Village of Cherry Committee of the Whole met Sept. 23.
Here is the minutes provided by the committee:
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM.
Roll call was taken by Deputy Village Clerk Heather Riley:
STEPHEN APPELL ABSENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA ABSENT
JEFF FUSTIN PRESENT DAVID SCHROEDER ABSENT
JIM CLAEYSSEN PRESENT
Also present: Village Treasurer Karen Melloch, Chief Robert Swank, Sheri Kosmos C.E.S, Attorney Jim Stevens, Michele Kimes CoyleKiley Agency Inc., and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
President Claeyssen stated that there is a Change in the Order of Business to the Agenda:
• The Finance Report will be after Ordinance.
• The Finance Report will be given by Trustee Sally Hollembeak in Trustee Jeff O’Hara’s absence.
• The Public Works Report will be given by President Claeyssen in Trustee Stephen Appell’s absence.
• The Planning & Development Report will be given by Trustee Jeff Fustin in Trustee David Schroeder’s absence.
• The Executive Session for tonight’s meeting is cancelled.
President Claeyssen moved to approve the amended agenda. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES – September 9, 2019
Village President Jim E. Claeyssen moved to approve the September 9, 2019 Committee of the Whole Meeting Minutes. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT:
ORDINANCE – TRUSTEE JEFF FUSTIN FOR CHAIRMAN TRUSTEE NANCY BELT. CHAIRMAN’S REPORT: None.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
Trustee Belt stated ORDINANCE PASSES
FINANCE – TRUSTEE SALLY HOLLEMBEAK FOR CHAIRMAN TRUSTEE JEFF O’HARA.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Michele Kimes of CoyleKiley presented to the committee the new health and dental insurance plans for 2019-2020. They are the same plans as this year with minor changes. Trustee Hollembeak moved to send to the Village Board for approval of the health and dental insurance plans for the upcoming enrollment period of 2019 – 2020 for the Village of Cherry Valley. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
2. Trustee Hollembeak moved to send to the Village Board for approval/acknowledgement of the villages agreement with Envision Health Care (a Third-Party Administration Service) for deductibles remains in place for the year 2020 with a cost of $6.00 per month per employee/retiree. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
CHAIRMAN’S REPORT: No Report. ADMINISTRATION REPORT: None.
NEW BUSINESS: None.
Trustee O’Hara stated FINANCE PASSES
PUBLIC WORKS –PRESIDENT CLAEYSSEN FOR CHAIRMAN TRUSTEE STEPHEN APPELL
ENGINEER’S REPORT:
1. Project Updates by Sheri Kosmos:
• The Vandiver and S. Bell School Road water main has been installed, still waiting to complete the restoration.
• Attorney Stevens is finishing the easement documentation to send to the Park District for the Swanson Park Project.
• Preparing to schedule the field work for the East Village Water Loop so that C.E.S. can move on to the design work.
UNFINISHED BUSINESS: None.
Trustee Hollembeak excused herself from the table at 7:10 PM
NEW BUSINESS:
1. South Ulster Street Drainage Project - President Claeyssen stated that there is not a quorum this evening to take action on this item so he will place this item on the Village Board agenda on October 1, 2019. President Claeyssen informed the committee that the lowest responsible bid came in at $99,667.60 and the Village budgeted $75,066.00 for this project. Further discussion will be had at the October 1, 2019 Village Board Meeting.
Trustee Hollembeak took her seat back at the table at 7:12 PM
DIRECTOR’S REPORT: None.
1. Project Updates – No Report.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT: President Claeyssen stated PUBLIC WORKS PASSES
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Sally Hollembeak moved to send to the Village Board for approval of an Intergovernmental Agreement for a Traffic Enforcements Grant with the Illinois Department of Transportation. (this is a yearly renewal grant with IDOT). Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
CHIEF’S REPORT: None.
PLANNING AND DEVELOPMENT – TRUSTEE JEFF FUSTIN FOR CHAIRMAN TRUSTEE DAVID SCHROEDER.
UNFINISHED BUSINESS: NEW BUSINESS:
1. Trustee Fustin moved to send to the Village Board for approval of a permit for a roof over an existing deck for the property located at 6633 Riddelle Lane, Rockford, IL 61109. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.
UNFINISHED BUSINESS:
NEW BUSINESS:
1. Trustee Hollembeak moved to send to the Village Board for approval of an additional 100 hours for part-time public works employee Mr. Greg Allton. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
Trustee Hollembeak states PERSONNEL BENEFITS & COMPENSATION PASSES.
ADJOURNMENT:
Trustee Hollembeak moved that the meeting be adjourned at 7:16 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2019/cow%20minutes%2009-23-2019.pdf
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