Lake County Financial & Administrative Committee met March 3.
Here is the agenda provided by the committee:
1. Call to Order
2. Pledge of Allegiance
3. Roll Call of Members
4. Addenda to the Agenda
5. Public Comment (Items Not on the Agenda)
6. Chair's Remarks
7. Unfinished Business
8. New Business
CONSENT AGENDA (Items 8.1 - 8.7)
*REPORTS*
8.1 22-0347
Monthly Financial Report - January 2022.
*HEALTH & COMMUNITY SERVICES*
8.2 22-0234
Joint Resolution approving the Sixth Amendment to the Department of Housing & Urban Development (HUD) Program Year 2019 (PY 2019) Annual Action Plan (AAP).
∙ HUD requires the submission of an AAP and associated amendments to govern expenditure of federal housing and community development funding for each program year.
∙ Community Development Block Grant Coronavirus relief funds (CDBG-CV) and Emergency Solutions Grant Coronavirus relief funds (ESG-CV) reporting elements are included in the PY 2019 AAP regardless of the program year the activities are initiated.
∙ The sixth amendment to the PY 2019 AAP proposes the following changes:
o Reallocation of ESG-CV program administration funds for $100,000 to PADS Lake County - Emergency Shelter.
o Reallocation of ESG-CV funds for $100,000 from A Safe Place - Rapid Rehousing to A Safe Place - Emergency Shelter.
o Allocating unspent CDBG-CV funds for $60,000 to United Way 211 - Information and Referrals and for $20,000 to Community Development for 211 system administration.
8.3 22-0317
Joint resolution accepting the Illinois Department of Commerce and Economic Opportunity (DCEO) Trade Adjustment Assistance (TAA) grant; and approving an emergency appropriation in the amount of $32,907.24.
∙ The TAA federal program provides funding for reemployment services to displaced workers who have lost their jobs as a result of increased imports or shifts in production outside the United States.
∙ The grant award of $32,907.24 is used for expenses associated with
occupational training and transportation of the displaced workers and payment processing.
∙ The grant period is October 1, 2021 through September 30, 2022.
*PUBLIC WORKS, PLANNING & TRANSPORTATION*
8.4 22-0325
Joint Committee Action authorizing Modification Number Two for Agreement # 20021 with Donohue Associates, Inc. of Sheboygan, Wisconsin, to provide construction engineering services for the Des Plaines River Water Reclamation Facility (DPR WRF) Dewatering Improvements.
∙ Lake County Public Works operates the Des Plaines River Water Reclamation Facility (DPR WRF) in Buffalo Grove, Illinois.
∙ Design engineering for the Dewatering Improvements include polymer system replacement, gas monitoring, odor control, and alum feed modifications.
∙ This contract modification is required to provide construction engineering services for the Dewatering Improvements.
∙ Contract Modification Number Two increases the amount of Engineering Design Services contract by $46,940, from $231,875 to $278,815.
∙ In accordance with Article 8, Section 101 (1) of the Lake County Purchasing Ordinance it is hereby requested that the Purchasing Agent be authorized to enter into Contract Modification Number Two.
8.5 22-0336
Joint resolution authorizing a contract with Menoni and Mocogni, Inc., Highland Park, Illinois, for the purchase of sand, gravel, stone, and spoil removal services in an estimated amount of $272,150.
∙ The Purchasing Department prepared a shared-services bid to purchase materials including sand, gravel, stone, and spoil removal services for Lake County Public Works, Lake County Division of Transportation, the Village of Lincolnshire and the Village of Libertyville.
∙ The current contract expired on February 28, 2022.
∙ An invitation to bid was issued and extended to 15 qualified vendors, and sealed bids were received from two vendors, ranging from $272,150 to $304,057.
∙ Menoni and Mocogni, Inc., was determined to be the lowest responsive and responsible bidder who best meets the needs of the County in an estimated amount of $272,150, based upon unit pricing.
8.6 22-0242
Joint resolution authorizing emergency appropriations for Fiscal Year (FY) 2022 for the Lake County Division of Transportation (LCDOT) capital funds, for projects previously approved and for additional revenue that has been received for the previous fiscal year.
∙ These projects and revenue were not included in the FY 2022 budget because the funds were allocated or made available in previous fiscal years.
∙ Without this action, these projects and revenue will not have the budget authority required.
∙ Due to the nature of transportation project work occurring over multiple years, this is a routine annual appropriation request to carry forward previously appropriated funds into the current fiscal year.
*FINANCIAL & ADMINISTRATIVE*
8.7 22-0338
Resolution authorizing emergency appropriations for Fiscal Year (FY) 2022 in various funds for certain projects, items, and activities budgeted in the prior year and not completed.
∙ Since all unused appropriations lapse at the end of each fiscal year, it is necessary to “carry over” unspent budget authority from one fiscal year to the next under certain conditions as defined in the County's Budget Policies.
