Village of Cherry Valley Committee of the Whole met March 9.
Here is the minutes provided by the committee:
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
JIM ALSBURY PRESENT SALLY HOLLEMBEAK ABSENT
NANCY BELT PRESENT JEFF O’HARA PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
JIM CLAEYSSEN PRESENT
Also present: Public Works Director Chuck Freeman, Village Treasurer Maureen Gumowski, Attorney Jim Stevens, Sheri Kosmos C.E.S, Chief Robert Swank and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA: Village President Claeyssen moved to adopt the agenda with the following amendments:
• Under PUBLIC WORKS NEW BUSINESS item number one (#1) should be $6,000.00 not $6,900.00
• Under PUBLIC SAFETY NEW BUSINESS item number two (#2) should say Capital Improvements. Trustee O’Hara seconded. All “AYE;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES – February 24, 2020 Trustee Alsbury moved to hold over the February 24,2020 Committee of the Whole Minutes after Village President Claeyssen stated that Trustee Belt asked to have some additional language added to the minutes from February 24, 2020 that has not yet been reviewed. Trustee Schroeder seconded. All “AYE;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT:
• Mr. Les Reid shared his concerns regarding Chapter 70 Traffic and Vehicles, Section 70- 61 (a), The parking of trucks or vehicles in excess of a class B vehicle license. Mr. Reid’s concern is that his truck that is not a commercial vehicle would be considered in violation, and at risk for a ticket if he were to leave the vehicle on the street for more than four (4) hours due to the plate classification on his truck. Mr. Reid asked the committee to consider changing some of the wording in the ordinance so that it would spell out commercial versus personal use.
ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.
CHAIRMAN’S REPORT: None.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. After some discussion, the committee would like Attorney Stevens to draft an amendment to Chapter 70 Traffic and Vehicles, Section 70-61 (a) to include classifications to clarify personal use versus commercial use and bring it back to the March 23, 2020 Committee of the Whole Meeting for review.
Trustee Belt states ORDINANCE PASSES
PUBLIC WORKS – CHAIRMAN TRUSTEE JIM ALSBURY.
ENGINEER’S REPORT:
• Civil Engineer Sheri Kosmos stated that there is no report at this time.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Alsbury moved to send to the Village Board for approval the Design Engineering Agreement for the Bell School Road Culvert/Drainage Repairs at a cost of $6,000.00 from line item 5095 Capital Improvements from the FY2020-2021 Budget. Trustee Schroeder seconded. All “AYE;” None opposed. Motion carried by voice vote.
2. Trustee Alsbury moved that the Committee of the Whole approve the purchase of a Dell Optiplex 3070 Computer from CDW (Dell Representative) for the SCADA System at a cost of $686.46 from line item 5130 Water. Trustee Schroeder seconded. A roll call vote wat was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK ABSENT
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 6-0.
DIRECTOR’S REPORT:
1. Project Updates:
• Front doors at Village Hall will be completed once the part for the front doors arrive.
• Pump testing is weather pending. Should begin by the end of this week or beginning of next week.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT:
1. Trustee Schroeder moved to send to the Village Board for approval $1,100.00 for the Easter Candy Scramble to be held on April 11, 2020 from line item 5260 Building & Grounds. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
2. Trustee Schroeder moved that the Committee of the Whole approve President Jim E. Claeyssen to sign the performance contract with Prime Time Live for the village’s Annual Street Dance to be held on July 25, 2020. Cost is $950.00 from line item 5260 Buildings & Grounds; this will be from the FY2020 -2021 Village Budget.
Trustee Alsbury states PUBLIC WORKS PASSES
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Fustin moved to send to the Village Board for approval an extension to the previous agreement between the Village of Cherry Valley and SecureAmerica regarding reimbursement for Police Services at CherryVale Mall. This extension has been reviewed and approved by Attorney Sosnowski. Village President Claeyssen seconded. All “AYE;” None opposed. Motion carried by voice vote.
