Village of Cherry Valley Committee of the Whole met Aug. 24.
Here is the minutes provided by the committee:
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
JIM ALSBURY PRESENT SALLY HOLLEMBEAK PRESENT
JEFF O’HARA PRESENT NANCY BELT PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
JIM CLAEYSSEN PRESENT
Also present: Public Works Director Chuck Freeman, Sheri Kosmos C.E.S, Village Treasurer Maureen Gumowski, Attorney Jim Stevens, Chief Roy Bethge, Attorney Roxanne Sosnowski, and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
Trustee Schroeder asked that we change the Order of Business moving the Planning and Development Report as the first business under Trustee Reports since we have someone here to speak on behalf of that item.
Trustee Hollembeak moved to adopt the agenda. Trustee Schroeder seconded. All “Aye;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES – July 27, 2020
Trustee Schroeder moved to approve the July 27, 2020 Committee of the Whole Meeting Minutes. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: Suzanne Roushia explained to the committee that she is looking for two variances for her property. The first variance is to have a 6’ high fence along the side of her yard and the second is to bring her fence forward. Suzanne explained that she lives on a corner lot and her home has a deck on the side of her house that leads to her back yard. Suzanne stated that she has a sliding door that comes off the side of her home where her deck is and she is looking to be able to let her dogs out without them having to be tethered in her yard as well as some privacy. Suzanne explained that the deck was already existing when she purchased the home.
PLANNING AND DEVELOPMENT –CHAIRMAN TRUSTEE DAVID SCHROEDER
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. After some discussion, Trustee Schroder moved to send to the Village Board two ordinances regarding two (2) fence variances for 210 Grove Street, Cherry Valley, IL and to consider this a second and final reading. Trustee Hollembeak seconded. Motion carried by 6 “AYES” with 1 “NAY” voice vote.
ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.
CHAIRMAN’S REPORT: None.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. The committee discussed adding additional language to the Fencing Ordinance to include the specific types of materials allowed for residential fences. Attorney Stevens has been instructed to add the additional language. Trustee Belt moves to send to the Village Board for a first reading. Village President Claeyssen seconded. All “Aye;” None opposed. Motion carried by voice vote.
2. The committee discussed a complaint from multiple residents regarding a port a potty in another residents back yard. Attorney Stevens has an Ordinance that Attorney Burke found that Attorney Stevens thinks would work in this case. Attorney Stevens will forward the Ordinance to Village Clerk Kathy Trimble so that it can be discussed at the September Committee of the Whole meeting.
PUBLIC WORKS –CHAIRMAN TRUSTEE JIM ALSBURY.
ENGINEER’S REPORT:
1. Village Engineer Sheri Kosmos reported that:
• The Swanson Park Bike Path project is complete.
• Clayton Street Project – Milling will begin this week.
• Bell School Road – This project was not selected for the grant. C.E.S. Inc. will start working on the Bell School Road Drainage project.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. After some lengthy discussion regarding driveway permits and the need to increase the performance bond the committee asked Public Works Director Chuck Freeman to mark up the Village’s current driveway ordinance to what he feels the specifications should be and bring it back to the next September C.O.W.
2. Trustee Alsbury moved to send to the Village Board to approve leadership development training, coach and team building for Public Works Director Chuck Freeman from Outsider Consulting, LLC at a cost of $525.00 from line item 5195 Public Works. Village President Claeyssen seconded. All “Aye;” None opposed. Motion carried by voice vote.
3. Trustee Alsbury moved to send to the Village Board for approval of a Design Engineering Agreement with C.E.S. INC. for CV North Street Improvements at a cost of $8,700.00 from line item 5095 Capital Improvements. Village President Claeyssen seconded. All “Aye;” None opposed. Motion carried by voice vote.
4. Trustee Alsbury moved to send to the Village Board approval of a Design Engineering Agreement with C.E.S. INC. for Regional Detention Facility Improvements – Docs Pond (at Swanson Park West) at a cost of $5,000.00 from line item 5095 Capital Improvements. Village President Claeyssen seconded. All “Aye;” None opposed. Motion carried by voice vote.
5. Trustee Alsbury moved to send to the Village Board to authorize CES Inc. to advertise for bids for Bell School Road Drainage Repairs. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
6. Trustee Alsbury moved to send to the Village Board to authorize CES Inc. to advertise for bids for Sidewalk Improvements (Newburg Village and Valley Woods Neighborhoods). Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
7. Trustee Alsbury moved to send to the Village Board to authorize CES Inc. to advertise for bids for Regional Detention Improvements – Docs Pond (at Swanson Park West). Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
DIRECTOR’S REPORT:
• Paint striping crosswalks and parking areas have been completed.
• Roadside mowing is in progress.
• Street sweeping is in progress.
• Storm sewer repair (catch basins) is in progress.
• Sidewalk repairs are in progress.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT: The next Recreation Board Meeting will be September 2, 2020 at 7:00 PM. All are welcome.
Trustee Alsbury states PUBLIC WORKS PASSES
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
CHIEF’S REPORT:
1. Update from Chief Bethge:
• The dispatch records management system went live last week. Cherry Valley Police Department had the least issues of all the agencies that were involved in the upgrade.
• Discussion is being had with the officers who are interested, regarding overweight truck enforcement training.
• Graphics will be put on three (3) of the squad cars for the 9-1-1 memorial. The graphics are being paid for by donation of Chief Bethge’s wife. The decals will be on the three squad cars for the duration of the month of September.
FINANCE – CHAIRMAN TRUSTEE JEFF O’HARA.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Work Calendar for September:
a. Review Village’s Liability insurance.
-Rates came back poorly. Village President and the Village Treasurer are going to sit down and look over options.
b. Finalize Health Insurance Plan(s) for Village Board Approval.
- Village Clerk Kathy Trimble will set up a meeting with Michele Kimes.
CHAIRMAN’S REPORT: None.
ADMINISTRATION REPORT:
PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK. UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Discussion was had regarding compensatory time and amending the current policy that states that all compensatory time has to be used by the end of the fiscal year. Public Works Director Chuck Freeman stated that most of the compensatory time is earned during snow plowing season and using it by the end of April is not feasible for his employees.
2. Trustee Hollembeak moved to send to the Village Board regarding a Resolution of the Village of Cherry Valley, Illinois amending Section 7-3 Compensatory Time. Overtime in the Personnel Polices Manual. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
3. Discussion was had regarding short term disability Insurance for IMRF employees.
4. Trustee Hollembeak moved to send to the Village Board regarding a resolution of The Village of Cherry Valley, Illinois authorizing the Village President to enter into an Agreement with the Standard for Short-Term Disability Insurance. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
EXECUTIVE SESSION:
(5 ILCS 120/2)(c)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 7-0.
The Committee of the Whole was in Executive Session from 8:31 PM to 8:59 PM.
RECONVENE TO OPEN SESSION:
President Claeyssen reconvened the Committee of the Whole Meeting to Open Session at 8:39 PM. A roll call vote was taken:
JIM ALSBURY PRESENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
JIM CLAEYSSEN PRESENT
Motion carried 7-0.
ADJOURNMENT: Trustee Belt moved that the meeting be adjourned at 9:00 PM. Trustee Fustin seconded.
http://www.cherryvalley.org/images/committee-of-the-whole/2020/cow%20minutes%2008-24-2020.pdf
Alerts Sign-up