the Halloween Parade that will be held on Saturday, October 26th at 4:00PM. Santa comes to the log cabin on Sunday December 1, 2019.
ORDINANCE REPORT BY TRUSTEE NANCY BELT: No Report.
FINANCE REPORT BY TRUSTEE JEFF O’HARA:
1. Trustee O’Hara moved that the Village Board approve the changes to the village’s Investment Policy. Trustee Hollembeak seconded. Trustee Fustin would like the section taken out of the Investment Policy that references Financial Institutions, this way the village can receive rates from any bank. Trustee Schroeder suggested that we approve the Investment Policy as is and revisit it when Rockford Bank and Trust changes to Illinois Bank and Trust. A roll call vote was taken:
JEFF FUSTIN AYE JEFF O’HARA AYE
SALLY HOLLEMBEAK AYE DAVID SCHROEDER AYE
Motion carried 4-0.
Trustee O’Hara stated that FINANCE passes.
PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN:
1. Trustee Fustin moved that the Village Board approve an Intergovernmental Agreement for a Traffic Enforcements Grant with the Illinois Department of Transportation. Trustee Hollembeak seconded. A roll call vote was taken:
JEFF FUSTIN AYE JEFF O’HARA AYE
SALLY HOLLEMBEAK AYE DAVID SCHROEDER AYE
Motion carried 4-0.
PUBLIC WORKS REPORT BY TRUSTEE DAVID SCHROEDER FOR TRUSTEE STEPHEN APPELL: Let the record show that Trustee Hollembeak has left the council table at 7:22PM.
1. Trustee Schroeder moved that the Village Board award the bid for the South Ulster Street Drainage Project to N-Trak Group LLC as the lowest responsible bidder at a cost of $99,667.60 from line 5390 Capital Improvements. Trustee O’Hara seconded. A roll call vote was taken:
JEFF FUSTIN ABSTAIN JEFF O’HARA AYE
JIM CLAEYSSEN AYE DAVID SCHROEDER AYE
Motion carried with 3 “AYES” and 1 ABSTAIN.
Let the record show that Trustee Hollembeak has returned to the Council Table at 7:24PM.
2. Trustee Schroeder moved that the Village Board approve two (2) new Uninterruptable Power Supplies (UPS) for the traffic signals located at the intersections of Harrison Ave. and South Mall Drive and Charles Street and South Mall Drive at a cost not to exceed $17,996.00 from line item 5375 Capital Improvements. Trustee O’Hara seconded. A roll call vote was taken:
JEFF FUSTIN AYE JEFF O’HARA AYE
SALLY HOLLEMBEAK AYE DAVID SCHROEDER AYE
Motion carried 4-0.
3. Trustee Schroeder moved that the Village Board approve the Stenstrom Excavation and Blacktop Group to replace two (2) fire hydrants located outside of the CherryVale Mall (one near the Goodyear Tire Store and one near Choice Furniture) at a cost of $13,625.00 from line item 5145 Water. Trustee Fustin seconded. A roll call vote was taken:
JEFF FUSTIN AYE JEFF O’HARA AYE
SALLY HOLLEMBEAK AYE DAVID SCHROEDER AYE
Motion carried 4-0.
4. Trustee Schroeder moved that the Village Board approve hiring Tree Care Enterprises Inc. to remove trees along the west property line at the Old Cherry Valley Elementary School Site at a cost of $3,000.00 from line item 5170 Streets. Trustee Fustin seconded. A roll call vote was taken:
JEFF FUSTIN AYE JEFF O’HARA AYE
SALLY HOLLEMBEAK AYE DAVID SCHROEDER AYE
Motion carried 4-0.
5. Trustee Schroeder moved that Village Board approve five (5) Public Works Employees participation in the Bi-Annual Snow Plow Rodeo at the Six Flags/Magic Waters parking lot on October 11, 2019. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
Trustee Schroeder stated PUBLIC WORKS passes.
PLANNING AND DEVELOPMENT REPORT BY TRUSTEE DAVID SCHROEDER:
1. Trustee Schroeder moved that the Village Board approve a permit for a roof over an existing deck for the property located at 6633 Riddelle Lane, Rockford, IL 61109. Trustee Hollembeak seconded. A roll call vote was taken:
JEFF FUSTIN AYE JEFF O’HARA AYE
SALLY HOLLEMBEAK AYE DAVID SCHROEDER AYE
Motion carried 4-0.
Treasurer Karen Melloch stated that she has been in contact with Acme Screw Company and the business will be up for sale in November, they will contact the village before it goes up for sale. There will be an equipment auction in October. President Claeyssen stated that the property is zoned CC not Industrial.
Trustee Schroeder stated PLANNING AND DEVELOPMENT passes.
PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK:
1. Trustee Hollembeak moved that the Village Board approve the new health and dental insurance plans for the upcoming enrollment period of 2019-2020 for the Village of Cherry Valley with Blue Cross/Blue Shield of Illinois. Trustee O’Hara seconded. A roll call vote was taken:
JEFF FUSTIN AYE JEFF O’HARA AYE
SALLY HOLLEMBEAK AYE DAVID SCHROEDER AYE
Motion carried 4-0.
2. Trustee Hollembeak moved that the Village Board approve/acknowledge that the village’s agreement with Envision Health Care (a Third-Party Administration Service) remains in place for the year 2020 for insurance deductibles with a cost of $6.00 per month per employee/retiree. Trustee O’Hara seconded. All “Aye;” none opposed. Motion carried by voice vote.
3. Trustee Hollembeak moved that the Village Board approve an additional 100 hours for part-time Public Works Employee Mr. Greg Allton. Trustee O’Hara seconded. A roll call vote was taken:
JEFF FUSTIN AYE JEFF O’HARA AYE
SALLY HOLLEMBEAK AYE DAVID SCHROEDER AYE
Motion carried 4-0.
4. Trustee Hollembeak moved that the Village Board hire Ms. Maureen Gumowski for the position of Village Treasurer at a starting salary of $77,000.00/year with a starting date of October 21, 2019. Trustee O’Hara seconded. A roll call vote was taken:
JEFF FUSTIN AYE JEFF O’HARA AYE
SALLY HOLLEMBEAK AYE DAVID SCHROEDER AYE
Motion carried 4-0.
Trustee Hollembeak stated PERSONNEL passes.
EXECUTIVE SESSION: President Claeyssen entertained a motion that the Village Board go into Executive Session for the following:
(5 ILCS 120/2)(c)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Trustee Hollembeak moved that the Village Board go into Executive Session at 7:32 PM. Trustee Fustin seconded. A roll call vote was taken:
JEFF FUSTIN AYE JEFF O’HARA AYE
SALLY HOLLEMBEAK AYE DAVID SCHROEDER AYE
Motion carried 4-0.
The Village Board was in Executive Session from 7:32 PM to 7:47 PM.
RECONVENE TO OPEN SESSION:
President reconvened to Open Session at 7:48 PM. A roll call was taken:
JEFF FUSTIN AYE JEFF O’HARA AYE
SALLY HOLLEMBEAK AYE DAVID SCHROEDER AYE
BOARD COMMENTS:
ADJOURNMENT: Trustee Hollembeak made a motion to adjourn the meeting; seconded by Trustee O’Hara. All “Aye”, none opposed. Meeting adjourned at 7:49 PM.
http://www.cherryvalley.org/images/villiage-board/2019/board%20minutes%20%2010-01-19.pdf
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