Village of Cherry Valley Committee of the Whole met October 28

By Angelica Saylo Pilo

Dec 21, 2019

Village of Cherry Valley Committee of the Whole met Oct. 28.

Here is the minutes provided by the committee:

Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM.

Roll call was taken by Deputy Village Clerk Heather Riley:

NANCY BELT PRESENT SALLY HOLLEMBEAK PRESENT

JEFF FUSTIN PRESENT JEFF O’HARA PRESENT

JIM CLAEYSSEN PRESENT DAVID SCHROEDER PRESENT

Also present: Village Treasurer Karen Melloch, Public Works Director Chuck Freeman, Sheri Kosmos C.E.S, Attorney Jim Stevens, Village Clerk Kathy Trimble, and Deputy Village Clerk Heather Riley.

ADOPT THE AGENDA:

Trustee Hollembeak moved to approve the agenda. Trustee O’Hara seconded. All “Aye;” none opposed. Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MINUTES – October 14, 2019

Trustee Schroeder moved to approve the October 14, 2019 Committee of the Whole Meeting Minutes. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.

PUBLIC COMMENT: None.

ORDINANCE – CHAIRMAN TRUSTEE NANCY BELT. CHAIRMAN’S REPORT: None.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

PUBLIC WORKS – TRUSTEE DAVID SCHROEDER

ENGINEER’S REPORT:

1. Project Updates by Sheri Kosmos:

• The Vandiver and South Bell School Road water mains have been installed, and the restoration has been completed.

• S. Ulster Street Drainage Project has been installed and the restoration has been completed.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Public Works Director Chuck Freeman stated that he has submitted two proposals for the replacement and upgrade to ADA compliant front doors for Village Hall. Director Freeman stated that these doors would alleviate the errant issues that have been happening in the recent years with the doors sticking open during the winter months and with wind/rain. Director Freeman stated that this is a hybrid proposal so as the ADA push buttons and the doors are quoted separately. These contractors will work together to complete the project. This project will replace the sliding doors out front with push button operators, to open and close outward, instead of side to side motion detecting eyes to operate. The other doors are for the entrances to the Administration and Police Department public areas to allow ADA push button operations to access those areas. Trustee Schroeder moved to send to the Village Board for approval the proposal brought forth by Public Works Director Chuck Freeman regarding updating the front doors at Village Hall from line item 5120 Buildings and Grounds in the amount of $19,015.00. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.

DIRECTOR’S REPORT: None.

1. Project Updates

• 138 Hogan St Demolition – Nicor still needs to cap the service, the contractors are ready to begin work as soon as the utility service has been capped.

• The sidewalk repairs in the Swanson Park Neighborhood are finishing up next week.

• Fire Hydrants in the Mall area have been replaced and are back in working order.

• Snow Plow Rodeo – Belvidere took first and second place, South Beloit took third place.

• Casey’s will be opening on October 31, 2019.

• Berm construction near Swanson Park Neighborhood should begin this week, weather permitting.

2. Overtime Report – Report has been placed on file.

CHAIRMAN’S REPORT: No Report.

EX-OFFICIO’S RECREATION BOARD REPORT:

• Trustee David Schroeder stated that the Halloween Parade was cancelled due to the rain but the Halloween Party still happened at the Granary. Around 30 – 40 kids came out and decorated cookies and collected candy.

• Santa is coming to the Village on Sunday December 1, 2019 from 4 -5PM at the Log Cabin. Trustee David Schroeder stated PUBLIC WORKS PASSES

PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

CHIEF’S REPORT: None.

FINANCE – CHAIRMAN TRUSTEE JEFF O’HARA.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

CHAIRMAN’S REPORT: No Report.

ADMINISTRATION REPORT: None.

NEW BUSINESS: None.

Trustee O’Hara stated FINANCE PASSES

PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE DAVID SCHROEDER.

UNFINISHED BUSINESS:

1. Trustee David Schroeder reached out to the Buxton Group, after Trustee O’Hara stated that he would like to hear from another firm. Trustee Schroeder stated that the representative from Buxton returned his call and informed him that he had left Buxton and went to Retail Strategies. The representative informed Trustee Schroeder that the two companies actually specialize in two different areas of retail support. After this discussion the consensus was to have Trustee Schroeder contact Beth Miller from Retail Strategies and explain what the Trustees are looking for from Retail Strategies and their expectations.

NEW BUSINESS:

1. President Claeyssen stated that all Village owned properties that are not rented out are changed to a Park (PK) zoning. Trustee David Schroeder moved to send to the Village Board for approval for a Map Amendment from Section 82-205 (R1) to Section 82-301 (Park) of the Code of Ordinances for the Village of Cherry Valley, IL 61016. PIN: 16-01- 257-002 Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.

2. After continued discussion the committee consensus was to add language to the Ordinance to state that when and if the resident sells his property, he must bring the driveway back into compliance with Village Ordinances. Trustee David Schroeder moved to send to the Village Board approval of a Variance under Section 82-55 to Section 82- 448(f) and 82-7(g) of the Code of Ordinances for the Village of Cherry Valley, Illinois to allow and ratify the construction of a parking space in the side yard setback along the southern portion of an (R1) lot for the property located at 2921 Swanson Parkway, Rockford, IL 61109. PIN: 16-03-251-009. Trustee Fustin second. All “Aye;” None opposed. Motion carried by voice vote.

PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS:

NEW BUSINESS:

Trustee Hollembeak states

PERSONNEL BENEFITS & COMPENSATION PASSES.

EXECUTIVE SESSION:

Trustee Hollembeak moved that the Committee of the Whole go into Executive Session for the following reason:

(5 ILCS 120/2)(C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Trustee Belt seconded. A roll call vote was taken:

NANCY BELT AYE SALLY HOLLEMBEAK AYE

JEFF FUSTIN AYE JEFF O’HARA AYE

JIM CLAEYSSEN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

The Committee of the Whole was in Executive Session from 7:28 PM to 7:55 PM.

RECONVENE TO OPEN SESSION:

President Claeyssen reconvened the Committee of the Whole Meeting to Open Session at 7:55 PM. A roll call vote was taken:

NANCY BELT AYE SALLY HOLLEMBEAK AYE

JEFF FUSTIN AYE JEFF O’HARA AYE

JIM CLAEYSSEN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

ADJOURNMENT: