Village of Cherry Valley Committee of the Whole met March 8.
Here is the minutes provided by the committee:
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Village Clerk Kathy Trimble:
Jim Alsbury Present Sally Hollembeak Present
Jeff O’hara Present Nancy Belt Present
Jeff Fustin Present David Schroeder Absent
Jim Claeyssen Present
Also present: Attorney Jim Stevens, Sergeant Jesse Pearse, Attorney Roxanne Sosnowski, Treasurer Maureen Gumowski, Civil Engineer Sheri Kosmos and Village Clerk Kathy Trimble.
Adopt The Agenda:
President Claeyssen asked for a Change in the Order of Business, moving the Planning and Development Report as the first Order of Business under Trustee Reports since we have a presentation on the Solar Farm. Trustee Belt moved to adopt the agenda with this change. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
Approve The Committee Of The Whole Minutes – February 22, 2021 Trustee Fustin moved to approve the February 22, 2021 Committee of the Whole Meeting Minutes. Trustee O’Hara seconded. All “Aye;” None opposed. Motion carried by voice vote.
Public Comment: No one has signed up for Public Comment.
Planning And Development – President Claeyssen For Chairman David Schroeder
Unfinished Business: None.
New Business:
1. A presentation of The Cherry Valley Solar Project, LLC was presented by the development manager Emily Skill who is with Enel Green Power along with Attorney Jim Rodriguez. Copies of the Power Point Presentation will be included with the minutes.
President Claeyssen stated Planning And Development Passes
Ordinance –Chairman Trustee Nancy Belt.
Unfinished Business: None.
New Business:
1. Trustee Belt moved to send to the Village Board for a first reading of “An Ordinance Annexing Certain Territory in Boone County commonly known as part of pin: 05-31-400- 019 to The Village of Cherry Valley, Illinois” (Solar Farm). Trustee O’Hara seconded. All “Aye;” None opposed. Motion carried by voice vote.
2. Trustee Belt moved to send to the Village Board for a first reading of “An Ordinance Authorizing the Execution of an Annexation and Development Agreement for The Village of Cherry Valley, Illinois part of pins: 07-06-103-003, 05-31-300-027 And 05-31-400-019”. (Solar Farm). Trustee O’Hara seconded. All “Aye;” None opposed. Motion carried by voice vote.
3. Trustee Belt moved to send to the Village Board for a first reading of “An Ordinance Granting a Zoning Map Amendment from Section 82-235 CG– Commercial General District to Section 82-181(C)(14) AG – Agricultural District with a Special Use Permit for a Solar Farm for the Property known as part of the pins: 05-31-300-027 And 07-06-103-003” (Solar Farm). Trustee O’Hara seconded. All “Aye;” None opposed. Motion carried by voice vote.
4. Trustee Belt moved to send to the Village Board for a first reading of “An Ordinance Approving AG – Agricultural District with a Special Use Permit for a Solar Farm Zoning Under Section 82-181(C)(14) for the Annexed Property Located in Boone County, Illinois” (part of pin: 05-31-400-019) (Solar Farm). Trustee O’Hara seconded. All “Aye;” None opposed. Motion carried by voice vote.
5. Trustee Belt moved to send to the Village Board for a first reading of “An Ordinance Granting a Variance Under Section 82-55 To Section 82-7(E)(5)(B) Of the Code of Ordinances for The Village of Cherry Valley, Illinois to allow a Seven foot (7’) high fence on the perimeter of the Property commonly known as part of pins: 07-06-103-003, 05-31-300-027 and 05-31-400-019” (Solar Farm). Trustee O’Hara seconded. All “Aye;” None opposed. Motion carried by voice vote.
Trustee Belt states Ordinance Passes
Public Works –Chairman Trustee Jim Alsbury.
Engineer’s Report:
1. Civil Engineer Sheri Kosmos of C.E.S. reported the following:
• Cherry Valley North Streets Maintenance 2021 Improvements – documents have been sent to Schroeder Asphalt for completion. Completion date of project is set for June 15, 2021.
• East Village Water Main Loop – No Update from last month.
• Village Hall Parking Lot – Bid opening is scheduled for March 18, 2021. Projecting a May/June construction start with a completion date required by July 2, 2021. • C.E.S. is providing support to Public Works as requested by the Village President for various tasks during transition including IEPA MS4 inspection, annual report, support during water main break and water system atlas updating.
• Bell School Road Repairs/Sidewalk Improvements – Newburg Village/Valley Woods/ Hoffman/Doc’s Pond Repairs Project has been completed. Contractor will return in the Spring to review restoration with the Village and re-seed if needed. The report will be placed on file with the minutes.
Unfinished Business: None.
New Business:
1. Trustee Alsbury moved to send to the Village Board for approval of the MS4 (Stormwater) Annual Facility Inspection Report. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
2. Trustee Alsbury moved to send to the Village Board for approval of C.E.S. INC. to update and develop the Storm Water Management Plan and items that are required to be compliant with the Illinois Environmental Protection Agency at a cost of $4,375.00 from line item 5170 Water. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
3. Trustee Alsbury moved to send to the Village Board for approval of the purchase of two (2) Dell OptiPlex All in One Computers and Microsoft Office Professional Plus, to replace the sign shop computer and the computer used for meter reading, from CDW-G at a total cost of $3,279.82 from line item 5375 Capital Improvements. Village President seconded. All “Aye;” None opposed. Motion carried by voice vote.