2. Trustee Fustin moved to send to the Village Board for approval to purchase (6) NetMotion software packages from CDW-G to support the new Police Records Management System at a purchase cost of $720.00, and a cost for installation and set up by Trimble IT not to exceed $880.00, this will be from line item Capital Improvements 5375P. Trustee O’Hara seconded. All “AYE;” None opposed. Motion carried by voice vote.
3. Trustee Fustin moved to send to the Village Board for approval to purchase (1) Blue Ridge Armor WMX2 III+ ballistic shield with POLICE markings, tactical light and carry bag at a cost not to exceed $4515.00 from Uniform Den East of Loves Park Illinois. This is a budgeted item under Capital Improvements 5375P. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
4. Trustee Fusin moved to send to the Village Board for approval to purchase (5) Blue Ridge Armor Battle Ax III+ ballistic shields with POLICE markings, tactical lights and carry bags at a cost not to exceed $12,905.00 from Uniform Den East of Loves Park Illinois. These are budgeted items under Capital Improvements 5375P. Village President Claeyssen seconded. All “AYE;” None opposed. Motion carried by voice vote.
5. Trustee Fustin moved to send to the Village Board for approval to purchase (3) Colt LE6933 Short Barrel Rifles, equipped with Midwest Industries M-Lok handguards at a cost not to exceed $3,525.00 from Research and Testing Worx of Mount Morris, Illinois. These are budgeted items under Capital Improvements 5375P. Trustee O’Hara seconded. All “AYE;” None opposed. Motion carried by voice vote.
6. Trustee Fustin moved to send to the Village Board for approval to purchase (3) Vortex AMG UH-1 holographic weapons sights at a cost not to exceed $1175.00 from Vortex Optics of Barneveld, Wisconsin. These are budgeted items under Capital Improvements 5375P. Trustee Schroeder seconded. All “AYE;” None opposed. Motion carried by voice vote.
7. Trustee Fustin moved to send to the Village Board for approval to purchase (3) Inforce W-05-1 Gen 2 400 Lumen rifle lights at a cost not to exceed $325.50 from Strohman Enterprise Inc. of Glen Allen, Virginia. These are budgeted items under Capital Improvements 5375P. Trustee Schroeder seconded. All “AYE;” None opposed. Motion carried by voice vote.
8. Trustee Fustin moved to send to the Village Board for approval to purchase (3) Axon X26P tasers with Taser Cams and 4-year warranties for the Tasers and Taser Cams, at a cost not to exceed $6650.00 from Axon Enterprise of Scottsdale, Arizona. These are budgeted items under Equipment 5375P. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
Trustee Fustin states PUBLIC SAFETY PASSES
CHIEF’S REPORT: Overtime report placed on file.
FINANCE – CHAIRMAN TRUSTEE JEFF O’HARA.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Work Calendar for March:
a. Review Current Year Budget & Transfers. – Review will begin March 24, 2020. b. Review Budget Line Items and Determine Final Recommendations. – Review will begin March 24, 2020. c. Review Employee Wages. – Review will begin the first week of April 2020. d. Set Date for Public Budget Hearing, Finalize Budget for Public Budget Hearing Release (10 Business Days Prior To Hearing). – Budget will be available to the public on March 25, 2020; Budget Hearing will be April 7, 2020. e. Submit Tentative Budgets to Village Trustees. – Budget distributed March 23-24, 2020 or sooner. f. Determine Final Wages. – Discussion will occur on April 7, 2020.
CHAIRMAN’S REPORT: None.
ADMINISTRATION REPORT: Administration report placed on file.
Trustee O’ Hara states FINANCE PASSES
PLANNING AND DEVELOPMENT –CHAIRMAN TRUSTEE DAVID SCHROEDER
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
PERSONNEL COMPENSATION & BENEFITS – VILLAGE PRESIDENT JIM E. CLAEYSSEN FOR CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. The Monthly Health Insurance Report is placed on file. If you have any questions, please reach out to Village Treasurer Maureen Gumowski. Village President Claeyssen states
PERSONNEL BENEFITS & COMPENSATION PASSES.
ADJOURNMENT:
Trustee Belt moved that the meeting be adjourned at 8:00 PM. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2020/cow%20minutes%2003-09-2020.pdf
Alerts Sign-up