Village of Cherry Valley Committee of the Whole met April 27.
Here is the minutes provided by the committee:
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
JIM ALSBURY PRESENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
JIM CLAEYSSEN PRESENT
Also present: Public Works Director Chuck Freeman (by teleconference), Village Treasurer Maureen Gumowski, Attorney Jim Stevens, Chief Robert Swank and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA: Trustee Schroeder moved to adopt the agenda. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES – March 9, 2020 Trustee Belt moved to approve the March 9, 2020 Committee of the Whole Meeting Minutes. Trustee Schroeder seconded. All “Aye;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: None.
ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.
CHAIRMAN’S REPORT: None.
UNFINISHED BUSINESS:
1. After some discussion, Trustee Belt moved to send to the Village Board for approval Ordinance 2020-07, “An Ordinance Budgeting for all corporate purposes for the Village of Cherry Valley, Illinois, for the fiscal year commencing on the 1st day of May, A.D. 2020, and ending on the 30th day of April, A.D. 2021”. Trustee O’Hara seconded. All “Aye;” None opposed. Motion carried by voice vote.
2. After some discussion, Trustee Belt moved to send to the Village Board for approval of “An Ordinance Amending the Code of Ordinances for the Village of Cherry Valley, Illinois, Section 70-61(A) Trucks Parking in Certain Designated Areas”. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
NEW BUSINESS:
1. Trustee Belt moved to send to the Village Board “An Ordinance of The Village of Cherry Valley Imposing a Non-Home Rule Municipal Retailers’ Occupation Tax and Non-Home Rule Municipal Service Occupation Tax” Village President Claeyssen seconded. This ordinance is required to be filed with the State of Illinois to officially record the 1% sales tax approval (for collection purposes) which was approved by the residents of Cherry Valley on March 17, 2020. All “Aye;” None opposed. Motion carried by voice vote.
Trustee Belt states ORDINANCE PASSES
PUBLIC WORKS – CHAIRMAN TRUSTEE JIM ALSBURY.
ENGINEER’S REPORT:
• Engineer’s report submitted by Village Engineer Sheri Kosmos and placed with the permanent file.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Alsbury moved to send to the Village Board for approval of the renewal of the Post Office Lease from October 1, 2020 to September 30, 2025, for the Post Office Building located at 210 E. State Street, Cherry Valley, Illinois. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
DIRECTOR’S REPORT:
1. Project Updates:
• Front doors (ADA Compliance) at Village Hall are now complete.
• Pump testing for the proposed Well #7 has been completed. Waiting on water sample analysis and mineral reports.
• Guardrail on the East end of the Blackhawk Road Bridge has been completed.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT: Trustee Schroeder stated that the next Recreation Board meeting will be May 6, 2020 at 7:00 PM. Trustee Schroeder asked that all Trustees send in a Citizen of the Year nomination letter, deadline for the letters are May 4, 2020.
Trustee Alsbury states PUBLIC WORKS PASSES
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
CHIEF’S REPORT:
FINANCE – CHAIRMAN TRUSTEE JEFF O’HARA.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Work Calendar for April:
a. Public Budget Hearing, Budget (1st Draft). Completed.
b. 1st Reading of Transfer Ordinance and Budget Ordinance. Completed.
c. Review Tentative Budget @ Committee of The Whole, Approve Year End Transfers, Pass and Approve the Transfer Budget and Annual Budget.
d. Close Out Books to Prepare for Audit, Set-Up New Budget.
2. Trustee O’Hara moved to send to the Village Board to approve the request of $3,500 from the Rockford Area Economic Development Council (RAEDC) for continued support of Rockforward 20/20, the five-year strategic plan designed to cultivate opportunities to create and retain over 10,000 jobs by the year 2020. This is year 5 of 5. This is from line item 5360A in the village’s FY2020-2021 budget. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
CHAIRMAN’S REPORT: None.
ADMINISTRATION REPORT: Administration report placed on file.
Trustee O’ Hara states FINANCE PASSES
PLANNING AND DEVELOPMENT –CHAIRMAN TRUSTEE DAVID SCHROEDER
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Schroeder moved to send to the Village Board approval of a sign permit and variance for the Rockford Area Habitat for Humanity Restore located at 7141 Harrison Avenue, Rockford, IL. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
2. Trustee Schroeder moved to send to the village’s Planning and Zoning Commission a change in the village’s Code of Ordinances, Chapter 82 Zoning, to allow additional language for retail sales of recreational marijuana dispensaries in designated commercial districts within the Village of Cherry Valley, Illinois. Trustee Hollembeak seconded. Six (6) “Aye;” One (1) opposed. Motion carried by voice vote.
3. Trustee Schroeder expressed to the Committee that he thinks that the Village should put up a FOR SALE sign at the 138 S. Hogan Street property stating that interested parties can submit a sealed bid to Village Hall. The property could have a 30-day closing deadline. This item will be on the next Village Board Agenda.
Trustee Schroeder states PLANNING & DEVELOPMENT PASSES
PERSONNEL COMPENSATION & BENEFITS –CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. The Monthly Health Insurance Report is placed on file. If you have any questions, please reach out to Village Treasurer Maureen Gumowski.
2. Trustee Hollembeak moved to send to the Village Board to appoint Officer Paul Lipinski to the position of Sergeant at the May 5, 2020 Village Board Meeting. Village President Claeyssen seconded. All “Aye;” None opposed. Motion carried by voice vote.
Trustee Hollembeak states PERSONNEL BENEFITS & COMPENSATION PASSES.
EXECUTIVE SESSION: Trustee Hollembeak moved that the Committee of the Whole go into Executive Session for the following reason:
(5 ILCS 120/2)(C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Village President Claeyssen seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 7-0.
Deputy Village Clerk Heather Riley was excused for the remainder of the meeting; Attorney Stevens will be taking the minutes of the Executive Session.
The Committee of the Whole was in Executive Session from 8:45 PM to 9:07 PM.
RECONVENE TO OPEN SESSION: President Claeyssen reconvened the Committee of the Whole Meeting to Open Session at 9:07 PM. A roll call vote was taken:
JIM ALSBURY PRESENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
JIM CLAEYSSEN PRESENT
Motion carried 7-0.
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 9:08 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2020/cow%20minutes%2004-27-2020.pdf
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