Village of Cherry Valley Committee of the Whole met Jan. 27.
Here is the minutes provided by the committee:
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM.
Roll call was taken by Village Clerk Kathy Trimble:
NANCY BELT PRESENT JEFF O’HARA PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
SALLY HOLLEMBEAK PRESENT JIM CLAEYSSEN PRESENT
Also present: Public Works Director Chuck Freeman, Village Treasurer Maureen Gumowski, Chief Robert Swank, Attorney Jim Stevens, Attorney Roxanne Sosnowski, Sheri Kosmos C.E.S, and Village Clerk Kathy Trimble.
ADOPT THE AGENDA:
President Claeyssen moved to approve the agenda with two changes, seconded by Trustee Hollembeak.
1. Village Clerk Kathy Trimble will be taking the minutes tonight for Deputy Clerk Heather Riley.
2. Deleting item number 1 under Public Works Unfinished Business and renumbering. Mr. Rich Ransford of Metropolitan Industries cannot make the meeting tonight for the SCADA Presentation. Mr. Ransford will make his presentation at the February 10, 2020 Committee of the Whole Meeting. All “Aye;” none opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES – January 13, 2020
Trustee Fustin moved to approve the January 13, 2020 Committee of the Whole Meeting Minutes. Trustee O’Hara seconded. Motion carried by voice vote of 5 “Aye” and 1 “NAY”.
PUBLIC COMMENT: None.
ORDINANCE – CHAIRMAN TRUSTEE NANCY BELT.
CHAIRMAN’S REPORT: None.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
PUBLIC WORKS – CHAIRMAN TRUSTEE DAVID SCHROEDER
ENGINEER’S REPORT: None.
UNFINISHED BUSINESS:
1. Public Works Director Chuck Freeman spoke to the committee regarding the proposals that were received regarding updating the village’s phone system. After some discussion, Trustee Schroeder moved to send to the Village Board for approval regarding changing providers for the village’s phone system to COMCAST, pending attorney review of the contract. Trustee Fustin seconded. All “Aye;” none opposed. Motion carried by voice vote.
2. President Claeyssen stated that the Capital Improvements Plan for 2020-2021 has been updated with the changes that were suggested at the January 13 Committee of the Whole Meeting. These changes have been included in the brochure that will be sent out to area residents regarding the 1% Sales Tax Referendum that will be on the March 17, 2020 Ballot.
NEW BUSINESS:
1. Public Works Director Chuck Freeman stated that a response has been sent to the IEPA regarding the Audit Report and we are working on obtaining a permit for the “as built” generator permit.
2. Trustee Schroeder moved to send to the Village Board approval of a Resolution for MHMP for FEMA Funding Eligibility. Trustee Belt seconded. This is necessary in case of an emergency so our residents will be eligible to apply for FEMA funding. All “Aye;” none opposed. Motion carried by voice vote.
3. Trustee Schroeder moved to send to the Village Board for approval of Public Works Employees Cathy O’Hearn and Austin Revolinski to attend Class C&D Water Operations Training in Geneva, Illinois on February 27 and February 28, 2020 at a cost of $600.00 from line item 5195 Water, and Meal Allowance not to exceed $100.00 from line item 5200 Water. Trustee Fustin seconded. All “Aye;” none opposed. Motion carried by voice vote.
4. Trustee Schroeder moved to send to the Village Board for ratification and approval of Public Works Director Chuck Freeman’s attendance at the Illinois Department of Agriculture Pesticide Training on January 30 and January 31, 2020 at Giovanni’s Convention Center at a cost of $50.00 from line item 5195 Public Works. Trustee Belt seconded. All “Aye;” none opposed. Motion carried by voice vote.
5. After some discussion, Trustee Schroeder moved to send to the Village Board for approval of the Pump Testing Proposal for a Possible New Well #7 from Layne Christensen Company. Trustee Hollembeak seconded. Motion carried with 5 “Aye;” 1 “Nay”.
DIRECTOR’S REPORT:
1. Project Updates:
• Front Doors at Village Hall are still under construction. Electric should be done as early as tomorrow, with the push buttons to be installed shortly after.
• We received a letter of thanks from Keep Northern Illinois Beautiful for the donation and hosting of the Christmas Tree Recycling Center in Baumann Park. 2. Overtime Report – Copy placed on file.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT:
1. Trustee Schroeder stated that 18 people came out to bowl at the Adult Fun Bowl on Saturday January 25, 2020. The Recreation Boards next event will take place at the Carlson Arctic Ice Arena on February 29, 2020 from 6:30PM – 8:30PM. This event is a free event sponsored by the Cherry Valley Area Men’s Club.
Trustee Schroeder stated PUBLIC WORKS PASSES
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHIEF’S REPORT: None.
FINANCE – CHAIRMAN TRUSTEE JEFF O’HARA.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHAIRMAN’S REPORT: No Report.
ADMINISTRATION REPORT: No Report.
NEW BUSINESS: None.
PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE DAVID SCHROEDER.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.
UNFINISHED BUSINESS:
NEW BUSINESS:
1. Attorney Sosnowski spoke of the changes that needed to be made to the Personnel Policies Manual for non-bargaining employees. Trustee Hollembeak moved to send to the Village Board; A Resolution of The Village of Cherry Valley, Illinois Amending Section 10-4 Holidays (As Observed) and The Drug and Alcohol Policy in The Personnel Policies Manual. Trustee O’Hara seconded. All “Aye;” none opposed. Motion carried by voice vote.
Trustee Hollembeak states PERSONNEL BENEFITS & COMPENSATION PASSES.
EXECUTIVE SESSION:
President Claeyssen moved that the Committee of the Whole go into Executive Session for the following reason:
(5 ILCS 120/2)(C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Trustee Hollembeak seconded. A roll call vote was taken:
NANCY BELT AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
JIM CLAEYSSEN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
The Committee of the Whole was in Executive Session from 7:47 PM to 8:25 PM. Village Clerk Kathy Trimble was excused for the remainder of the meeting. Attorney Sosnowski recorded the executive session meeting minutes.
RECONVENE TO OPEN SESSION:
President Claeyssen reconvened the Committee of the Whole Meeting to Open Session at 8:26 PM. A roll call vote was taken:
NANCY BELT AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
JIM CLAEYSSEN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
ADJOURNMENT:
Trustee Hollembeak moved that the meeting be adjourned at 8:29 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2020/cow%20minutes%2001-27-2020.pdf
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