Illinois State Toll Highway Authority Finance, Administration & Operations Committee met May 21.
Here is the minutes provided by the committee:
The meeting was held pursuant to the By-Laws of the Tollway upon call and notice of the meeting executed by Chairman Willard S. Evans, Jr. and posted in accordance with the requirements of the Open Meetings Act, 5 ILCS 120/1, et seq.
In response to COVID-19, Governor Pritzker issued Executive Order 2020-07, which suspends provisions requiring in-person attendance of the public body and amends conditions when remote participation is permitted. In accordance with the Executive Order, the meeting was conducted telephonically. A telephone access number was provided for members of the public to monitor and/or participate in the meeting.
[Bolded entries indicate issues which may require follow-up to present or report to Directors.]
Call to Order / Roll Call
Committee Chair McConnaughay called the meeting to order at approximately 10:25 a.m. stating that this is the regularly scheduled meeting of the Finance, Administration and Operations Committee (“FAO Committee”) of the T ollway Board of Directors. Committee Chair McConnaughay then asked the Board Secretary to call the roll, those Directors present and absent being as follows:
Committee Members Present:
Committee Chair Karen McConnaughay
Director Alice Gallagher
Director Scott Paddock
Director Gary Perinar
Director Jim Sweeney
Other Directors Present:
Director James Connolly
Director Stephen Davis
Chairman Willard S. Evans, Jr.
Committee Members Not Present:
None
The Board Secretary declared a quorum present.
Public Comment
Committee Chair McConnaughay opened the floor for public comment. No comment was offered.
Committee Chair’s Items
Committee Chair McConnaughay entertained a motion to approve Committee Chair’s Item 1, the Minutes of the regular FAO Committee meeting held on April 30, 2020, as presented. Director Paddock made a motion to approve the Minutes, seconded by Director Gallagher. The motion PASSED unanimously.
Having no further items, Committee Chair McConnaughay called on Executive Director José Alvarez.
Executive Director’s Items
Executive Director Alvarez introduced Cathy Williams, Chief Financial Officer, to provide the Quarterly Financial Review for the period ending March 31, 2020. See attached presentation.
Executive Director Alvarez noted that the meeting agenda contains 15 items for the Committee’s consideration. He then proceeded to the presentation of items for consideration.
Items for Consideration Finance
Executive Director Alvarez called on Ms. Williams to present the following Finance item:
Item 1: Authorize issuance of up to $900,000,000 in revenue bonds to refund all or portions of the Series 2013A and 2014B Bonds.
Upon conclusion of the item presentation, Committee Chair McConnaughay called for a motion to approve placement of Finance Item 1 on the May Board of Directors meeting agenda with the Committee’s recommendation for approval by the Board. Director Paddock made a motion to approve this item, seconded by Director Gallagher. The motion PASSED unanimously.
Business Systems
Executive Director Alvarez called on Derek Messier, Chief Operating Officer, to present the following Business Systems item:
Item 1: Approval of Extension of Toll Violation Payment and Settlement Guidelines.
Upon conclusion of the item presentation, Committee Chair McConnaughay called for a motion to approve placement of Business Systems Item 1 on the May Board of Directors meeting agenda with the Committee’s recommendation for approval by the Board. Director Paddock made a motion to approve this item, seconded by Director Gallagher. The motion PASSED unanimously.
Operations
Executive Director Alvarez called on Mr. Messier to present the following Operations items:
Item 1: Renewal of Contract 17-0127 with Transitions, N.F.P. (d.b.a. The Printer’s Mark) for the purchase of Printing and Mailing Services in an amount not to exceed $7,700,000.00 (State Use Program).
Item 2: Extension and increase to Contract 15-0091 with W.W. Grainger Inc. for the purchase of Maintenance, Repair and Operations Catalog Products in an amount not to exceed $585,000.00 (Order Against CMS Master Contract).
Upon conclusion of the presentation of the items, Committee Chair McConnaughay called for a motion to approve placement of Operations Item 1 on the May Board of Directors meeting agenda with the Committee’s recommendation for approval by the Board. Director Paddock made a motion to approve this item, seconded by Director Gallagher. The motion PASSED unanimously.
Committee Chair McConnaughay then called for a motion to approve placement of Operations Item 2 on the May Board of Directors meeting agenda with the Committee’s recommendation for approval by the Board. Director Paddock made a motion to approve this item, seconded by Director Gallagher. The motion PASSED unanimously.
Information Technology
Executive Director Alvarez called on Joe Kambich, Chief of Information Technology, to present the following Information Technology items:
Item 1: Award of Contract 20-0008 to Unisys Corporation for Unisys System Replacement, Upgrade, Support, Maintenance and Services in an amount not to exceed $885,720.22 (Tollway Sole Source).
Item 2: Award of Contract 20-0052 to CDW Government LLC for the purchase of Microsoft Software, Maintenance, Support and Services in an amount not to exceed $2,470,506.65. (Order Against DoIT Master Contract).
