Lake County Financial & Administrative Committee met Feb. 27.
1. Call to Order
Chair Frank called the meeting to order at 8:30 a.m.
Present 6 - Chair Frank, Vice Chair Vealitzek, Member Carlson, Member Pedersen, Member Wilke and Member Clark
Absent 1 - Member Wasik
Others present:
Chris Blanding, Information Technology
Jim Chamernik, Sheriff's Office
Mary Crain, Division of Transportation
Don Dugan, Facilities and Construction Services
Gary Gibson, County Administrator's Office
Al Giertych, Division of Transportation
Todd Govain, County Clerk's Office
RuthAnne Hall, Purchasing
Cynthia Haran, Recorder of Deeds Office
Jim Hawkins, County Administrator's Office
Carl Kirar, Facilities and Construction Services
Chris Kopka, Human Resources
Katie Ladis, Sheriff's Office
John Light, Human Reources
Bernard Malkov, Sheriff's Office
Ann Maine, County Board
Matt Meyers, County Administrator's Office
Robin O'Connor, County Clerk
Ashley Rack, Sheriff's Office
Shane Schneider, Division of Transportation
Todd Schroeder, Court Administration
Patrice Sutton, Finance and Administrative Services
Micah Thornton, Circuit Court Clerk's Office
Arin Thrower, Communications
Cassandra Torstenson, County Administrator's Office
Blanca Vela-Schneider, County Administrator's Office
Eric Waggoner, Planning, Building and Development
Rodney Worden, Public Works
Mike Wheeler, Finance and Administrative Services
Teri White, State's Attorney's Office
2. Pledge of Allegiance Chair Frank requested a moment of silence in memory of the victims who lost their life in the Milwaukee Brewery shooting.
Vice-Chair Vealitzek led the Pledge of Allegiance.
3. Addenda to the Agenda
There were no additions or amendments to the agenda.
4. Public Comment
There were no comments from the public.
5. Chair's Remarks
Chair Frank welcomed Member Clark, who fills the vacancy left by former Board Member Didech.
6. Old Business
There was no old business to discuss.
7. New Business CONSENT AGENDA (Items 7.1 - 7.7)
APPROVAL OF MINUTES
7.1 20-0351
Minutes from January 9, 2020.
A motion was made by Member Wilke, seconded by Member Carlson, that Consent Agenda items 7.1 through 7.4 be approved and that items 7.5 through 7.7 be recommended for approval/received and placed on the County Board agenda. The motion carried unanimously.
Aye: 6 - Chair Frank, Vice Chair Vealitzek, Member Carlson, Member Pedersen, Member Wilke and Member Clark
Absent: 1 - Member Wasik
7.2 20-0352
Minutes from January 30, 2020.
A motion was made by Member Wilke, seconded by Member Carlson, that Consent Agenda items 7.1 through 7.4 be approved and that items 7.5 through 7.7 be recommended for approval/received and placed on the County Board agenda. The motion carried unanimously.
Aye: 6 - Chair Frank, Vice Chair Vealitzek, Member Carlson, Member Pedersen, Member Wilke and Member Clark
Absent: 1 - Member Wasik
7.3 20-0353
Executive Session minutes from January 9, 2020.
A motion was made by Member Wilke, seconded by Member Carlson, that Consent Agenda items 7.1 through 7.4 be approved and that items 7.5 through 7.7 be recommended for approval/received and placed on the County Board agenda. The motion carried unanimously.
Aye: 6 - Chair Frank, Vice Chair Vealitzek, Member Carlson, Member Pedersen, Member Wilke and Member Clark
Absent: 1 - Member Wasik
7.4 20-0354
Executive Session minutes from January 30, 2020.
A motion was made by Member Wilke, seconded by Member Carlson, that Consent Agenda items 7.1 through 7.4 be approved and that items 7.5 through 7.7 be recommended for approval/received and placed on the County Board agenda. The motion carried unanimously.
Aye: 6 - Chair Frank, Vice Chair Vealitzek, Member Carlson, Member Pedersen, Member Wilke and Member Clark
Absent: 1 - Member Wasik
PUBLIC WORKS, PLANNING & TRANSPORTATION
7.5 20-0338
Joint resolution authorizing a contract with Davey Resource Group, Inc., Elmhurst, Illinois, in the amount of $47,105.90 for inspection and maintenance of recently planted native landscape areas along various County highways.
