Village of Cherry Valley Board of Trustees met July 7.
Here is the minutes provided by the board:
PRESIDENT JIM E. CLAEYSSEN CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:00
PM AND LED THE PLEDGE OF ALLEGIANCE.
A roll call was taken by Village Clerk Kathy Trimble:
JIM ALSBURY PRESENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA ABSENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
Also present: Attorney Jim Stevens, Attorney Roxanne Sosnowski, Public Works Director Chuck Freeman, Treasurer Maureen Gumowski, Police Chief Robert Swank and Village Clerk Kathy Trimble.
ADOPTION OF THE AGENDA:
Trustee Schroeder moved to adopt the agenda with the following changes:
• Trustee Schroeder will be presenting the Finance Committee Report for Trustee
O’Hara this evening.
Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
APPROVAL OF THE VILLAGE BOARD MINUTES:
Trustee Schroeder moved to approve the June 16, 2020 Village Board Meeting Minutes. Trustee Belt seconded. All “Aye;” none opposed. Motion carried by voice vote.
PUBLIC COMMENT: Trustee Hollembeak stated that several community members wanted to thank the Recreation Board for bringing the 4th of July Parade to them, it was a lot of fun.
TREASURER’S REPORT:
Treasurer Gumowski stated that revenues in the General Fund of $383,000 were lower than expenditures of $387,000 by $4,000. Expenditures were mainly Salary & Benefits ($334,000), Audit ($5,000), 9-1-1- Quarterly Service IGA ($10,000), Deicer Salt ($17,000), Mosquito Control ($9,000), Real Estate Taxes ($14,000). Revenues of $72,000 were higher than expenditures of $23,000 in the Water Fund by **$95,000. ** Accrual Reversals were made in June. Water as a result had positive expenditures. ** Expenditures were mainly Salary & Benefits ($16,000), Utilities ($4,000). In the Capital Improvements Fund, revenues of $6,000 were lower than expenditures $4,000 by $2,000. Expenditures were mainly Contingency for 210 E. State Repairs ($7,000). Trustee Schroeder moved to have the June 2020 Treasurer’s Report placed on file with the minutes. Trustee Belt seconded. All “Aye;” none opposed. Motion carried by voice vote.
PRESIDENT’S REPORT:
1. Trustee Belt moved that the Village Board approve the Gaming and Liquor Licenses reviewed by the village’s Liquor Commission on July 7, 2020 for the FY2020-2021. Trustee Hollembeak seconded. President Claeyssen stated that Valley Mill Pub and Grill are not renewing their liquor license at this time, they are reevaluating if they are going to actually open this year. Trustee Fustin stated that the dollar amount for Cattle and Cream has not populated correctly on the spreadsheet. This will be corrected.
A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA ABSENT
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried with “5” AYES” and 1 “ABSENT”.
2. Trustee Hollembeak moved that the Village Board ratify the Special Event Permit for Kegel Harley Davidson Bike Night, a non-profit event for Blackhawk Warrior Veterans, that was held on June 23, 2020. Trustee Fustin seconded. All “Aye;” none opposed. Motion carried by voice vote.
3. Trustee Schroeder moved that the Village Board approve the Special Event Permit for Kegel Harley Davidson Bike Night, a non-profit event for Fire & Iron, to be held on July 21, 2020. Trustee Fustin seconded. All “Aye;” none opposed. Motion carried by voice vote.
4. Trustee Hollembeak moved that the Village Board ratify a Water Service Line Repair Agreement at the Cherry Valley Garden Center, 104 Enders Drive at a cost of $1,352.95 from line item 5405 Water. Trustee Schroeder seconded. Trustee Fustin questioned why the village was paying for these repairs since the meter was left in the basement to freeze several years ago. Public Works Director Freeman responded that there were so many unknown factors regarding this situation. We did not know the water was turned off at the main and that the B-Box was not functional since this happened over 13 years ago. There was no good information on file why the water was disconnected.
A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA ABSENT
JEFF FUSTIN NAY DAVID SCHROEDER AYE
Motion carried with “4” AYES”, 1 NAY and 1 “ABSENT”.
ATTORNEY’S REPORT: JIM STEVENS:
Attorney Stevens stated that he is working on various projects for the village. ENGINEER’S REPORT: SHERI KOSMOS, C.E.S. - No Report.
JEFF FUSTIN – PLANNING AND ZONING COMMISSION:
Trustee Fustin stated that there is a Planning and Zoning Commission Meeting on July 15, 2020 at 6:30PM to discuss two variances for a fence. Everyone is welcome to attend.
