Illinois State Toll Highway Authority Finance, Administration & Operations Committee met Nov. 18.
Here are the minutes provided by the committee:
Call to Order / Roll Call
Committee Chair McConnaughay called the meeting to order at approximately 9:48 a.m. She then asked the Board Secretary to call the roll, those Directors present and absent being as follows:
| Committee Members Present: |
| Committee Chair Karen McConnaughay |
| Director Alice Gallagher |
| Director Scott Paddock |
| Director Gary Perinar |
| Other Directors Present: |
| Director James Connolly |
| Director Jacqueline Gomez |
| Chairman Willard S. Evans, Jr. |
| Director Stephen Davis |
| Committee Members Not Present |
| Director James Sweeney |
Public Comment
Committee Chair McConnaughay opened the floor for public comment. Tracey Bailey, President and CEO of BSquared Consulting Group, LLC, Schaumburg, IL, addressed the committee regarding concerns about her firm being removed from Contract 19-0097R.
Committee Chair’s Items
Committee Chair McConnaughay entertained a motion to approve Committee Chair’s Item 1, the Minutes of the regular FAO Committee meeting held on October 21, 2021, as presented. Director Perinar made a motion to approve the Minutes, seconded by Director Gallagher. Chair McConnaughay asked that the roll be called on the motion, the vote of yeas and nays being as follows:
Yeas: Director Perinar, Director Gallagher, Director Paddock, Committee Chair McConnaughay (4)
Nays: (0)
The motion PASSED.
Having no further items, Committee Chair McConnaughay called on Executive Director José Alvarez.
Executive Director’s Items
Executive Director Alvarez introduced Patti Pearn, Controller, to present to the Committee the 2020 Annual Comprehensive Financial Report. See attached presentation.
Executive Director Alvarez next introduced Cathy Williams, Chief Financial Officer, to present the Third Quarter Financial Review (Preliminary and Unaudited). See attached presentation.
Executive Director Alvarez then stated that the meeting agenda contains 14 items for the Committee’s consideration.
Items for Consideration
Finance
Executive Director Alvarez called on Cathy Williams, Chief Financial Officer, to present the following Finance items:
Item 1: Authorization of payment to the Illinois Auditor General Audit Expense Fund for the 2020 Financial and Compliance Audit.
Item 2: Extend authorization to refund the Series 2013A and 2014B bonds.
Upon conclusion of the presentation of items, Committee Chair McConnaughay entertained a motion to approve placement of Finance Item 1 on the November Board of Directors meeting agenda with the Committee’s recommendation for approval by the Board. Director Perinar made a motion to approve this item, seconded by Director Gallagher. Chair McConnaughay asked that the roll be called on the motion, the vote of yeas and nays being as follows:
Yeas: Director Perinar, Director Gallagher, Director Paddock, Committee Chair McConnaughay (4)
Nays: (0)
The motion PASSED.
Committee Chair McConnaughay entertained a motion to approve placement of Finance Item 2 on the November Board of Directors meeting agenda with the Committee’s recommendation for approval by the Board. Director Perinar made a motion to approve this item, seconded by Director Gallagher. Chair McConnaughay asked that the roll be called on the motion, the vote of yeas and nays being as follows:
Yeas: Director Perinar, Director Gallagher, Director Paddock, Committee Chair McConnaughay (4)
Nays: (0)
The motion PASSED.
Information Technology
Executive Director Alvarez called on Dave Cibulskis, Deputy Chief of Information Technology, to present the following items:
Item 1: Award of Contract 21-0158 to CDW Government LLC for the purchase of NetApp Maintenance and Support for Hardware and Software in an amount not to exceed $749,804.02 (Cooperative Purchase).
Item 2: Award of Contract 20-0208 with Great Arc Technologies, Inc. for the purchase of Infrastructure Management System Services in an amount not to exceed $1,200,000.00 (Tollway Sole Source).
Item 3: Award of Contract 21-0095 with Dynamic Interactive Business System Inc. and Alert IT Solutions, Inc. for the purchase of Tripwire Software Licenses, Support, Maintenance and Services in an aggregate amount not to exceed $398,413.00 for an initial two-year term and a possible one-year renewal term in an aggregate amount not to exceed $234,252.00 (Tollway Invitation for Bid).
Item 4: Renewal of Contract 14-0087 with Sentinel Technologies, Inc. for the purchase of EMC Equipment, Maintenance, Support, and Services in an amount not to exceed $4,200,000.00 (Tollway Invitation for Bid).
Item 5: Amendment to Contract 13-0218 with SDI Presence LLC for the purchase of Technology Professional Services in an amount not to exceed $1,000,000.00 (Tollway Request for Proposal).
Upon conclusion of the presentation of items, Committee Chair McConnaughay entertained a motion to consolidate for consideration and action Information Technology Items 1 thru 5. Director Perinar made a motion to consolidate these items, seconded by Director Gallagher. Chair McConnaughay asked that the roll be called on the motion, the vote of yeas and nays being as follows:
Yeas: Director Perinar, Director Gallagher, Director Paddock, Committee Chair McConnaughay (4)
Nays: (0)
The motion PASSED.