A motion was made by Member Wilke, seconded by Member Carlson, that Consent Agenda items 7.1 through 7.4 be approved and that items 7.5 through 7.7 be recommended for approval/received and placed on the County Board agenda. The motion carried unanimously.
Aye: 6 - Chair Frank, Vice Chair Vealitzek, Member Carlson, Member Pedersen, Member Wilke and Member Clark
Absent: 1 - Member Wasik
FINANCIAL & ADMINISTRATIVE
7.6 20-0279
Report from Robin M. O’Connor, County Clerk, for the month of January 2020.
A motion was made by Member Wilke, seconded by Member Carlson, that Consent Agenda items 7.1 through 7.4 be approved and that items 7.5 through 7.7 be recommended for approval/received and placed on the County Board agenda. The motion carried unanimously.
Aye: 6 - Chair Frank, Vice Chair Vealitzek, Member Carlson, Member Pedersen, Member Wilke and Member Clark
Absent: 1 - Member Wasik
7.7 20-0331
Resolution authorizing a lease extension of an additional one-year lease term with Michael Henningfield, McHenry, Illinois, in the amount of $4,500 for lease of County property for farming.
A motion was made by Member Wilke, seconded by Member Carlson, that Consent Agenda items 7.1 through 7.4 be approved and that items 7.5 through 7.7 be recommended for approval/received and placed on the County Board agenda. The motion carried unanimously.
Aye: 6 - Chair Frank, Vice Chair Vealitzek, Member Carlson, Member Pedersen, Member Wilke and Member Clark
Absent: 1 - Member Wasik
REGULAR AGENDA LAW & JUDICIAL
7.8 20-0367
Joint resolution authorizing a contract with CentralSquare Technologies of Lake Mary, Florida, to procure a Stratus server and services for the Lake County Sheriff’s Office computer aided dispatch (CAD), records management system (RMS), and jail management system (JMS) software in the amount of $62,914.98.
Jim Chamernik and Bernard Malkov, Sheriff's Office, reported that the Sheriff's Office's current server is no longer being supported and there is a need to replace it to support the department's CAD, RMS, and JMS software.
A motion was made by Member Pedersen, seconded by Member Clark, that this resolution be recommended for adoption to the County Board agenda. The motion carried by the following vote:
Aye: 6 - Chair Frank, Vice Chair Vealitzek, Member Carlson, Member Pedersen, Member Wilke and Member Clark
Absent: 1 - Member Wasik
PUBLIC WORKS, PLANNING & TRANSPORTATION
7.9 20-0336
Joint resolution appropriating $1,722,000 of Motor Fuel Tax funds for ice control salt materials needed for the 2020-2021 winter season.
Shane Schneider, Division of Transportation Director, reported that this appropriation is for the purchase of next winter's road salt. The appropriation is based on historic usage. Discussion ensued regarding the County's efforts to reduce the amount of salt applied and to inform others on salt's impact to the environment.
A motion was made by Member Clark, seconded by Member Wilke, that this item be recommended for adoption to the County Board agenda. The motion carried unanimously.
Aye: 6 - Chair Frank, Vice Chair Vealitzek, Member Carlson, Member Pedersen, Member Wilke and Member Clark
Absent: 1 - Member Wasik
7.10 20-0340
Joint resolution authorizing a contract with Campanella and Sons, Inc., Wadsworth, Illinois, in the amount of $253,787.25 for the removal and replacement of storm sewer, curb, and gutter, with pavement milling and resurfacing on Wadsworth Road at Robert McClory Bike Path, and appropriating $305,000 of County Bridge Tax funds.
Shane Schneider, Division of Transportation Director, reported that this contract is for the replacement of a storm sewer on Wadsworth Road at the McClory Bike Path. The work will be completed in summer months to minimize the impact to vehicular traffic due to the need for a 15 day closure.
A motion was made by Member Carlson, seconded by Member Clark, that this item be recommended for adoption to the County Board agenda. The motion carried unanimously.
Aye: 6 - Chair Frank, Vice Chair Vealitzek, Member Carlson, Member Pedersen, Member Wilke and Member Clark
Absent: 1 - Member Wasik
7.11 20-0343
Joint committee action item approving Change Order Number Three consisting of an increase of $15,476.90 for additions to the Rollins Road sidewalk construction contract.
