Illinois Civil Service Commission met May 21.
Here is the minutes provided by the commission:
I. CALL TO ORDER THE REGULAR OPEN MEETING AT 11:00 A.M. AT 607 E. ADAMS STREET, SUITE 801, SPRINGFIELD, IL
II. ROLL CALL AND CONFIRMATION OF A QUORUM
Chairman Timothy D. Sickmeyer (by telephone); G.A. Finch (by telephone), David Luechtefeld (by telephone), and Vivian Robinson (by telephone), Commissioners; Thomas Klein, Executive Director, Andrew Barris, Assistant Executive Director and Sabrina Johnson, Exemption Monitor; Sheila Tapscott (by telephone), Sarah Kerley (by telephone), and Chris Nickols (by telephone), Illinois Department of Central Management Services; Matthew Davis (by telephone), Illinois State Police; and Viktorija Legge (by telephone), Office of the Executive Inspector General.
Executive Director Klein confirmed there was a quorum in light of the Governor’s Executive Order suspending the Open Meetings Act in part.
III. APPROVAL OF MINUTES OF REGULAR OPEN MEETING HELD APRIL 16, 2020
IT WAS MOVED BY COMMISSIONER FINCH, SECONDED BY COMMISSIONER LUECHTEFELD, AND THE MOTION ADOPTED 4-0, TO APPROVE THE MINUTES OF THE REGULAR OPEN MEETING HELD APRIL 16, 2020.
IV. PUBLIC COMMENT IN ACCORDANCE WITH THE OPEN MEETINGS ACT
In accordance with the Open Meetings Act and the Rules of the Civil Service Commission, Executive Director Thomas Klein offered an opportunity for any person to address members of the Commission. Hearing no response, the meeting proceeded to the next agenda item.
V. EXEMPTIONS UNDER SECTION 4d(3) OF THE PERSONNEL CODE
A. Governing Rule – Section 1.142 Jurisdiction B Exemptions
a) The Civil Service Commission shall exercise its judgment when determining whether a position qualifies for exemption from Jurisdiction B under Section 4d(3) of the Personnel Code. The Commission will consider any or all of the following factors inherent in the position and any other factors deemed relevant to the request for exemption:
1) The amount and scope of principal policy making authority;
2) The amount and scope of principal policy administering authority;
3) The amount of independent authority to represent the agency, board or commission to individuals, legislators, organizations or other agencies relative to programmatic responsibilities;
4) The capability to bind the agency, board or commission to a course of action;
5) The nature of the program for which the position has principal policy responsibility;
6) The placement of the position on the organizational chart of the agency, board or commission;
7) The mission, size and geographical scope of the organizational entity or program within the agency, board or commission to which the position is allocated or detailed.
b) The Commission may, upon its own action after 30 days’ notice to the Director of Central Management Services or upon the recommendation of the Director of the Department of Central Management Services, rescind the exemption of any position that no longer meets the requirements for exemption set forth in subsection (a). However, rescission of an exemption shall be approved after the Commission has determined that an adequate level of managerial control exists in exempt status that will insure responsive and accountable administrative control of the programs of the agency, board or commission.
c) For all positions currently exempt by action of the Commission, the Director of Central Management Services shall inform the Commission promptly in writing of all changes in essential functions, reporting structure, working title, work location, position title, position number or specialized knowledge, skills, abilities, licensure or certification.
d) Prior to granting an exemption from Jurisdiction B under Section 4d(3) of the Personnel Code, the Commission will notify the incumbent of the position, if any, of its proposed action. The incumbent may appear at the Commission meeting at which action is to be taken and present objections to the exemption request.
(Source: Amended at 34 Ill. Reg. 3485, effective March 3, 2010)
B. Requests for 4d (3) Exemption
Exemption Monitor Sabrina Johnson indicated that Item B was a request for a Firearm Safety Counsel within the Office of the Director at the Illinois State Police (ISP), a position that reports to the Chief Public Safety Policy Advisor, who reports to the Director. This position is the principal legal counsel for the Firearms Services Bureau regarding public safety issues related to the removal or restoration of firearms rights and privileges under Illinois law. This position serves as Firearms Legal Counsel spokesperson for the Director to the Governor’s Office, legislators, officials from federal, state, county and local public safety organizations and the media. Staff recommended this exemption request be granted.