DAVID SCHROEDER – RECREATION BOARD:
Trustee Schroeder stated that the next Recreation Board Meeting will be held on Wednesday, July 29, 2020 where we will be discussing National Night Out. We are looking for volunteers to help out on Monday August 3, 2020 for National Night Out. Also the Street Dance has been rescheduled to Saturday August 22, 2020. As always everyone is welcome to attend the Recreation Board Meetings.
ORDINANCE REPORT BY TRUSTEE NANCY BELT: No Report.
FINANCE REPORT BY TRUSTEE DAVID SCHROEDER FOR TRUSTEE JEFF O’HARA:
1. Trustee Schroeder moved that the Village Board approve the village’s Comcast Franchise Agreement. Trustee Hollembeak seconded. A roll call vote was taken:
A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA ABSENT
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried with “5” AYES” and 1 “ABSENT”.
2. Trustee Schroeder moved that the Village Board approve the Addendum Contract with Melrose Pyrotechnics Inc. regarding the cancellation of the village’s 2020 July 4th Fireworks Display at a cost of 50% ($11,500.00) of the 2020 contract cost to be considered as a deposit for a future date scheduled within (1) year of the original display date. This is from line item 5360A. Trustee Belt seconded. A roll call vote was taken:
A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA ABSENT
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried with “5” AYES” and 1 “ABSENT”.
3. Trustee Schroeder moved that the Village Board approve the purchase of Barracuda Brand Software Updates for the village’s Firewall plus 1 year of maintenance from CDW Government LLC, Vernon Hills, Illinois at a cost of $5,621.24 from line item 5375 Capital Improvements. (This is a renewal item). Trustee Belt seconded.
A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA ABSENT
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried with “5” AYES” and 1 “ABSENT”.
4. Trustee Schroeder moved that Brand Software Updates for the village’s Spam Filter and Mail Archiver for 1 year from CDW Government LLC, Vernon Capital Improvements. (This is vote was taken:
A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA ABSENT
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried with “5” AYES” and 1 “ABSENT”.
PUBLIC SAFETY REPORT BY TRUSTEE: JEFF FUSTIN. No Report.
PUBLIC WORKS REPORT BY TRUSTEE: JIM ALSBURY.
1. Trustee Alsbury moved that the Village Board approve the Design Engineering Agreement with C.E.S. INC. for ADA curb and sidewalk improvements/updates in our Newburg Village and Valley Woods Neighborhoods at a cost of $13,000.00 from line item 5095 Capital Improvements. Trustee Hollembeak seconded.
A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA ABSENT
JEFF FUSTIN NAY DAVID SCHROEDER AYE
Motion carried with “4” AYES”, 1 NAY and 1 “ABSENT”.
2. Trustee Alsbury moved that the Village Board approve up to $750.00 for the 2020 National Night Out Event to be held on Monday, August 3rd from line item 5260 Buildings & Grounds. Trustee Hollembeak seconded.
A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA ABSENT
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried with “5” AYES” and 1 “ABSENT”.
3. Trustee Alsbury moved that the Village Board approve up to $2,000.00 for the village’s Annual Street Dance to be held on Saturday August 22nd from line item 5260 Buildings & Grounds. Trustee Schroeder seconded.
A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA ABSENT
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried with “5” AYES” and 1 “ABSENT”.
4. Trustee Alsbury moved that the Village Board award the Clayton Street Drainage & Overlay Project to Stenstrom Excavation Group, as the lowest responsible bidder, in the amount of $61,907.70 from line item 5390 Capital Improvements. Trustee Belt seconded. A roll call vote was taken:
A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA ABSENT
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried with “5” AYES” and 1 “ABSENT”.
PLANNING AND DEVELOPMENT REPORT BY TRUSTEE: DAVID SCHROEDER. No Report. PERSONNEL REPORT BY TRUSTEE: SALLY HOLLEMBEAK. No Report.
EXECUTIVE SESSION:
President Claeyssen entertained a motion that the Village Board go into Executive Session for the following:
(5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Trustee Hollembeak moved that the Village Board go into Executive Session at 7:26 PM. Trustee Belt seconded.
A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA ABSENT
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried with “5” AYES” and 1 “ABSENT”.
Village Clerk Kathy Trimble was excused from the meeting. Attorney Jim Stevens will be taking the Executive Session Minutes.
The Village Board was in Executive Session from 7:28 PM to 8:03 PM.
RECONVENE TO OPEN SESSION:
President Claeyssen called the Village Board back into Open Session:
A roll call was taken:
JIM ALSBURY PRESENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA ABSENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
BOARD COMMENTS: None.
ADJOURNMENT: Trustee Hollembeak made a motion to adjourn the meeting; seconded by Trustee Fustin. All “Aye”, none opposed. Meeting adjourned at 8:04 PM.
http://www.cherryvalley.org/images/villiage-board/2020/board%20minutes%2007-07-2020.pdf
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