Upon conclusion of the presentation of the items, Committee Chair McConnaughay entertained a motion to approve placement of Information Technology Item 1 on the May Board of Directors meeting agenda with the Committee’s recommendation for approval by the Board. Director Paddock made a motion to approve this item, seconded by Director Gallagher. The motion PASSED unanimously.
Committee Chair McConnaughay then entertained a motion to approve placement of Information Technology Item 2 on the May Board of Directors meeting agenda with the Committee’s recommendation for approval by the Board. Director Paddock made a motion to approve this item, seconded by Director Gallagher. The motion PASSED unanimously.
Engineering
Executive Director Alvarez called on Paul Kovacs, Chief Engineering Officer, to present to the Committee the following Engineering items:
Item 1: Change Order on RR-16-9195 to Western Remac Inc. for Sign Panel Fabrication and Installation Upon Request, Systemwide, in the amount of $500,000.00, increasing the upper contract limit from $1,642,063.00 to $2,142,063.00.
Item 2: Extra Work Order on RR-16-4256 to Plote Construction Inc. / Dunnet Bay Construction Company for Roadway and Bridge Rehabilitation and Widening on the Veterans Memorial Tollway (I-355), Mile Post 23.3 (Butterfield Road) to Mile Post 29.8 (Army Trail Road), in the amount of $587,600.00, increasing the upper contract limit from $58,032,942.02 to $58,620,542.02.
Item 3: Extra Work Order on I-18-4428 to Walsh Construction Company II, LLC for Bridge Reconstruction on the Tri-State Tollway (I-294) at Mile Post 26.6 (Burlington Northern Santa Fe Railway), in the amount of $2,000,000.00, increasing the upper contract limit from $78,213,196.98 to $80,213,196.98.
Item 4: Extra Work Order on I-18-4430 to F.H. Paschen, S.N. Nielsen & Associates, LLC for Roadway and Bridge Reconstruction on the Tri-State Tollway (I-294), Mile Post 20.7 to Mile Post 22.3 (Mile Long Bridge), in the amount of $1,000,000.00, increasing the upper contract limit from $184,686,675.33 to $185,686,675.33.
Upon conclusion of the presentation of items, Committee Chair McConnaughay entertained a motion to consolidate for consideration and action Engineering Items 1 thru 4. Director Paddock made a motion to consolidate these items, seconded by Director Gallagher. The motion PASSED unanimously.
The motion to consolidate these items having carried, Committee Chair McConnaughay entertained a motion to approve placement of Engineering Items 1 thru 4 on the May Board of Directors meeting agenda with the Committee’s recommendation for approval by the Board. Director Paddock made a motion to approve these items, seconded by Director Gallagher. The motion PASSED unanimously.
Legal
Executive Director Alvarez requested that consideration of Legal Items 3, 4 and 5 be deferred until the Executive Session of the full Board of Directors meeting. He then called on Kathleen R. Pasulka-Brown, General Counsel, to present to the Committee Legal Items 1 and 2:
Item 1: Approval of an Intergovernmental Agreement with Lake County and the Village of Gurnee. Cost to the Tollway: $0.
Item 2: Approval of an Intergovernmental Agreement with the Metropolitan Water Reclamation District of Greater Chicago and the City of Chicago Department of Aviation. Cost to the Tollway: $644,000.00.
Item 3: Amendment to Land Acquisition Resolution 21949 for the Systemwide Project to amend Exhibit A; adding 1 parcel that may need to be acquired by condemnation. Cost to the Tollway: As discussed in Executive Session.
Item 4: Approval of a contract with Union Pacific Railroad. Cost to the Tollway: As discussed in Executive Session.
Item 5: Approval of a contract with Canadian Pacific Railroad. Cost to the Tollway: As discussed in Executive Session.
Upon conclusion of the presentation of items, Committee Chair McConnaughay stated that without objection, consideration of Legal Items 3, 4 and 5 will be deferred.
Committee Chair McConnaughay entertained a motion to approve placement of Legal Item 1 on the May Board of Directors meeting agenda with the Committee’s recommendation for approval by the Board. Director Paddock made a motion to approve this item, seconded by Director Gallagher. The motion PASSED unanimously.
Committee Chair McConnaughay then entertained a motion to approve placement of Legal Item 2 on the May Board of Directors meeting agenda with the Committee’s recommendation for approval by the Board. Director Paddock made a motion to approve this item, seconded by Director Gallagher. The motion PASSED unanimously.
Adjournment
There being no further Committee business, Committee Chair McConnaughay entertained a motion to adjourn. Director Paddock made a motion to adjourn, seconded by Director Gallagher. The motion PASSED unanimously.
The Meeting was adjourned at approximately 10:55 a.m.
https://www.illinoistollway.com/documents/20184/818260/20200521_FAOMinutes.pdf/57f3237c-e5f1-6655-4aef-53941d790a9f?version=1.0
Alerts Sign-up