∙ These carryover requests include contracts which were unable to be completed in FY 2021 and uncompleted or ongoing projects that will not be complete until FY 2022.
∙ These items must be authorized through what is termed an “emergency appropriation” in order to transfer the budget authority that was previously granted in FY 2021 to FY 2022. The detailed accounts are included in the attachment.
REGULAR AGENDA
*LAW & JUDICIAL*
8.8 22-0128
Joint resolution authorizing the acceptance and execution of a Justice Assistance Grant (JAG) Violent Crime Reduction in Illinois Communities (VCRIC) grant awarded by the Illinois Criminal Justice Information Authority (ICJIA) to the Lake County State’s Attorney’s Office (LCSAO) to create a Domestic Violence Prevention Partnership (DVPP) with the North Suburban Legal Aid Clinic (NSLAC), including an emergency appropriation of $200,000 in federal funds.
∙ The LCSAO has applied for a Violent Crime Reduction in Illinois Communities grant through the ICJIA, with the NSLAC as a subgrantee.
∙ The grant term is for one year, with a period of April 1, 2022 through March 30, 2023.
∙ The LCSAO, who will act as lead agency, seeks to collaborate with the NSLAC as subgrantee, to reduce intimate partner violence by creating treatment opportunities for misdemeanor offenders and provide comprehensive services for victims.
∙ Program funding of $116,903 is allocated to the LCSAO and includes salary and benefits for a full-time DVPP Coordinator, training for staff and a laptop with accessories for the new position. The remaining $83,097 is allocated to the NSLAC for salary and benefits for a full-time Staff Attorney that has experience with domestic violence cases, marketing, and brochures to raise community awareness of this program. No match is required for this award.
∙ If funding for this program ends, and new funding is not secured, the program and the DVPP Coordinator position will be eliminated.
8.9 22-0358
Joint resolution temporarily suspending application fees charged to deputy sheriff applicants and correctional officer applicants.
∙ The Lake County Sheriff’s Office (LCSO), in conjunction with Lake County Merit Commission, Lake County Human Resources Department, Lake County Administration and the Lake County Finance and Administrative Services Department, collaborated on methodologies to increase applications for vacancies for deputy sheriff applicants and correctional officer applicants. A consensus was reached that suspending application fees may increase the number of applicants for sheriff deputy and correctional officer’s applicants.
∙ The current application fee to apply as a sheriff deputy through the Lake County Merit Commission is $25.00 per applicant while the application fee to apply as a correction officer is $20.00 per applicant. McHenry County charges $25.00 for deputy sheriff applicants and does not charge correctional officer applicants. Kane and DuPage County charges $30.00 for deputy sheriff applicants and correctional officer applicants.
∙ Total revenue received by deputy sheriff applicants and correctional officer applicants total $7,000.00 on average per year and this revenue is used to offset approximately 80 percent of the written test costs. The offset for this loss of revenue will be a reduction of $5,000 in the Highway Patrol personnel budget: 101-3002110-51110 for Grade One Deputies and a reduction of $2,000 in Adult Correctional: 101-3007010-51110 for Correctional Officer application fees.
∙ LCSO and Merit Commission are requesting to temporarily suspend application fees for deputy sheriff applicants and correctional officer applicants to not discourage interested individuals from applying for the balance of Fiscal Year 2022.
8.10 22-0360
Joint resolution accepting the Illinois Department of Human Services Redeploy Illinois Grant; and approving an emergency appropriation in the amount of $212,493.
∙ The Redeploy Illinois Grant will provide community-based intervention services for youth in Lake County.
∙ Services include mental health, substance abuse, and delinquency intervention for youth in in underserved areas of Lake County.
∙ Contracts will be established for in-home and community-based Functional Family Therapy (FFT), and trauma informed training for all therapist and Juvenile Probation Officers.
∙ The grant period is July 1, 2021 through June 30, 2022.
*HEALTH & COMMUNITY SERVICES*
8.11 22-0297
Joint resolution accepting the Illinois Department of Commerce and Economic Opportunity (DCEO) Workforce Innovation and Opportunity Act (WIOA) Comprehensive and Accessible Reemployment through Equitable Employment Recovery (CAREER) Dislocated Worker Grant and approving an emergency appropriation in the amount of $528,500.
∙ The WIOA CAREER Grant of $528,500 will fund employment and training services for dislocated workers that have been unemployed for an extended period of time.
∙ This grant will pay for training wages, tuition for occupational training and supportive services for 33 WIOA eligible dislocated workers.
∙ This grant will be used for a new position.
∙ The grant period is December 1, 2021 through August 19, 2023.
∙ If funding for this program ends, and new funding is not secured, the program and position will be eliminated.
