Village of Cherry Valley Committee of the Whole met May 9.
Here are the minutes provided by the committee:
Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
Nancy Belt Present Sally
Hollembeak Present
Jeff Fustin Present
Brandi Pearse Present
Mike Neville Present
David Schroeder Present
Carl Wedig Present
Also present: Attorney Roxanne Sosnowski, Police Chief Roy Bethge, Sergeant Jesse Pearse, Village Administrator Jim E. Claeyssen, Village Engineer Sheri Kosmos, Public Works Supervisor Steve Strasser and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
Trustee Neville moved to adopt the agenda with one change, Deputy Clerk Heather Riley will be recording the meeting minutes in place of Village Clerk Kathy Trimble. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES:
Trustee Belt moved to approve the April 25, 2022 Meeting Minutes. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: Mr. Jayson Shull, property owner of 3351 South Mill Road, provided the committee members with preliminary drawings regarding a proposed townhomes project for the committee to review.
ORDINANCE –Chairman Trustee Nancy Belt.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
PUBLIC WORKS –Chairman Trustee Mike Neville.
ENGINEER’S REPORT:
1. Village Engineer Sheri Kosmos gave an update on the following items:
• Harrison Avenue Eastbound Lane Repairs – Completion by June 18th.
• Genoa Sidewalk Improvements – Contracts sent to the N-Track Group.
• Vandiver Culvert Repair – Project to start May 12th.
• South Mill Road Storm Sewer Project – Contracts sent to Northern Illinois Services.
• Regional Detention Improvements – SWCD reviewing.
• Well 7 – Well House – Another Site visit scheduled for May 10th.
• Well 7 – Drill Only – Waiting on Layne Proposal.
• East Village Water Loop – IEPA paperwork submitted.
• Village Parking Lot Projects (North Walnut Street Lot, Lot behind Post Office)
The full Engineering Report will be filed with these minutes.
UNFINISHED BUSINESS:
1. Project updates on the village’s Water System –
Public Works Supervisor Steve Strasser provided the committee with a document titled “Downhole Video Survey Report”. The Layne Christensen Company reported that there is a total collapse of the borehole in Well #1 around 550’. Steve Strasser stated that it would cost approximately an additional $4,000.00 to bore through the debris. The Layne Christensen Company suggested that since they have a rig on site they believe it would be beneficial to the village to try to clear this obstruction now before moving forward with the remaining work on Well #1. After some discussion the consensus of the committee is to have the Layne Christensen Company proceed with clearing the borehole now to get Well #1 back online as soon as possible.
Public Works Supervisor Steve Strasser provided the committee with a document titled “Well No. 1 – Install and Testing”. This is the cost proposal to reinstall the pumping assembly back into the hole, which includes the cost to remove the blockage at 550’ in Well #1 and perform all necessary associated testing. Trustee Neville asked for a consensus to move forward with this project on Well #1 and put this item on the Village Board Agenda on Tuesday May 17, 2022 to waive the rules regarding bidding and to have the Layne Christensen Company complete this project. Consensus was given by all Trustees.
The full report(s) will be filed with these minutes.
2. General Public Works Updates from Public Works Supervisor Steve Strasser – Report placed on file with permanent record.
NEW BUSINESS:
1. Trustee Neville moved to send to the Village Board approval of a 3-year renewal agreement with Alpha Controls & Services, Rockford Illinois for the village’s Air Handling Units and Pumps at Village Hall, 806 East State Street, Cherry Valley, Illinois at a cost of $1,289.00 from line item 5170 Buildings & Grounds. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
DIRECTOR’S REPORT – No Report.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT:
1. Trustee Pearse moved that the Committee of the Whole approve $300.00 for the 2022 Citizen of the Year Event from line item 5260 Buildings & Grounds. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye
Sally Hollembeak Aye
Jeff Fustin Aye
Brandi Pearse Aye
Mike Neville Aye
Carl Wedig Aye
David Schroeder Aye
Motion carried 7-0
2. Trustee Pearse moved that the Committee of the Whole send to the Village Board approval of up to $2,000.00 for the village’s Annual Street Dance to be held on July 16, 2022 from line item 5260 Buildings & Grounds. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
Trustee Pearse informed the Committee that the Cherry Valley Fun Run/Walk will be held on May 21, 2022 at Baumann Park and all are welcome to participate.
Trustee Pearse stated that this years Citizen of the Year will be Rich Riha; the meeting that he will be recognized at is still to be determined.
PUBLIC SAFETY – Chairman Trustee Jeff Fustin.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Fustin moved to send to the Village Board a request for Sergeant Jesse Pearse to attend the Illinois Emergency Management Agency Public Information Basics Course in Springfield, Illinois from July 19-21, 2022 at no training cost; lodging and meal allowance not to exceed $400.00 from line item 5200P. Trustee Hollembeak seconded. 6 “AYE;” 1 “Abstain;” (Trustee Pearse) None opposed. Motion carried by voice vote.
2. Sgt. Pearse gave a presentation about Ring and the partnership with Neighbors, an online neighborhood watch type of program. Consensus from the committee was to have Sgt. Pearse move forward with this item and to initiate the program.
3. Trustee Fustin moved to send to the Village Board approval of “A RESOLUTION OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS APPROVING AXON ENTERPRISE, INC. TASER 7 AGREEMENT AND QUOTE”. This was a budgeted item. Trustee Neville seconded. All “AYE;” None opposed. Motion carried by voice vote.
CHIEF’S REPORT:
• Chief Bethge asked if he could get consensus from the committee to make a conditional offer of employment to a potential new patrol officer after discovering an opportunity for Cherry Valley to obtain an open spot at the Police Academy that the Chief was originally told would not be available. Consensus was given by the committee to move this employment offer forward to the Village Board Meeting on May 17, 2022 for approval.
FINANCE – Chairman Trustee Brandi Pearse.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHAIRMAN’S REPORT: No Report.
1. ADMINISTRATION REPORT: April 2022 Administrative Report - Report placed on file with permanent record.
PLANNING AND DEVELOPMENT – Chairman Trustee Carl Wedig
UNFINISHED BUSINESS:
NEW BUSINESS:
1. Village Administrator Claeyssen stated that the Village has received new updated statistical data and demographics from Retail Strategies that will be uploaded onto the Village’s website in the next few days.
PERSONNEL COMPENSATION & BENEFITS – Chairman Trustee Sally Hollembeak.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Monthly Health Insurance Deductible vs. Budget Report for April 2022 – Any questions please see Village Treasurer Maureen Gumowski.
2. After review of the updates needed to the village’s Personnel Policies Manual, Trustee Hollembeak moved to send to the May 17, 2022 Village Board Meeting a Resolution to approve these updates to the village’s Personnel Policies Manual. Trustee Fustin seconded. All “AYE;” None opposed. Motion carried by voice vote.
EXECUTIVE SESSION:
RECONVENE TO OPEN SESSION:
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 7:35 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2022/COW%20MINUTES%2005-09-2022.pdf
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