Director’s Report – Report given by Village President Jim Claeyssen:
• 425 tons of salt has been received; remaining 25 tons should be delivered this week.
• Patching of potholes has begun.
• 2 hydrants have been repaired, 1 from an auto accident and 1 from snow removal. We will be filing a claim with the insurance carrier related to the auto accident.
• PW Employees have been trained on the VGB Water Meter Reader and a video was taken to document the training for future employees.
The report will be placed on file with the minutes.
Chairman’s Report: No Report.
Ex-Officio’s Recreation Board Report:
1. President Claeyssen moved that the Committee of the Whole approve President Jim E. Claeyssen to sign the performance contract with Prime Time Live for the village’s Annual Street Dance to be held on July 24, 2021. Cost is $950.00 from line item 5260 Buildings & Grounds; this will be from the FY2021 -2022 Village Budget. Trustee Fustin seconded. A roll call vote was taken:
Jim Alsbury Aye Sally Hollembeak Aye
Nancy Belt Aye Jeff O’hara Aye
Jeff Fustin Aye Jim Claeyssen Aye
Motion carried 6-0.
2. President Claeyssen moved to approve $1,000.00 for the Easter Parade to be held on April 3, 2021 from line item 5260 Building & Grounds. Trustee Belt seconded. A roll call vote was taken:
Jim Alsbury Aye Sally Hollembeak Aye
Nancy Belt Aye Jeff O’hara Aye
Jeff Fustin Aye Jim Claeyssen Aye
Motion carried 6-0.
Trustee Hollembeak wanted to remind the Committee that she still would like to keep the siren and the naming of Village Hall on the forefront.
Trustee Alsbury states PUBLIC WORKS PASSES
Public Safety – Chairman Trustee Jeff Fustin.
Unfinished Business: None.
New Business: None.
Chief’s Report:
Update from Sergeant Jesse Pearse for Chief Bethge:
• 1 officer is in the shadow phase of training and 1 officer has been moved to the 10 AM to 10PM shift for training.
• 1 officer returned to active duty; another officer is returning March 20, 2021.
• We have 1 background check in the works for a potential candidate for the Police Academy in May and a background check is in the works for 1 potential candidate that would be a lateral hire.
• We have 2 background checks in the works for 2 potential part-time hires.
• Tactical Handgun training is in process.
Trustee Fustin states Public Safety Passes
Finance – Chairman Trustee Jeff O’hara.
Unfinished Business: None.
New Business:
1. Work Calendar for March:
1. Review Current Year Budget & Transfers –
Meetings have been set to meet with each Department.
2. Review Budget Line Items and Determine Final Recommendations.
To be discussed at the 3/16/2021 Board Meeting.
3. Review Employee Wages.
Special Meeting possibly on 3/30/21.
4. Set Date for Public Budget Hearing, Finalize Budget for Public Budget Hearing Release (10 Business Days Prior To Hearing).
5. Submit Tentative Budgets to Village Trustees –
This will be done by March 30,2021.
6. Determine Final Wages. TBD.
Chairman’s Report: None.
Administration Report: Report will be placed on file with the minutes.
Personnel Compensation & Benefits – Chairman Trustee Sally Hollembeak.
Unfinished Business: None.
New Business:
1. Monthly Health Insurance Update by Treasurer Maureen Gumowski.
Trustee Hollembeak states Personnel Passes
Executive Session:
Trustee Hollembeak made a motion to go into Execution Session for the following:
Executive Session:
(5 ILSC 120/2) (C)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
(5 ILCS 120/2) (C)(2) (Collective negotiating) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
Trustee Belt seconded the motion. A roll call vote was taken:
Jim Alsbury Aye Sally Hollembeak Aye
Nancy Belt Aye Jeff O’hara Aye
Jeff Fustin Aye Jim Claeyssen Aye
Motion carried 6-0.
Sergeant Pearse and Treasurer Maureen Gumowski were excused from the Executive Session at this time.
Village Clerk Kathy Trimble was excused for the Collective Negotiating portion of the Executive Session. Attorney Sosnowski and Attorney Stevens will be recording the meeting at this time.
The Committee of the Whole was in Executive Session from 8:15 PM to 9:27 PM.
Reconvene To Open Session:
President Claeyssen reconvened the Committee of the Whole Meeting to Open Session at 9:27 PM. A roll call vote was taken:
Jim Alsbury Present Sally Hollembeak Present
Nancy Belt Present Jeff O’hara Present
Jeff Fustin Present David Schroeder Absent
Jim Claeyssen Present
Motion carried 7-0.
Adjournment: Trustee Hollembeak moved that the meeting be adjourned at 9:28 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2021/COW%20MINUTES%2003-08-2021.pdf
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