*FINANCIAL & ADMINISTRATIVE*
Facilities and Construction Services
8.12 22-0327
Resolution authorizing an agreement with Warehouse Direct, Des Plaines, Illinois, for the purchase of a new industrial floor scrubber for Lake County Facilities and Construction and authorizing a line-item transfer in the amount of $40,542.
∙ There is a need to purchase a new industrial floor scrubber for the facilities maintenance division.
∙ Facilities identified a cooperative purchasing contract with Warehouse Direct, Des Plaines, Illinois, through National Cooperative Purchasing Alliance to procure the replacement equipment that was competitively solicited and awarded.
∙ Pursuant to Chapter 33.115 of the Lake County Purchasing Ordinance, Cooperative Joint Purchasing, Lake County may participate in a cooperative purchasing agreement for the procurement of goods with one or more public procurement units in accordance with an agreement entered between the participants.
∙ A line item transfer in the amount of $30,542 from Operational Supplies to Construction and Maintenance Equipment is necessary to fund this purchase.
∙ This resolution authorizes the cooperative purchasing contract with Warehouse Direct in the amount of $40,542.
8.13 22-0326
Resolution authorizing a real estate contract for the purchase of 20 North Martin Luther King Junior Avenue, Waukegan, Illinois in the amount of $205,000.
∙ The building owner at 20 N. Martin Luther King Jr. Avenue, Waukegan, Illinois contacted the County regarding the opportunity to purchase the building.
∙ There is an existing need to provide additional office space for the Coroner’s Office adjacent to the structure.
∙ Staff was provided direction by the Finance and Administrative Committee to negotiate a real estate contract with the owner.
∙ The funding will be reallocated within the FY2022 Capital Improvement budget and will be charged to 106-1103599-82010 (Capital Improvement Program - Long Term Capital Unallocated - Buildings and Structures).
∙ Staff has negotiated a real estate contract in the amount of $205,000 with the closing set on or before May 25, 2022.
Director’s Report - Facilities and Construction Services.
∙ Review of Job Order Contracting (JOC) projects exceeding $350,000.
Human Resources
8.15 22-0372
Committee action approving the reclassification of position number 27008, Tax Analyst (K7) and 27017, Accounting Specialist (S4) to Tax Specialist (K5) in the County Clerk’s office.
8.16 22-0375
Committee action approving the reclassification of position number 35038 from Assistant Attorney (K7) to Sr. Assistant Attorney (K8) in the Public Defender’s office.
8.17 22-0031
Director's Report - Human Resources.
Enterprise Information Technology
8.18 22-0030
Director's Report - Enterprise Information Technology.
Finance
8.19 22-0346
Finance Annual Update.
Attachments: Lake County Finance Annual Review 2.2022
8.20 22-0376
Discussion on Fiscal Year 2023 Finance and Budget Policies.
8.21 22-0032
Director’s Report - Finance.
County Administrator
8.22 22-0374
Resolution authorizing emergency appropriations totaling $40,590,433 of Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) as part of the American Rescue Plan Act (ARPA) to be distributed across ARPA categories in support of Lake County residents, communities, businesses, and County-wide operations and services related to COVID-19 Public Health Emergency recovery.
∙ The ARPA was signed into law on March 11, 2021. On May 19, 2021 the County received $67,646,879, half of the amount the County will receive in total from the US Treasury.
∙ The funds can be used for needs associated with public health, to counteract negative economic impacts, provide services to disproportionately impacted communities, for infrastructure, to provide premium pay, to replace lost revenue, and for administrative purposes during a period from March 3, 2021 to December 31, 2026.
∙ Project requests were provided to the County ARPA Staff Team and were reviewed, scored, and prioritized based on criteria that aligns with the US Treasury Guidance.
∙ County Administrator ARPA Phase I investment recommendations were reviewed on February 10, 2022 with the F&A Special Committee on COVID-19 Pandemic Recovery and Investment, with subsequent action on February 23 to bring the appropriation forward to the County Board.
∙ Authority to spend appropriated funds and execute any and all agreements with partners related to this allocation and distribution of Coronavirus State and Local Fiscal Recovery Funds is delegated to the County Administrator or their designee(s).
8.23 22-0377
Discussion on Options for Capital Funding for Facilities Projects.
8.24 22-0378
Resolution suspending Section 8.8 COVID-19 Vaccination and Testing Policy to the Employee Policies and Procedures Manual (Approved October 12, 2021).
∙ The County has made significant progress in reducing transmission of COVID-19 and increasing vaccination rates.
∙ Ongoing testing procedures impose costs on County resources that are not necessary in light of current pandemic conditions.
9. County Administrator's Report
10. Executive Session
11. Members Remarks
12. Adjournment
Next Meeting: March 31, 2022.
https://lakecounty.legistar.com/View.ashx?M=A&ID=926034&GUID=92553550-BD1D-4D80-84F8-C71BABDFC683
Alerts Sign-up