Village of Cherry Valley Committee of the Whole met Oct. 12.
Here is the minutes provided by the committee:
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
JIM ALSBURY PRESENT SALLY HOLLEMBEAK PRESENT
JEFF O’HARA PRESENT NANCY BELT PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
JIM CLAEYSSEN PRESENT
Also present: Public Works Director Chuck Freeman, Sheri Kosmos C.E.S, Village Treasurer Maureen Gumowski, Attorney Jim Stevens, Chief Roy Bethge, and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
Village President Claeyssen stated that the Order of Business will be changed moving the Personnel Compensation and Benefits Report as the first order of business under Trustee Reports since we have Michele Kimes here from Coyle Kiley to discuss health plan options for 2020-2021, followed by the Oath of Office Ceremony of a new Part-Time Patrol Officer.
Trustee Schroeder moved to adopt the agenda. Trustee O’Hara seconded. All “Aye;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES –
September 14, 2020
Trustee Schroeder moved to approve the September 14, 2020 Committee of the Whole Meeting Minutes. Trustee O’Hara seconded. All “Aye;” None opposed. Motion carried by voice vote. September 28, 2020
Trustee Schroeder moved to approve the September 28, 2020 Committee of the Whole Meeting Minutes. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: None.
PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. After some discussion, Michele Kimes (CoyleKiley) has recommended that the Village approve the renewal of Blue Cross/Blue Shield Medical Plan HSA RPEQ1Z0720 and Blue Cross/Blue Shield Medical Plan PPO RPPC2423 for the village’s 2020-2021 enrollment period. The committee concurs. The committee also discussed dental and vision plans for the employees and selected Delta Dental - Option One and a voluntary employee funded Delta Vision - Option One benefit packages. Trustee Hollembeak moved to send to the Village Board for approval the health and dental insurance plans for the upcoming enrollment period of 2020-2021 for the Village of Cherry Valley (Presentation by Michele Kimes of the CoyleKILEY Agency, Inc). Trustee Schroeder seconded. All “Aye;” None opposed. Motion carried by voice vote.
2. Trustee Hollembeak moved send to the Village Board the hiring of a new Patrol Officer (to fill a vacancy within the Police Department), a Lateral Hire Step 1 position at a starting salary of $56,867.00 pending approval of all pre-employment requirements. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
3. Trustee Hollembeak moved to send to the Village Board to approve hiring Mr. Larry Gray as a Seasonal Snow Plow Driver for the Village of Cherry Valley at an hourly rate of $20 per hour for the 2020-2021 Winter Season. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
4. The Monthly Health Insurance Report has been placed with permeant file.
At this time the Committee of the Whole moved forward with the Oath of Office Ceremony for Part Time Patrol Officer Mr. Thomas Derken. This was conducted by Village Deputy Clerk Heather Riley.
ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.
UNFINISHED BUSINESS:
1. After continued discussion regarding changes to the proposed portable toilet ordinance, the committee instructed Attorney Stevens to change ‘City’ to ‘Village’ and make it 14 days instead of 160 days. Trustee Belt then moved to send to the Village Board “An Ordinance Amending the Code of Ordinances for the Village of Cherry Valley, Illinois, Chapter 22 – Building and Building Regulations, Article IV Self-Contained Portable Toilets” and to consider this a second and final reading for passage. Village President Claeyssen seconded. All “Aye;” None opposed. Motion carried by voice vote.
2. After continued discussion, Attorney Stevens has been instructed to change the fine cost and cost of the sign so that the cost of a temporary sign will be $20.00 and the fine for not getting the permit will be $75.00. Attorney Stevens will re-draft the ordinance and have it for the October 20, 2020 Village Board Meeting. Trustee Belt moved to send to the Village Board for approval and to consider this a second and final reading for passage. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
NEW BUSINESS: None.
PUBLIC WORKS –CHAIRMAN TRUSTEE JIM ALSBURY.
ENGINEER’S REPORT:
1. Village Engineer Sheri Kosmos reported that:
• Clayton St Drainage & Overlay – Project Completed.
• Bell School Road Drainage Repairs – Contract documents sent to Stenstrom Construction for execution.
• Sidewalk Improvements (Newburg Village/Valley Woods/Hoffman) – Contract documents sent to Stenstrom Construction for execution.
• Doc’s Pond – Contract documents sent to Martam Construction for execution.
• Cherry Valley North Streets – Field work scheduled this week weather permitting.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
DIRECTOR’S REPORT:
• Watermain break update – Stenstrom Construction has made the repairs, will be replacing the blacktop surfaces by the end of the week, weather permitting.
• Sidewalk replacements in Swanson Park – Completed.
• Hydrant Painting – 50% complete, may have to finish in Spring of 2021 due to weather conditions.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT:
• Modified Halloween Parade begins at 4:00 PM at the tennis courts.
• Trick or Treat hours: 5:30 – 7:30 PM.
Trustee Alsbury states
PUBLIC WORKS PASSES
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHIEF’S REPORT:
1. Update from Chief Bethge:
• Overtime is improving.
• Winnebago County Deputy Chief Don Gasparini Jr. passed away, the Cherry Valley Police Department will help cover calls the day of the funeral.
• Squad 8 needs to be replaced and part-time Patrol Officer Mike Mund is doing research for a replacement.
FINANCE – CHAIRMAN TRUSTEE JEFF O’HARA.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Work Calendar:
a. Review Employee Handbook
- Sexual Harassment training to be completed by end of 2020
- Compensation Time has been addressed.
b. Review Current Budget w/Staff
- Preparing for November
c. Review Current Budget (quarterly update)
- Village President Claeyssen, Trustee O’Hara, and Village Treasurer Maureen Gumowski will be meeting on this subject soon.
2. Trustee O’Hara moved to send to the Village Board approval of the Illinois Municipal League Risk Management Association (IMLRMA) Minimum/Maximum Contribution for Liability Insurance of $163,427.76 for 2021 and to authorize President Jim E. Claeyssen and Treasurer Maureen Gumowski to sign the Agreement. This will be from line item 5110 Administration. (There was not an increase in the annual renewal contribution again this year). Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
3. Since information regarding quotes for an Actuarial Report to be conducted regarding the village’s Article III Police Pension Fund were not available yet, the committee has asked that this item is brought back to either the Committee of the Whole or to a Village Board Meeting once more information is obtained.
CHAIRMAN’S REPORT: None.
ADMINISTRATION REPORT: Placed on record with permanent file.
PLANNING AND DEVELOPMENT –CHAIRMAN TRUSTEE DAVID SCHROEDER
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
EXECUTIVE SESSION:
(5 ILSC 120/2)(C)(11) (Pending Litigation) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
AND
(5 ILCS 120/2)(c)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 7-0.
The Committee of the Whole was in Executive Session from 8:29 PM to 9:33 PM.
Public Works Director Chuck Freeman and Deputy Village Clerk Heather Riley were excused prior to the (5 ILCS 120/2)(C)(1) portion of executive session at 9:08 PM, Attorney James Stevens will be taking the minutes at this time.
RECONVENE TO OPEN SESSION:
President Claeyssen reconvened the Committee of the Whole Meeting to Open Session at 9:33 PM. A roll call vote was taken:
JIM ALSBURY PRESENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
JIM CLAEYSSEN PRESENT
Motion carried 7-0.
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 9:35 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2020/cow%20minutes%2010-12-2020.pdf
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