Village of Cherry Valley Committee of the Whole met May 23.
Here are the minutes provided by the committee:
Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
Nancy Belt Present
Sally Hollembeak Present
Jeff Fustin Present
Brandi Pearse Present
Mike Neville Present
David Schroeder Present
Carl Wedig Present
Also present: Attorney Roxanne Sosnowski, Sergeant Jesse Pearse, Village Administrator Jim E. Claeyssen, Village Engineer Sheri Kosmos, Public Works Supervisor Steve Strasser and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
Trustee Hollembeak moved to adopt the agenda. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES:
Trustee Hollembeak moved to approve the May 9, 2022 Meeting Minutes. Trustee Neville seconded. All “AYE;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: None.
ORDINANCE –Chairman Trustee Nancy Belt.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
PUBLIC WORKS –Chairman Trustee Mike Neville.
ENGINEER’S REPORT:
1. Village Engineer Sheri Kosmos gave an update on the following items:
• Harrison Avenue Eastbound Lane Repairs – Completion by June 18th.
• Genoa Sidewalk Improvements – Contracts complete, signed by village today.
• Vandiver Culvert Repair – Completion by June 11th.
• South Mill Road Storm Sewer Project – Contracts complete and signed today, need schedule from Northern Illinois Service.
• Regional Detention Improvements – SWCD reviewing. Anticipate May bid opening. Late Summer Project when area is drier.
• Well 7 – Well House – CES and Public Works to research and select equipment for treatment. Basing selection on Well 5 water quality.
• Well 7 – Drill Only – Waiting on Layne Proposal.
• East Village Water Loop – IEPA paperwork submitted.
• Village Parking Lot Projects (North Walnut Street Lot, Lot behind Post Office). CES to prepare proposal and submit to Village for 6/13 meeting.
The full Engineering Report will be filed with these minutes.
UNFINISHED BUSINESS:
1. Project updates on the village’s Water System – Village Administrator Jim Claeyssen stated that there is a progress report included in the packet that will be placed on file with the permanent record. Supervisor Steve Strasser stated that Stenstrom Construction reached out to him to inform him that they will be installing our fire hydrants along Cherryvale N. Blvd later this week weather permitting.
2. General Public Works Updates from Public Works Supervisor Steve Strasser – Public Works Supervisor Strasser stated that our crews are busy with their typical Spring tasks such as installing Xylemat in all our playgrounds, weed control throughout our grounds, mowing operations, tree pruning, downtown flower pots along East State Street and daily normal water department operations. Steve Strasser also noted that Public Works has installed three (3) new memorial benches in Baumann Park.
3. Village Administrator Claeyssen stated that the Village’s contract with DYNEGY for the village’s Pumping Stations and Water Towers was denied at the rate approved at the previous Village Board meeting by DYNEGY because the energy rates increased overnight. Administrator Claeyssen received a consensus from the trustees to lock in the new rate and report back to the committee. Trustee Neville moved to send to the Village Board a ratification of the change in Power Price to $0.08327/kWh. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
NEW BUSINESS:
1. Discussion regarding the village’s Annual Facility Inspection Report for NPDES Permit for Storm Water Discharges from Separate Storm Sewer Systems (MS4) as required by the Illinois Environmental Protection Agency was led by Civil Engineer Sheri Kosmos, C.E.S. By law this report is discussed annually at a public meeting so public comment can be heard. This report has been posted, per law, on the village’s website and a copy sent to the IEPA. A copy of the report will be placed on file with the permeant record.
2. Trustee Neville moved to send to the Village Board approval of the invoice from Layne, A Granite Company, for the equipment purchase for Cherry Valley Well #1, at a cost of $109,988.85 from line item 5405 Water. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
3. Trustee Neville moved to send to the Village Board approval of the invoice from Layne, A Granite Company, for final installation and testing of Cherry Valley Well #2, at a cost of $57,694.60 from line item 5405 Water (FY 2021/2022 Budget). Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
4. Trustee Hollembeak made a motion to move forward with plans to build an additional parking lot on Village property at 209 Genoa Street. Trustee Fustin seconded. All “AYE;” None opposed. Motion carried by voice vote.
DIRECTOR’S REPORT – No Report.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT:
Village Administrator Claeyssen reported that there was a good turnout for the Fun Run/Walk, approximately (48) people participated. There were a few minutes of rain but besides that we had great weather for the event. Both the CV Men’s Club and Cattle & Cream provided bottled water for this event.
PUBLIC SAFETY – Chairman Trustee Jeff Fustin.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Fustin moved to send to the Village Board approval of a Special Event Permit and a request for a full waiver of fees for security assistance for the Fred VanVleet Family Foundation “Bet on Yourself Bowling” opening night celebration to be held on June 23, 2022 at the Cherry Bowl, 7171 North CherryVale Blvd. Rockford, Illinois. Trustee Neville seconded. All “AYE;” None opposed. Motion carried by voice vote.
CHIEF’S REPORT: No report.
FINANCE – Chairman Trustee Brandi Pearse.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHAIRMAN’S REPORT: No Report.
1. ADMINISTRATION REPORT: April 2022 Administrative Report - Report placed on file with permanent record. Village Administrator Claeyssen stated that the Audit began off site today, Monday May 23, 2022 and the auditors will be onsite beginning Wednesday May 25 – 27, 2022.
PLANNING AND DEVELOPMENT – Chairman Trustee Carl Wedig
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
PERSONNEL COMPENSATION & BENEFITS – Chairman Trustee Sally Hollembeak.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
EXECUTIVE SESSION:
RECONVENE TO OPEN SESSION:
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 7:19 PM. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2022/COW%20MINUTES%2005-23-2022.pdf
Alerts Sign-up