Village of Cherry Village Board of Trustees met Sept. 1.
Here is the minutes provided by the board:
The Village Board Of Trustees Of Cherry Valley, Illinois, Winnebago And Boone Counties, Convened On The 1st Day Of September 2020.
President Jim E. Claeyssen Called The Village Board Meeting To Order At 7:00 Pm And Led The Pledge Of Allegiance.
A roll call was taken by Village Clerk Kathy Trimble:
JIM ALSBURY PRESENT SALLY HOLLEMBEAK PRESENT
NANCY BELT ABSENT JEFF O’HARA PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
Also present: Attorney Jim Stevens, Interim Police Chief Roy Bethge and Village Clerk Kathy Trimble.
ADOPTION OF THE AGENDA:
Trustee Hollembeak moved to adopt the agenda with the following changes:
• The Public Safety Report will be presented before the Ordinance Report.
• The Personnel Report motion will read: approve the hiring of 2 new Patrol Officers for the Cherry Valley Police Department to fill vacancies instead of hiring only 1 Patrol Officer. Trustee O’Hara seconded. All “Aye;” none opposed. Motion carried by voice vote.
APPROVAL OF THE VILLAGE BOARD MINUTES:
Trustee Schroeder moved to approve the August 18, 2020 Village Board Meeting Minutes. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
PUBLIC COMMENT: No one has signed up for Public Comment. TREASURER’S REPORT: No Report.
PRESIDENT’S REPORT:
1. Proclamation: US Constitution Week. President Claeyssen read the Proclamation. Mrs. Nancy Bloomstrand of the Daughters of the American Revolution was unable to attend tonight but we will mail her the copy of the Resolution.
2. Trustee Hollembeak moved that the Village Board approve Resolution 2020-12; A Resolution of The Village of Cherry Valley, Illinois Amending Section 7-3 Compensatory Time/Overtime in The Personnel Policies Manual. Trustee Schroeder seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
3. Trustee Schroeder moved that the Village Board approve Resolution 2020-13; A Resolution of The Village of Cherry Valley, Illinois Authorizing the Village President to Enter into an Agreement with The Standard Insurance Company for Short Term Disability Insurance. Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
4. Trustee Hollembeak moved that the Village Board approve the appointment of Tori Schroeder to the Cherry Valley Recreation Board. Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER ABSTAIN
Motion carried with 4 “AYES” and 1 “ABSTAIN”.
5. Trustee Schroeder moved that the Village Board approve the Special Event Permit for a Bike Night at Kegel Harley Davidson, 7125 Harrison Ave. Rockford, Illinois, a non-profit event for A.B.A.T.E. (A Brotherhood Aimed Toward Education), to be held on September 1, 2020. Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
6. Trustee Schroeder moved that the Village Board approve the Special Event Permit for a Bike Night at Kegel Harley Davidson, 7125 Harrison Ave. Rockford, Illinois, a non-profit event for the Road Gliderz Group, to be held on September 15, 2020. Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
ATTORNEY’S REPORT: JIM STEVENS:
Attorney Stevens stated that he is working on various projects for the village. ENGINEER’S REPORT: SHERI KOSMOS, C.E.S. - No Report.
JEFF FUSTIN – PLANNING AND ZONING COMMISSION:
Trustee Fustin stated that there is a Planning and Zoning Commission Meeting in September at 6:30PM to discuss a fence variance and a possible sign pole variance. The date is to be determined. Everyone is welcome to attend.
DAVID SCHROEDER – RECREATION BOARD:
Trustee Schroeder stated that there is a Recreation Board Meeting tomorrow September 2nd at 7:00PM to discuss Fall Fishing, the Street Dance and Halloween. Everyone is welcome to attend.
PUBLIC SAFETY REPORT BY TRUSTEE: JEFF FUSTIN.
1. Trustee Fustin moved that the Village Board approve the rate of $26.00 per hour as the new rate of pay for part-time patrol officers for the Village of Cherry Valley. Trustee Schroeder seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN NAY JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried with 4 “AYES” and 1 “NAY”.