Chairman Timothy Sickmeyer inquired if this position will shorten the wait time for FOID cards. First Deputy Director of the Illinois State Police, Captain Matthew Davis indicated that will help streamline the review of appeals of FOID card denials.
B. Illinois State Police – proposed exemption
| Position Number | 37015-21-00-000-00-04 |
| Functional Title | Firearm Safety Counsel |
| Incumbent | Vacant |
| Supervisor | Chief Public Safety Policy Advisor |
| Location | Sangamon County |
IT WAS MOVED BY COMMISSIONER ROBINSON, SECONDED BY COMMISSIONER FINCH, AND THE MOTION ADOPTED 4-0 TO GRANT THE 4d(3) EXEMPTION REQUEST FOR THE FOLLOWING POSITION:
B: Firearm Safety Counsel (ISP)
VI. CLASS SPECIFICATIONS
A. Governing Rule – Section 1.45 Classification Plan
The Commission will review the class specifications requiring Commission approval under the Classification Plan and will approve those that meet the requirements of the Personnel Code and Personnel Rules and conform to the following accepted principles of position classification:
a) The specifications are descriptive of the work being done or that will be done;
b) Identifiable differentials are set forth among classes that are sufficiently significant to permit the assignment of individual positions to the appropriate class;
c) Reasonable career promotional opportunities are provided;
d) The specifications provide a reasonable and valid basis for selection screening by merit examinations;
e) All requirements of the positions are consistent with classes similar in difficulty, complexity and nature of work; and
f) The relation of the class specifications to any applicable collective bargaining agreement.
The following class title was submitted for revision by the Director of the Illinois Department of Central Management Services:
B. Information Systems AnalystI
Regarding Item B, Assistant Executive Director Andrew Barris reported that the revision to the Information Systems Analyst I class was proposed to incorporate one year of professional experience in a related information technology field as an official requirement of the class. Barris contacted Chris Nickols at CMS Technical Services to inquire if the proposed change was agreed to through collective bargaining as the submission form was left blank in this field. Nickols indicated that the proposed revision was agreed to through collective bargaining and provided an updated submission form to reflect such an agreement. There are no changes to compensation levels as a result of the proposed revision.
IT WAS MOVED BY COMMISSIONER LUECHTEFELD, SECONDED BY COMMISSIONER ROBINSON, AND THE MOTION ADOPTED 4-0 TO APPROVE THE REVISION OF THE FOLLOWING CLASS SPECIFICATION TO BE EFFECTIVE JUNE 1, 2020:
B. Information Systems AnalystI
IT WAS MOVED BY COMMISSIONER LUECHTEFELD, SECONDED BY COMMISSIONER FINCH, AND THE MOTION ADOPTED 4-0 TO DISAPPROVE ANY CLASS SPECIFICATIONS RECEIVED BY THE COMMISSION STAFF NOT CONTAINED IN THIS AGENDA TO ALLOW ADEQUATE STUDY.
VII. PERSONNEL RULES
A. Civil Service Commission Governing Rule – Section 1.310 Personnel Rules
The Commission has power to disapprove new rules or amendments to existing rules submitted by the Director of Central Management Services. Such proposed new rules or amendments of existing rules submitted to the Commission shall be accompanied by a report of proceedings attending the prior public hearing required by law with respect to them.
If the Commission does not disapprove new rules or any amendment to existing rules within 30 days following the receipt from the Director of Central Management Services, the new rules or amendments have the force and effect of law after filing by the Director with the Secretary of State.
B. None submitted
IT WAS MOVED BY COMMISSIONER FINCH, SECONDED BY COMMISSIONER LUECHTEFELD, AND THE MOTION ADOPTED 4-0 TO DISAPPROVE ANY AMENDMENTS TO PERSONNEL RULES RECEIVED BY THE COMMISSION STAFF BUT NOT CONTAINED IN THIS AGENDA TO ALLOW ADEQUATE STUDY.
