Village of Cherry Valley Committee of the Whole met June 8.
Here is the minutes provided by the committee:
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM.
Roll call was taken by Deputy Village Clerk Heather Riley:
JIM ALSBURY PRESENT SALLY HOLLEMBEAK PRESENT
JEFF O’HARA PRESENT NANCY BELT TELECONFERENCE
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
JIM CLAEYSSEN PRESENT
Also present: Public Works Director Chuck Freeman, Attorney Jim Stevens, Village Treasurer Maureen Gumowski, and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
Trustee Schroeder moved to adopt the agenda. Trustee O’Hara seconded. All “AYE;” None opposed. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 7-0.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES:
• Trustee Schroeder moved to approve the May 11, 2020 Committee of the Whole Meeting Minutes. Trustee O’Hara seconded. All “Aye;” None opposed. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 7-0.
• Trustee Schroeder moved to approve the minutes from the June 2, 2020 Public Hearing minutes. Trustee Fustin seconded. All “Aye;” None opposed. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 7-0.
PUBLIC COMMENT: None.
ORDINANCE –REPORT BY TRUSTEE SALLY HOLLEMBEAK.
CHAIRMAN’S REPORT: None.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Hollembeak moved to send to the Village Board for a second and final reading of “An Ordinance Granting A Text Amendment Under Section 82-56 Of the Code of Ordinances for The Village of Cherry Valley, Illinois To Add Recreational Sale of Cannabis as A Special Use Under Section 82-234(B) CC- Commercial Community District and Section 82-235(B) CG – Commercial General District”. Trustee Fustin seconded.
A roll call vote was was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT NAY JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 6-1.
Trustee Hollembeak states ORDINANCE PASSES
PUBLIC WORKS – CHAIRMAN TRUSTEE JIM ALSBURY.
ENGINEER’S REPORT:
• Bid Opening for the Swanson Park Bike Path occurred today. Engineer Sheri Kosmos is going to put together a bid tabulation and make sure everyone that submitted a bid has the appropriate certifications.
• Met with ComEd regarding the Clayton Street Drainage Project regarding supplying electricity to this site.
• Municipal parking lot plans have been completed but the Board of Trustees have tabled this project until a later budget.
UNFINISHED BUSINESS:
1. President Claeyssen stated that at a previous Village Board Meeting the trustees were asked to bring any questions to Public Works Director Chuck Freeman regarding the testing site for potential Well #7. President Claeyssen stated that he does not believe that any questions were brought to himself or Public Works Director Freeman, so he would like to know where the committee stands, so please bring any questions you may have to the Public Works Director so he can reach out to Layne Christiansen and relay his responses for the next Committee of the Whole Meeting on June 22, 2020.
NEW BUSINESS: None.
DIRECTOR’S REPORT:
Project Updates:
• The Publics Works department has been working on installing a new fence at the old school property (S. Lawrence St Park) as well as taking out the old tree stumps along the property line. Project should be completed before the 4th of July week.
• Waiting to hear back from the contractor regarding the change order for the post office roof repair.
Trustee Hollembeak asked that the minutes reflect that she inquired about the siren/whistle so the committee can bring this subject up at a future meeting. President Jim Claeyssen stated that due to the COVID-19 situation this subject has been put on hold at this time.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT:
1. Trustee Schroeder reported that the next Recreation Board Meeting will be on June 24,2020 to discuss upcoming events. All are welcome.
Trustee Alsbury states PUBLIC WORKS PASSES
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN. UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHIEF’S REPORT: None.
FINANCE – CHAIRMAN TRUSTEE JEFF O’HARA.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Work Calendar for May:
a. Audit conducted – The Audit has been conducted and the Treasurer should receive the Final Audit Report on July 1, 2020. The Auditors will be at the July 21, 2020 Village Board Meeting to answer any questions.
CHAIRMAN’S REPORT: None.
ADMINISTRATION REPORT: Administration Report placed on file.
Trustee O’ Hara states FINANCE PASSES
PLANNING AND DEVELOPMENT –CHAIRMAN TRUSTEE DAVID SCHROEDER UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. The Monthly Health Insurance Report is placed on file. If you have any questions, please reach out to Village Treasurer Maureen Gumowski.
2. Trustee Hollembeak moved to send to the Village Board to hire Traliant for a 3-year license (39 users) to provide the village with an interactive training video program for Sexual Harassment Training which is required by law to be completed by all employees and officials by the end of 2020. Trustee Fustin seconded.
A roll call vote wat was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 7-0.
Trustee Hollembeak states PERSONNEL BENEFITS & COMPENSATION PASSES.
EXECUTIVE SESSION:
Village President moved that the Committee of the Whole go into Executive Session for the following reason:
(5 ILCS 120/2)(c)(11) (Pending Litigation) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 7-0.
Trustee Nancy Belt disconnected from the meeting at 7:28 PM
Village Treasurer Maureen Gumowski was excused from the meeting at 7:28 PM
The Committee of the Whole was in Executive Session from 7:28 PM to 7:44 PM.
RECONVENE TO OPEN SESSION:
President Claeyssen reconvened the Committee of the Whole Meeting to Open Session at 7:45 PM. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT ABSENT JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 6-0-1.
ADJOURNMENT:
Trustee Hollembeak moved that the meeting be adjourned at 7:45 PM. Trustee O’Hara seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2020/cow%20minutes%2006-08-2020.pdf
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