2. Trustee Fustin moved that the Village Board approve the advertising and application process for a Lateral Hire Patrol Officer to fill an existing vacancy at the Cherry Valley Police Department. Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
Trustee Fustin stated that PUBLIC SAFETY passes.
ORDINANCE REPORT BY TRUSTEE DAVID SCHROEDER FOR TRUSTEE NANCY BELT:
1. Trustee Schroeder moved that the Village Board waive the rules and consider this the second and final reading of “An Ordinance granting a Variance under Section 82-55 of the Code of Ordinances for the Village of Cherry Valley, Illinois to Section 82-7(f)(2) to allow Fencing to Extend Beyond the Rear of The House Towards the Front of the House to Enclose the Current Deck on the Eastern Side of the House for the property commonly known as 210 Grove Street, Cherry Valley, Illinois.” Trustee Hollembeak seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
2. Trustee Schroeder moved that the Village Board pass and approve Ordinance 2020-20; An Ordinance granting a Variance under Section 82-55 of the Code of Ordinances for the Village of Cherry Valley, Illinois to Section 82-7(f)(2) to allow Fencing to Extend Beyond the Rear of The House Towards the Front of the House to Enclose the Current Deck on the Eastern Side of the House for the property commonly known as 210 Grove Street, Cherry Valley, Illinois.” Trustee Hollembeak seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
DAVID SCHROEDER AYE
Motion carried 5-0.
3. Trustee Schroeder moved that the Village Board waive the rules and consider this the second and final reading of “An Ordinance granting a Variance under Section 82-55 of the Code of Ordinances for the Village of Cherry Valley, Illinois to Section 82-7(f)(1) to allow a Six Foot (6’) High Fence on the Eastern Side of the house which is adjacent to North Cherry Street for the property commonly known as 210 Grove Street, Cherry Valley, Illinois.” Trustee Hollembeak seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA NAY
DAVID SCHROEDER AYE
Motion carried with 4 “AYES” and 1 “NAY”.
4. Trustee Schroeder moved that the Village Board pass and approve Ordinance 2020- 21; “An Ordinance granting a Variance under Section 82-55 of the Code of Ordinances for the Village of Cherry Valley, Illinois to Section 82-7(f)(1) to allow a Six Foot (6’) High Fence on the Eastern Side of the house which is adjacent to North Cherry Street for the property commonly known as 210 Grove Street, Cherry Valley, Illinois.” Trustee Hollembeak seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN NAY JEFF O’HARA NAY
JIM CLAEYSSEN ABSTAIN DAVID SCHROEDER AYE
Motion FAILED with 3 “AYES”, 2 “NAYS” and 1 “ABSTAIN”.
5. Trustee Schroeder moved that the Village Board waive the rules and consider this the second and final reading of “An Ordinance Regarding Pay Raises for Part-Time Police Officers in The Village of Cherry Valley, Illinois.” Trustee Hollembeak seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA NAY
DAVID SCHROEDER AYE
Motion carried 5-0.
6. Trustee Schroeder moved that the Village Board pass and approve Ordinance 2020-22; “An Ordinance Regarding Pay Raises for Part-Time Police Officers in The Village of Cherry Valley, Illinois.” Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN NAY JEFF O’HARA NAY
DAVID SCHROEDER AYE
Motion carried with 4 “AYES” and 1 “NAY”.
7. Trustee Schroeder moved that the Village Board waive the rules and consider this the second and final reading of “An Ordinance Adopting Local Coronavirus Urgent Remediation Emergency Support Program Financial Support Conditions and Certification for The Village of Cherry Valley, Illinois.” Trustee Fustin seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA NAY
DAVID SCHROEDER AYE
Motion carried 5-0.
8. Trustee Schroeder moved that the Village Board pass and approve Ordinance 2020-23; “An Ordinance Adopting Local Coronavirus Urgent Remediation Emergency Support Program Financial Support Conditions and Certification for The Village of Cherry Valley, Illinois.” Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA NAY
DAVID SCHROEDER AYE
Motion carried 5-0.
9. Trustee Schroder moved that the Village Board consider this the first reading of “An Ordinance Amending the Code of Ordinances for The Village of Cherry Valley, Illinois, Section 82-7(E)(5)(H)(III) and (IV) Fence Construction.” Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
Trustee SCHROEDER stated that ORDINANCE passes.
