Cook County Board of Commissioners Technology and Innovation Committee met June 15.
Here is the agenda provided by the committee:
PUBLIC TESTIMONY
Authorization as a virtual public speaker shall only be granted to those individuals who have submitted in writing, their name, email address, phone number, subject matter, and organization (if any) to the Secretary 24 hours in advance of the meeting. Duly authorized virtual public speakers shall be sent a link to virtually attend the meeting and will be called upon to deliver testimony at a time specified in the meeting agenda. Authorized public speakers who are not present during the specified time for public testimony will forfeit their allotted time to speak at the meeting. Public testimony must not exceed three minutes; the Secretary will keep track of the time and advise when the time for public testimony has expired. After each speaker has completed their statement, they will be removed from the meeting. Once removed, you will still be able to follow the proceedings for that day at:
https://www.cookcountyil.gov/service/watch-live-board-proceedings or in a viewing area at 69 W. Washington Street, 22nd Floor Conference Room F, Chicago, IL. Persons authorized to provide public testimony shall not use vulgar, abusive, or otherwise inappropriate language when addressing the Board; failure to act appropriately; failure to speak to an item that is germane to the meeting, or failure to adhere to the time requirements may result in expulsion from the meeting and/or disqualify the person from providing future testimony. Written comments will not be read aloud at the meeting, but will be posted on the meeting page and made a part of the meeting record.
22-3844
COMMITTEE MINUTES
Approval of the minutes from the meeting of 04/25/2022
22-1112
Presented by: KIMBERLY M. FOXX, Cook County State's Attorney
PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Cook County State’s Attorney’s Office
Vendor: Aeon Nexus Corporation, Albany, New York
Request: Authorization for the Chief Procurement Officer to enter into and execute contract
Good(s) or Service(s): Consolidated Case Management System
Contract Value: $6,291,153.78
Contract period: 7/1/2022 - 6/30/2027 with five (5), one-year renewal options
Potential Fiscal Year Budget Impact: FY 2022 $992,400.00, FY 2023 $3,905,969.78, FY 2024 $569,328.00 FY 2025 $411,728.00, FY 2026 $411,728.00
Accounts: 11569.1250.21120.560227.00000.00000, P_23199
Contract Number(s): 1930-17655
Concurrence(s):
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MBE/WBE waiver.
The Chief Procurement Officer concurs.
The Chief Information Officer has reviewed this item and concurs with this recommendation
Summary:
A contract with Aeon Nexus Corporation is requested to develop and implement a new consolidated case management information system for the State’s Attorney’s Office that replaces our current case management systems. This new system will replace both our Juvenile Justice cases management system that is currently using the County’s mainframe and our Adult Criminal case management system that does not use the County’s mainframe. This contract will allow us to retire our use of the County’s mainframe.
This solution will be built by Aeon Nexus Corporation using Microsoft Dynamics in Microsoft’s GovCloud using a bespoke process to meet our office’s specific needs for handling the different styles of cases our office handles. Features of this solution will include specific case views for our Assistant State’s Attorney’s, Administrative professionals, including Victim Specialists, and Investigators. The solution will include necessary integration with SAO productivity software, which is primarily Microsoft Office, Outlook, and SharePoint. The solution will also include data integration with Chicago Police Department, Clerk of the Court, and Bureau of Technologies’ Enterprise Service Bus.
This contract is awarded through Request for Proposal (RFP) procedures in accordance with the Cook County Procurement Code. Aeon Nexus was selected based on established evaluation criteria.
Legislative History : 5/12/22 - Board of Commissioners - refer to the Technology and Innovation Comm
22-2917
Presented by: F. THOMAS LYNCH, Chief Information Officer, Bureau of Technology
PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Tyler Technologies, Inc., Moraine, Ohio
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Integrated Property Tax and Mass Appraisal System Implementation and Software
Original Contract Period: 9/30/2015 - 3/31/2023 with three (3), three (3) year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal 4/1/2023-3/31/2026
Total Current Contract Amount Authority: $30,066,181.00
Original Approval (Board or Procurement): Board, 9/9/2015, $29,951,735.00
Increase Requested: $8,417,920.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): 4/5/2018, $114,446.00
Previous Board Renewals: N/A
NOTICE AND AGENDA
Committee
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2023 $1,871,271.00, FY 202024 $1,971,271.00, FY 2025 $1,971,271.00, FY 2026 $2,604,107.00,
Accounts: 11569.1009.21120.560225.00000.00000
Contract Number(s): 1490-13787
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MBE/WBE waiver.
The Chief Procurement Officer concurs.
The Chief Information Officer has reviewed this item and concurs with this recommendation
Summary: This renewal is the first of three optional 3-year renewal periods. The County will take advantage of several negotiated concessions including additional resources across various areas of the project, updated Deliverables Payment Schedule including Hold Backs. Three (3) years of Assessment Connect and Open Connect cloud-based services at no additional cost. Scope items that were originally contested by Tyler, have been included in the solution at no additional costs. Lastly, a 5-year freeze on Software Support and Maintenance payment increases. This contract is a collaboration between the Assessor, Clerk, Treasurer offices with the Bureau of Technology to leverage a commercial off-the-shelf (COTS) centralized property tax solution. The strategy to reduce the number of applications and vendors to leverage COTS solutions are aligned with the enterprise shared services strategy.
The original contract was awarded through Request for Proposal (RFP) procedures in accordance with the Cook County Procurement Code. Tyler Technologies was selected based on established evaluation criteria.
Legislative History : 5/12/22 - Board of Commissioners - refer to the Technology and Innovation Comm
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