Village of Cherry Valley Board of Trustees met Feb. 1.
Here are the minutes provided by the board:
PRESIDENT DAVID SCHEROEDER CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:00 PM AND LED THE PLEDGE OF ALLEGIANCE.
A roll call was taken by Village Clerk Kathy Trimble:
Nancy Belt Present Mike Nevillle Present
Jeff Fustin Present Brandi Pearse Present
Sally Hollembeak Present
Also present: Attorney Roxanne Sosnowski, Attorney Jim Stevens, Village Administrator Jim Claeyssen, Police Chief Roy Bethge, Village Treasurer Maureen Gumowski and Village Clerk Kathy Trimble.
ADOPTION OF THE AGENDA:
Trustee Fustin moved to approve the agenda with one change; The Public Works Report will be moved and reported on before the Ordinance Report tonight. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
APPROVAL OF THE VILLAGE BOARD MINUTES:
Trustee Hollembeak moved to approve the January 18, 2022 Village Board Minutes. Trustee Neville seconded. All “Aye;” none opposed. Motion carried by voice vote. The January 18 Special Village Board Minutes will be presented at the February 22, 2022 Village Board Meeting for approval.
PUBLIC COMMENT:
Mr. Doug Weir from the Cherry Valley Library was present at the meeting tonight to represent the Library regarding the Pavilion Variance that was being voted on tonight.
TREASURER’S REPORT:
1. Treasurer Gumowski stated that revenues in the General Fund of $390,000 were greater than expenditures of $340,000 by $50,000. Expenditures were mainly Salary & Benefits ($239,000) and Custom Salting & Snow Removal ($14,000). Revenues of $73,000 were higher than expenditures of $49,000 in the Water Fund by $24,000. Expenditures were mainly Salary & Benefits ($19,000), and Layne Christiansen – work on Well #2 ($10,000). In the Capital Improvements Fund, revenues of $174,000 were greater than expenditures of $82,000 by $92,000. Expenditures were the Harrison Avenue West Bound Improvements ($34,000) and the Police Chief’s Vehicle ($47,000). Trustee Hollembeak moved to have the January 2022 Treasurer’s Report placed on file with the minutes. Trustee Belt seconded. All “Aye;” none opposed. Motion carried by voice vote.
PRESIDENT’S REPORT:
1. Trustee Hollembeak moved that the Village Board accept the resignation of David Schroeder as a village trustee for the Village of Cherry Valley effective January 19, 2022. Trustee Fustin seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
2. Trustee Hollembeak moved that the Village Board approve the appointment of Trustee Brandi Pearse to serve as EX-OFFICIO for the village’s Recreation Board. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
3. Trustee Fustin moved that the Village Board approve the appointment of Village President David Schroeder as the Budget Officer (Director). Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
ATTORNEY’S REPORT: ROXANNE SOSNOWSKI: No Report.
ENGINEER’S REPORT: SHERI KOSMOS, C.E.S.: No Report.
JEFF FUSTIN – PLANNING AND ZONING COMMISSION:
Trustee Fustin stated that there will not be a Planning and Zoning Commission Meeting in February.
BRANDI PEARSE – RECREATION BOARD:
Trustee Pearse stated that there will not be a Recreation Board Meeting in February. Skate Night will take place on February 19, 2022 from 7:15PM – 9:30PM in Doty Park, Belvidere, IL.
PUBLIC WORKS REPORT BY TRUSTEE MIKE NEVILLE:
President Schroeder stepped away from the council table at 7:05 PM due to a conflict of interest.
1. A discussion was had regarding the Downtown Infrastructure Improvement Project as it relates to the placement of electrical services underground by ComEd and the spreadsheet that showed the different cost breakdowns per usage. Mr. George Gaulrapp, ComEd External Affairs Manager was present to discuss the Rider Local Government Compliance (LGC) Program.
• Mr. George Gaulrapp discussed the breakdowns on the spreadsheet and the payback period as it relates to all ComEd Customers; it’s based on how much the project costs and how long the project lasts. Mr. Gaulrapp gave some examples of electricity used on a monthly basis for residential, small commercial and large commercial customers. He also stated that underground wires are more reliable than overhead wires since there is not an issue with wind or having someone strike a pole.