Shane Schneider, Division of Transportation Director, reported that during construction additional utitilites were found that require relocation, resulting in increased project costs.
A motion was made by Member Wilke, seconded by Member Clark, that this committee action item be approved. Motion carried by voice vote.
Aye: 6 - Chair Frank, Vice Chair Vealitzek, Member Carlson, Member Pedersen, Member Wilke and Member Clark
Absent: 1 - Member Wasik
FINANCIAL & ADMINISTRATIVE
7.12 20-0345
Discussion on the Fiscal Year (FY) 2021 Budget and Financial Policies.
Patrice Sutton, Finance and Administrative Services Director/Chief Financial Officer, and Mike Wheeler, Finance and Administrative Services, provided a presentation regarding tax levy scenarios. She reviewed the proposed budget policy timeline. Director Sutton noted that the levy is not approved until November, along with the budget, but having the committee set a minimum tax levy threshold will allow departments to prepare their budgets more accurately.
Discussion ensued regarding cannabis revenue, video gaming revenue, local motor fuel tax, potential amendments to the budget policy, and formalizing performance metric expectations.
The Budget and Financial Policies were discussed.
9. County Administrator's Report
(County Administrator's report items were moved ahead of Executive Session.)
9.1 20-0355
Department head reports.
Facilities and Construction Services Carl Kirar, Facilities and Construction Services Director, reported on the utilization of space at Lake County owned and leased sites. Gary Gibson, County Administrator, reported that staff is looking at the feasibility of consolidating space. Director Kirar reported on the status of the Job Order Contracting (JOC) program and the repairs to the roof at the Adult Probation Office.
Finance and Administrative Services Patrice Sutton, Finance and Administrative Services Director/Chief Financial Officer reported on the hiring of an internal auditing manager, pending final background checks.
Human Resources John Light, Human Resources Director, was introduced.
Department head reports were discussed.
9.2 20-0261
Discussion regarding lobbyist registration.
Matt Meyers, County Administrator's Office, reviewed the draft lobbyist registration policy. Discussion ensued regarding exemptions to the policy, the registration period, and enforcement of the policy.
Lobbyist registration was discussed.
9.3 20-0262
Discussion regarding consolidation of the Recorder of Deeds and County Clerk’s Offices.
Matt Meyers, County Administrator's Office, reported that staff is developing the referendum question regarding the consolidation of the Recorder of Deeds and County Clerk's Offices per the direction of the committee. He reviewed the referendum's timeline and the process for consolidation if the referendum is approved. Discussion ensued. The consensus of the committee is to consider the referendum resolution at its April 9, 2020 meeting.
Consolidation of the Recorder of Deeds Office and County Clerk's Office was discussed.
8. Executive Session Executive Session was entered into at 10:40 a.m.
A motion was made by Member Carlson, seconded by Member Clark, to go into Executive Session. The motion carried by the following vote:
Aye: 6 - Chair Frank, Vice Chair Vealitzek, Member Carlson, Member Pedersen, Member Wilke and Member Clark
Absent: 1 - Member Wasik
8.1 20-0322
Executive Session to discuss imminent or pending litigation pursuant to 5 ILCS 120/2 (c)(11).
(Member Wilke left the meeting at 10:41 a.m.)
Pending litigation was discussed in Executive Sesion.
Executive Session was adjourned at 10:46 a.m.
A motion was made by Member Clark, seconded by Member Vealitzek, to come out of Executive Session. The motion carried unanimously.
Aye: 5 - Chair Frank, Vice Chair Vealitzek, Member Carlson, Member Pedersen and Member Clark
Absent: 1 - Member Wasik Not Present: 1 - Member Wilke
8.1A 20-0324
Committee action authorizing settlement litigation.
A motion was made by Member Carlson, seconded by Member Clark, to authorize settlement for two litigation items in the Sheriff's Office. The motion carried unanimously.
Aye: 5 - Chair Frank, Vice Chair Vealitzek, Member Carlson, Member Pedersen and Member Clark
Absent: 1 - Member Wasik Not Present: 1 - Member Wilke 10. Members Remarks
Thee were no remarks from members.
11. Adjournment Chair Frank adjourned the meeting at 10:49 p.m.
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