Village of Cherry Valley Committee of the Whole Met Feb. 22.
Here is the minutes provided by the committee:
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
Jim Alsbury Present Sally Hollembeak Present
Jeff O’hara Present Nancy Belt Present
Jeff Fustin Present David Schroeder Present
Jim Claeyssen Present
Also present: Attorney Jim Stevens, Chief Roy Bethge, Sergeant Jesse Pearse, Attorney Roxanne Sosnowski, Civil Engineer Sheri Kosmos and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
Trustee Hollembeak moved to adopt the agenda. Trustee O’Hara seconded. All “Aye;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES – February 8, 2021
Trustee Schroeder moved to approve the February 8, 2021 Committee of the Whole Meeting Minutes. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: None.
ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.
UNFINISHED BUSINESS:
1. After some discussion Trustee Belt moved to send to the Village Board for a first reading of “An Ordinance Granting Text Amendments to the Code of Ordinances for The Village of Cherry Valley, Illinois Sections 82-281, 82-282, and 82-283 Industrial Districts; Sections 82-181 and 82-182 Agricultural Districts – Special Uses and Section 82-3 Definitions.” (Solar Farms) President Claeyssen seconded. All “Aye;” None opposed. Motion carried by voice vote.
2. After some discussion Trustee Belt moved to send to the Village Board for a first reading of “An Ordinance Amending the Code of Ordinances for The Village of Cherry Valley, Illinois, Chapter 6 – Advertising”. (Sections 6-36, 6-37 and 6-38) (The revised Sign Ordinance). Trustee O’Hara seconded. All “Aye;” None opposed. Motion carried by voice vote.
Trustee Belt states ORDINANCE PASSES
NEW BUSINESS: None.
PUBLIC WORKS –CHAIRMAN TRUSTEE JIM ALSBURY.
ENGINEER’S REPORT:
1. Civil Engineer Sheri Kosmos of C.E.S. reported the following:
• Cherry Valley North Streets Maintenance 2021 Improvements – Received four bids for this project. Recommended Schroeder Asphalt Services, Inc. as the lowest responsive bid at $108,927.63. Completion date is set for June 15, 2021.
• East Village Water Main Loop – Evaluating two possible routes and cost impacts. Awaiting granting of easements from property owners prior to scheduling field work.
• Village Hall Parking Lot – Plans and specifications approved by IDOT. Will request soonest bid date from IDOT after approval. Estimated approval is March/April. Projecting a May/June construction start. Construction Engineering Agreement submitted for approval.
• C.E.S. is providing support to Public Works as requested by the Village President for carious tasks during transition including IEPA MS4 inspection, annual report, support during water main break and water system atlas updating.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Alsbury moved to send to the Village Board to award the bid for the Cherry Valley North Street Maintenance 2021 Improvements to Schroeder Asphalt Services, Inc. Huntley, Illinois, as the lowest responsive bidder, in the amount of $108,927.63. This is from line item 5390 Capital Improvements, from the village’s FY2021-2022 Budget. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
2. Trustee Alsbury moved to send to the Village Board for approval of a one-year renewal of the Intergovernmental Agreement (IGA) between the Village of Cherry Valley and the City of Rockford regarding Annual City-Wide Pavement Marking (Paint) beginning March 31, 2021 to March 30, 2022. Trustee Schroeder seconded. All “Aye;” None opposed. Motion carried by voice vote.
DIRECTOR’S REPORT – Report given by Village President Jim Claeyssen:
• New Public Works hire Chris Chuchna will start on March 1, 2021.
• Salt deliveries are behind due to poor weather conditions. Our supplier assures us we will be receiving a delivery this week.
• Due to extremely low temperatures Public Works has been using a 50/50 mix of salt and sand on the roads.
• MS4 inspection will be March 25th with the IEPA. Sheri Kosmos C.E.S will be assisting Public Works Supervisor Steve Strasser with the inspection and reporting.
• Rock River Reclamation Water District (RRWRD) is moving a manhole that is in the center of Madigan Creek just east of Valley Woods Drive. C.E.S. is reviewing the documents from RRWRD. There is no cost to the Village for this project.
• Public Works accidently backed over the Village’s mailbox while pushing back snow. A temporary mailbox has been placed until a new one can be installed.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT: There will be free ice skating for the first 100 participants at Doty Park in Belvidere this Saturday February 27, 2021 from 6:15 – 8:30 PM sponsored by the Cherry Valley Men’s Club and the Cherry Valley Recreation Board.
Trustee Alsbury states PUBLIC WORKS PASSES
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHIEF’S REPORT:
Update from Chief Bethge:
• Mall shooting update to come later this week.
• 1 officer is finally back after being off for surgery.
• We have 1 potential candidate slot reserved at the Police Academy in May for Cherry Valley.
• Evidence audit is in progress.
Trustee Fustin states PUBLIC SAFETY PASSES
FINANCE – CHAIRMAN TRUSTEE JEFF O’HARA.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
CHAIRMAN’S REPORT: None.
ADMINISTRATION REPORT: None.
PLANNING AND DEVELOPMENT – CHAIRMAN DAVID SCHROEDER
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Schroeder moved to send to the Village Board for approval of a contract with Melrose Pyrotechnics for the 4th of July Fireworks Show for 2021 at a cost of $11,500.00 from line item 5360 Administration. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
2. Trustee Schroeder moved to send to the Village Board for approval of a one-year extension of the Melrose Pyrotechnics Fireworks Contract until July 4, 2022 at a cost of $23,000 from line item 5360 Administration. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
Trustee Schroeder states PLANNING AND DEVELOPMENT PASSES
PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Hollembeak moved to approve advertising for the position of Public Works Director for the Village of Cherry Valley. Trustee O’Hara seconded. A roll call vote was taken:
Jim Alsbury Aye Sally Hollembeak Aye
Nancy Belt Aye Jeff O’hara Aye
Jeff Fustin Aye David Schroeder Aye
Jim Claeyssen Aye
Motion carried 7-0.
Trustee Hollembeak states PERSONNEL PASSES
EXECUTIVE SESSION:
Trustee Hollembeak made a motion to go into Execution Session for the following:
EXECUTIVE SESSION:
(5 ILCS 120/2)(C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
(5 ILCS 120/2)(C)(2) (Collective negotiating) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
Trustee Belt seconded the motion. A roll call vote was taken:
Jim Alsbury Aye Sally Hollembeak Aye
Nancy Belt Aye Jeff O’hara Aye
Jeff Fustin Aye David Schroeder Aye
Jim Claeyssen Aye
Motion carried 7-0.
Sergeant Pearse and Deputy Clerk Heather Riley were excused from the Executive Session at this time. Attorney Sosnowski and Attorney Stevens will be recording the meeting at this time.
The Committee of the Whole was in Executive Session from 7:30 PM to 8:26 PM.
RECONVENE TO OPEN SESSION:
President Claeyssen reconvened the Committee of the Whole Meeting to Open Session at 8:26 PM. A roll call vote was taken:
Jim Alsbury Present Sally Hollembeak Present
Nancy Belt Present Jeff O’hara Present
Jeff Fustin Present David Schroeder Present
Jim Claeyssen Present
Motion carried 7-0.
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 8:27 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2021/COW%20MINUTES%2002-22-2021.pdf
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