President Schroeder returned to the council table at 7:14 PM.
2. Trustee Neville moved that the Village Board approve of a Service Agreement with Infratek Engineering Investigations, LLC for 2022 Bridge Inspections at a cost of $9,750.00 from line Item 5095 Engineering. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
3. Trustee Neville moved that the Village Board authorize C.E.S. INC. to conduct a Plat of Survey for Phase II of the Armed Forces Memorial Park on South Mill Road at a cost not to exceed $3,000.00 from line item 5095 Buildings & Grounds. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
4. Trustee Neville moved that the Village Board approve a Design Engineering Agreement with C.E.S. INC. for the East Valley Water Main Project at a cost not to exceed $32,000.00 from line item 5095 Water. Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
5. Trustee Neville moved that the Village Board approval of an HVAC Service Agreement Renewal with Alpha Controls, Rockford Illinois, for 806 East State Street (Village Hall) to maintain and service the Village’s Boilers and Air Conditioning Equipment for a period of three years starting February 1, 2022 at a cost of $2,434.00 per year from line item 5170 Building and Grounds. Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
Trustee Neville stated that PUBLIC WORKS passes.
ORDINANCE REPORT BY TRUSTEE NANCY BELT:
1. Trustee Belt moved that the Village Board consider this the second and final reading of “AN ORDINANCE APPROVING A PLANNED UNIT DEVELOPMENT (PUD) AS A SPECIAL USE UNDER SECTION 82-54 OF THE CODE OF ORDINANCES FOR THE VILLAGE OF CHERRY VALLEY UNDER SECTION 82-83 FOR MILLBROOK TOWN HOMES F/K/A BELL VALLEY TOWNHOMES”. (PIN: 12-35-251-019). Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
2. Trustee Belt moved that the Village Board pass and approve Ordinance 2022-06; “AN ORDINANCE APPROVING a PLANNED UNIT DEVELOPMENT (PUD) AS A SPECIAL USE UNDER SECTION 82-54 OF THE CODE OF ORDINANCES FOR THE VILLAGE OF CHERRY VALLEY UNDER SECTION 82-83 FOR MILLBROOK TOWN HOMES F/K/A BELL VALLEY TOWNHOMES”. (PIN: 12-35-251-019). Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
3. Trustee Belt moved that the Village Board waive the rules and consider this the second and final reading of “AN ORDINANCE GRANTING A TEXT AMENDMENT TO THE CODE OF ORDINANCES FOR THE VILLAGE OF CHERRY VALLEY, ILLINOIS SECTION 82- 261(b) LIBRARY”. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
4. Trustee Belt moved that the Village Board pass and approve ORDINANCE 2022-07; “AN ORDINANCE GRANTING A TEXT AMENDMENT TO THE CODE OF ORDINANCES FOR THE VILLAGE OF CHERRY VALLEY, ILLINOIS SECTION 82-261(b) LIBRARY”. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
5. Trustee Belt moved that the Village Board waive the rules and consider this the second and final reading of “AN ORDINANCE GRANTING A VARIANCE UNDER SECTION 82-55 OF THE CODE OF ORDINANCES TO SECTION 82-261 TO ALLOW FOR THE CONSTRUCTION OF A PAVILION UNDER THE CODE OF ORDINANCES FOR THE VILLAGE OF CHERRY VALLEY, ILLINOIS (LIBRARY)”. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
6. Trustee Belt moved that the Village Board pass and approve ORDINANCE 2022-08; “AN ORDINANCE GRANTING A VARIANCE UNDER SECTION 82-55 OF THE CODE OF ORDINANCES TO SECTION 82-261 TO ALLOW FOR THE CONSTRUCTION OF A PAVILION UNDER THE CODE OF ORDINANCES FOR THE VILLAGE OF CHERRY VALLEY, ILLINOIS (LIBRARY)”. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
7. Trustee Belt moved that the Village Board consider this the first reading of “AN ORDINANCE AMENDING THE CODE OF ORDINANCES FOR THE VILLAGE OF CHERRY VALLEY, ILLINOIS SECTION 42-56 VIDEO GAMING TERMINALS SUBSECTION (D) LICENSE FEES”. Trustee Hollembeak seconded. Village Administrator Jim Claeyssen mentioned that State law has changed and non-home rule municipalities can charge $250.00 per video gaming terminals. All “Aye;” none opposed. Motion carried by voice vote.