VIII. MOTION TO CLOSE A PORTION OF THE MEETING
IT WAS MOVED BY COMMISSIONER ROBINSON, SECONDED BY COMMISSIONER FINCH, AND BY ROLL CALL VOTE THE MOTION ADOPTED 4-0 TO CLOSE A PORTION OF THE MEETING PURSUANT TO SUBSECTIONS 2(c)(1), 2(c)(4), AND 2(c)(11) OF THE OPEN MEETINGS ACT.
SICKMEYER YES FINCH YES
LUECHTEFELD YES ROBINSON YES
IX. RECONVENE THE OPEN MEETING
Upon due and proper notice, the regular open meeting of the Illinois Civil Service Commission was reconvened at 607 E. Adams Street, Suite 801, Springfield, IL at 11:25 a.m.
ROLL CALL AND CONFIRMATION OF A QUORUM
Chairman Timothy D. Sickmeyer (by telephone); G.A. Finch (by telephone), David Luechtefeld (by telephone), and Vivian Robinson (by telephone), Commissioners; Thomas Klein, Executive Director, Andrew Barris, Assistant Executive Director and Sabrina Johnson, Exemption Monitor.
X. PUBLICLY ANNOUNCED DECISION RESULTING FROM APPEAL
RV-8-20
| Employee | Chad Siewert | Appeal Date | 8/22/19 |
| Agency | Human Services | Decision Date | 5/08/20 |
| Appeal Type | Rule Violation | Proposal for Decision | No violation. |
| ALJ | Andrew Barris |
IT WAS MOVED BY COMMISSIONER ROBINSON, SECONDED BY COMMISSIONER FINCH, AND BY ROLL CALL VOTE OF 4-0 THE MOTION ADOPTED TO AFFIRM AND ADOPT THE PROPOSAL FOR DECISION OF THE ADMINISTRATIVE LAW JUDGE FOR THE REASONS SET FORTH IN THE PROPOSAL FOR DECISION.
SICKMEYER YES FINCH YES
LUECHTEFELD YES ROBINSON YES
XI. APPEAL TERMINATED WITHOUT DECISIONS ON THE MERITS
DA-38-20
| Employee
| Marcelo Amezquita | Appeal Date | 4/13/20 |
| Agency | Human Services | Decision Date
| 5/13/20 |
| Appeal Type | Discharge | Proposal for Decision | Dismissed subject to approval of Commission; withdrawn. |
| ALJ | Thomas Klein |
IT WAS MOVED BY COMMISSIONER LUECHTEFELD, SECONDED BY COMMISSIONER ROBINSON, AND BY ROLL CALL VOTE OF 4-0 THE MOTION ADOPTED TO AFFIRM AND ADOPT THE PROPOSAL FOR DECISION OF THE ADMINISTRATIVE LAW JUDGE FOR THE REASONS SET FORTH IN THE PROPOSAL FOR DECISION.
SICKMEYER YES FINCH YES
LUECHTEFELD YES ROBINSON YES
XII. STAFF REPORT
Executive Director Thomas Klein stated that he and Sabrina Johnson would work with Central Management Services to develop a plan to reopen the office. The instructions from CMS indicate that staffing levels should be no more than 50% initially. A schedule will be set to allow employees to work two days per week in the office.
Assistant Executive Director Barris explained that he is working on getting more information on how Supplemental Economic Interest Statements can be filed with the Executive Ethics Commission. He will provide more information when available.
XIII. ANNOUNCEMENT OF NEXT MEETING
Announcement was made of the next regular open meeting to be held at 11:00 a.m. on Thursday, June 18, 2020 in the Springfield office of the Commission.
XIV. MOTION TO ADJOURN
IT WAS MOVED BY COMMISSIONER FINCH, SECONDED BY COMMISSIONER LUECHTEFELD, AND THE MOTION ADOPTED 4-0 TO ADJOURN THE MEETING AT 11:33 A.M.
https://www2.illinois.gov/sites/icsc/Documents/5-21-20%20Regular%20Meeting%20Minutes.pdf
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