The motion to consolidate these items having carried, Committee Chair McConnaughay entertained a motion to approve placement of Information Technology Items 1 thru 5 on the November Board of Directors meeting agenda with the Committee’s recommendation for approval by the Board. Director Perinar made a motion to approve these items, seconded by Director Gallagher. Chair McConnaughay asked that the roll be called on the motion, the vote of yeas and nays being as follows:
Yeas: Director Perinar, Director Gallagher, Director Paddock, Committee Chair McConnaughay (4)
Nays: (0)
The motion PASSED.
Engineering
Executive Director Alvarez called on Manar Nashif, Acting Chief Engineering Officer, to present the following items:
Item 1: Award of Contract I-21-4739 to Metromex Contractors, Inc. for York Road Rehabilitation on the Elgin O’Hare Western Access (I-490) and IL Route 390 Interchange from Mile Post 3.2 (South Thorndale Avenue) to Mile Post 3.9 (South of Supreme Drive) at Mile Post 16.9 (IL Route 390) in the amount of $165,710.40.
Item 2: Award of Contract RR-21-4595 to Western Remac, Inc. for Overhead Sign Structure Repairs on the Jane Addams Memorial Tollway (I-90) from Mile Post 62.0 (Barrington Road) to Mile Post 75.8 (Higgins Road) in the amount of $1,192,238.60.
Item 3: Award of Contract I-21-4738 to Lorig Construction Company for Railroad Track Relocation, Retaining Wall Construction, Earthwork Excavation on the Elgin O’Hare Western Access Tollway (I-490), South of Grand Avenue to Irving Park Road (IL 19), Tri-State Tollway (1- 294) to Franklin Avenue, Mile Post 5.6 (Touhy Avenue IL 72) to Mile Post 5.75 (Old Higgins Road) in the amount of $107,409,756.98.
Item 4: Extra Work Order on RR-18-4445 to W.E. O'Neil Construction Company for M-8 Maintenance Facility and Site Improvements on the Reagan Memorial Tollway (I-88) at Mile Post 117.8 (Mettel Road) in the amount of $395,000.00, increasing the upper limit of compensation from $35,941,436.04 to $36,336,436.04.
Item 5: Change Order on RR-19-4503 to Curran Contracting Company for Eastbound Pavement and Structural Preservation and Rehabilitation on the Jane Addams Memorial Tollway (I-90) Mile Post 2.6 (Rockton Road) to Mile Post 18.3 (Kishwaukee River Bridge) in the amount of $259,237.26, increasing the upper limit of compensation from $4,302,542.20 to $4,561,779.46.
Item 6: Award of Contract 21-0176 to Compass Minerals America, Inc. for the purchase of Bulk Rock Salt in an amount not to exceed $4,539,820.80 (Order Against CMS Master Contract).
Upon conclusion of the presentation of items, Committee Chair McConnaughay entertained a motion to consolidate for consideration and action Engineering Items 1 thru 6. Director Perinar made a motion to consolidate these items, seconded by Director Gallagher. Chair McConnaughay asked that the roll be called on the motion, the vote of yeas and nays being as follows:
Yeas: Director Perinar, Director Gallagher, Director Paddock, Committee Chair McConnaughay (4)
Nays: (0)
The motion PASSED.
The motion to consolidate these items having carried, Committee Chair McConnaughay entertained a motion to approve placement of Engineering Items 1 thru 6 on the November Board of Directors meeting agenda with the Committee’s recommendation for approval by the Board. Director Perinar made a motion to approve these items, seconded by Director Gallagher. Chair McConnaughay asked that the roll be called on the motion, the vote of yeas and nays being as follows:
Yeas: Director Perinar, Director Gallagher, Director Paddock, Committee Chair McConnaughay (4)
Nays: (0)
The motion PASSED.
Legal
Executive Director Alvarez called on Kathleen R. Pasulka-Brown, General Counsel, to present the following item:
Item 1: Approval of a Third Addendum Intergovernmental Agreement with the University of Illinois at Urbana-Champaign.
Upon conclusion of the item presentation, Committee Chair McConnaughay entertained a motion to approve placement of Legal Item 1 on the November Board of Directors meeting agenda with the Committee’s recommendation for approval by the Board. Director Perinar made a motion to approve this item, seconded by Director Gallagher. Chair McConnaughay asked that the roll be called on the motion, the vote of yeas and nays being as follows:
Yeas: Director Perinar, Director Gallagher, Director Paddock, Committee Chair McConnaughay (4)
Nays: (0)
The motion PASSED.
Adjournment
There being no further Committee business, Committee Chair McConnaughay entertained a motion to adjourn. Director Perinar made a motion to adjourn, seconded by Director Gallagher. Chair McConnaughay asked that the roll be called on the motion, the vote of yeas and nays being as follows:
Yeas: Director Perinar, Director Gallagher, Director Paddock, Committee Chair McConnaughay (4)
Nays: (0)
The motion PASSED.
The Meeting was adjourned at approximately 10:35 a.m.
https://www.illinoistollway.com/about/board-information#MeetingMinutes
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