8. Trustee Belt moved that the Village Board consider this the first reading of “AN ORDINANCE COMPELLING COMMONWEALTH EDISON TO PROVIDE SERVICES, INSTALL, REMOVE, REPLACE, MODIFY, OR MAINTAIN FACILITIES OWNED BY COMMONWEALTH EDISON IN CONJUNCTION WITH THE VILLAGE’S DOWNTOWNTOWN STREET AND ALLEY IMPROVEMENT PROJECT”. Trustee Neville seconded. Attorney Sosnowski stated there are some redline revisions to this at there are some revisions to this Ordinance:
a. 2nd paragraph – 1st page – Whereas, Commonwealth Edison Company provides electrical services to the Village and its citizens pursuant to tariffs that are subject to regulatory review and approval by the Illinois Commerce Commission; and
b. Section 3 – 2nd page – The costs of providing such services, or installing, removing, replacing, modifying, or maintaining facilities listed in Paragraph 2 above shall be recovered from Edison’s retail customers located within the boundaries of the Village under the terms of Rider LGC. Edison estimates that the cost for the utility relocation at approximately $260,000.00.
The Rider LGC will be an exhibit in the Ordinance.
All “Aye;” none opposed. Motion carried by voice vote.
Trustee Belt stated that ORDINANCE passes.
FINANCE REPORT BY TRUSTEE BRANDI PEARSE:
1. Trustee Pearse moved that the Village Board approve the purchase a new Laptop computer with Docking Station and Display for Village President David Schroeder from CDW-G, Chicago, Illinois at a cost of $1,466.30 from line item 5375 Capital Improvements. Trustee Fustin seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
2. Trustee Pearse that the Village Board approve Treasurer Maureen Gumowski to attend the 2022 GFOA Annual Conference in Austin, Texas from June 3, 2022 to June 8, 2022. Conference fees of $815.00 from line item 5195A from FY2021/2022 budget; Hotel Fees (conference rate) $245.00 per night, plus taxes and fees, Taxi service at $100.00, airfare of $250.00 and meal allowance not to exceed $50.00 per day from line item 5200A (from the FY2022/2023 budget). Total expenses for this conference not to exceed $3,230.00. Treasurer Gumowski will be applying for a scholarship to cover the cost of the conference. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
Trustee Pearse stated that FINANCE passes.
PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN:
1. Trustee Fustin moved that the Village Board approve sending Officers Mike Rach and Morgan Macias to Crash Investigation 1 Training from April 25 to May 6, 2022 at a cost of $1200.00 each from line item 5195P. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
2. Trustee Fustin moved that the Village Board approve the purchase an LTI 20 20 Tru Speed LR laser speed measuring instrument from Laser Tech at a cost of $1,995.00 from line item 5375P. This item is only available direct from the manufacturer and matches our existing device. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
3. Trustee Fustin moved that the Village Board approve the purchase and installation of an emergency lighting/siren package for the 2022 Chevrolet Silverado (Squad 6) from Federal Signal Safety and Security Systems, University Park, Illinois at a cost of $1,999.85 from line item 5375 Capital Improvements. Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye
Motion carried 5-0.
Trustee Fustin stated that PUBLIC SAFETY passes.
PLANNING AND DEVELOPMENT REPORT BY TRUSTEE DAVID SCHROEDER: No Report.
PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK: No Report.
EXECUTIVE SESSION:
RECONVENE TO OPEN SESSION:
BOARD COMMENTS: None.
ADJOURNMENT:
Trustee Hollembeak moved that the meeting be adjourned at 7:29 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/villiage-board/2022/BOARD%20MINUTES%2002-01-2022.pdf
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