FINANCE REPORT BY TRUSTEE JEFF O’HARA:
1. Trustee O’Hara moved that the Village Board approve the Annual Financial Report for the Fiscal Year that ended April 30, 2020 as prepared and presented by Lauterbach & Amen, LLP on August 18, 2020. Trustee Fustin seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA NAY
DAVID SCHROEDER AYE
Motion carried 5-0.
Trustee O’Hara stated that FINANCE passes.
PUBLIC WORKS REPORT BY TRUSTEE: JIM ALSBURY.
1. Trustee Alsbury moved that the Village Board approve leadership development training, coach and team building for Public Works Director Chuck Freeman from Outsider Consulting, LLC at a cost of $525.00 from line item 5195 Public Works. Trustee Hollembeak seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA NAY
DAVID SCHROEDER AYE
Motion carried 5-0.
2. Trustee Alsbury moved that the Village Board approve the Design Engineering Agreement with CES Inc. for CV North Street Improvements at a cost of $8,700.00 from line item 5095 Capital Improvements. Trustee Schroeder seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN NAY JEFF O’HARA NAY
DAVID SCHROEDER AYE
Motion carried with 4 “AYES” and 1 “NAY”.
3. Trustee Alsbury moved that the Village Board approve the Design Engineering Agreement with CES Inc. for Regional Detention Facility Improvements – Docs Pond (@ Swanson Park West) at a cost of $5,000.00 from line item 5095 Capital Improvements. Trustee Hollembeak seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN NAY JEFF O’HARA NAY
DAVID SCHROEDER AYE
Motion carried with 4 “AYES” and 1 “NAY”.
4. Trustee Alsbury moved that the Village Board authorize CES Inc. to advertise for bids for the South Bell School Road Drainage Repairs. Trustee Schroeder seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA NAY
DAVID SCHROEDER AYE
Motion carried 5-0.
5. Trustee Alsbury moved that the Village Board authorize CES Inc. to advertise for bids for ADA Sidewalk Improvements (Newburg Village and Valley Woods Neighborhoods). Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA NAY
DAVID SCHROEDER AYE
Motion carried 5-0.
6. Trustee Alsbury moved that the Village Board authorize CES Inc. to advertise for bids for Regional Detention Improvements – Docs Pond (@ Swanson Park West). Trustee Hollembeak seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA NAY
DAVID SCHROEDER AYE
Motion carried 5-0.
7. Trustee Alsbury moved that the Village Board approve the agreement with Stenstrom Construction Group, Rockford, IL, who was the lowest submitted proposal, for Curb and Gutter repairs in the Old Orchard Subdivision at a cost of $12,312.00 from line item 5390 Streets (Street Drainage Improvements). Trustee O’Hara seconded. Trustee Fustin asked if these repairs have to be made because of damage done by contractors. President Claeyssen stated that the damage is due to natural erosion and the curbs are deteriorating from age. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA NAY
DAVID SCHROEDER AYE
Motion carried 5-0.
Trustee Alsbury stated that PUBLIC WORKS passes.
PLANNING AND DEVELOPMENT REPORT BY TRUSTEE: DAVID SCHROEDER. No Report.
PERSONNEL REPORT BY TRUSTEE: SALLY HOLLEMBEAK.
1. Trustee Hollembeak moved that the Village Board approve the hiring of 2 new Patrol Officers (to fill vacancies within the Cherry Valley Police Department) with a starting salary of $54,157.00 pending approval of all pre-employment requirements with a possible start date of September 14, 2020. Trustee Fustin seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA NAY
DAVID SCHROEDER AYE
Motion carried 5-0.
Trustee Hollembeak stated that PERSONNEL passes.
EXECUTIVE SESSION:
RECONVENE TO OPEN SESSION: BOARD COMMENTS:
ADJOURNMENT: Trustee Hollembeak made a motion to adjourn the meeting; seconded by Trustee Fustin. All “Aye”, none opposed. Meeting adjourned at 7:35 PM.
http://www.cherryvalley.org/images/villiage-board/2020/board%20minutes%20%2009-01-2020.pdf
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