Village of Cherry Valley Committee of the Whole met June 13.
Here are the minutes provided by the committee:
Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
Nancy Belt Present
Sally Hollembeak Present
Jeff Fustin Present
Brandi Pearse Present
Mike Neville Present
David Schroeder Present
Carl Wedig Present
Also present: Attorney Roxanne Sosnowski, Sergeant Jesse Pearse, Village Treasurer Maureen Gumowski, Village Administrator Jim E. Claeyssen, Village Engineer Sheri Kosmos, Public Works Supervisor Steve Strasser and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
Trustee Hollembeak moved to adopt the agenda. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES:
Trustee Neville moved to approve the May 23, 2022 Meeting Minutes. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: None.
ORDINANCE –Chairman Trustee Nancy Belt.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Discussion was had regarding automobile tent sales. The City of Rockford recently passed an ordinance that would not allow tent sales for automobiles to be sold in the City of Rockford if the dealer was from an outside city/town. Consensus from the committee was to authorize Attorney Sosnowski to draft an ordinance that would allow dealerships to sell vehicles off-site (such as Tent Sales) in the Village of Cherry Valley as long as they owned/operated a dealership within the Village of Cherry Valley.
PUBLIC WORKS –Chairman Trustee Mike Neville.
ENGINEER’S REPORT:
1. Village Engineer Sheri Kosmos gave an update on the following items:
• Harrison Avenue Eastbound Lane Repairs – All work completed 6/2.
• Genoa Sidewalk Improvements – Talking with N-Trak to add additional sidewalk scope. Contracts sent to N-Trak.
• Vandiver Culvert Repair – All work completed.
• South Mill Road Storm Sewer Project – Contracts sent to Northern Illinois Services.
• Regional Detention Improvements – Consensus was given to allow advertising on Thursday June 23rd.
• Well 7 – Well House – Need list of equipment from Layne and Public Works.
• Well 7 – Drill Only – Received proposal from Layne 6/6/22.
• East Village Water Loop – Permit received from IEPA 6/3/22.
• Village Parking Lot Projects (North Walnut Street Lot, Lot behind Post Office). CES proposal provided for design. MFT forms provided for Board approval.
The full Engineering Report will be filed with these minutes.
UNFINISHED BUSINESS:
1. Project updates on the village’s Water System –Village Administrator Claeyssen stated that all four (4) wells are up and ready to operate at 100% capacity.
2. General Public Works Updates from Public Works Supervisor Steve Strasser – Public Works Supervisor Strasser stated that he passed out a memo with all of the assignments and different jobs public works has been working on recently. Steve Strasser stated that if anyone has any questions to feel free to reach out to him. A copy of the report will be placed on record with the permanent file.
3. Village Administrator Claeyssen stated Energy Harbor will be the electrical aggregation provider for the Village of Cherry Valley residents starting in June 2023. Village residents will fall off of DYNEGY in August of 2022 and the residents will then be switched back to ComEd until the end of May 2023. Then in June 2023 residents will be given the chance to opt out of Energy Harbor, which will be a rate of $0.0817 cents per kWh.
NEW BUSINESS:
1. Trustee Neville moved to send to the Village Board approval of a proposal from Layne, A Granite Company, for Well Drilling and Testing for the village’s Well No. 7 Project at an estimated total of $2,144,625.00 as outlined in their proposal dated June 6, 2022. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote. Attorney Sosnowski advised that the Village pass this through a resolution and to waive the rules for a public bidding.
2. Trustee Neville moved to send to the Village Board approval of a proposal from Layne, A Granite Company, for the purchase of a Submersible Motor and Cable Assembly for Well No. 7 at a cost of $123,150.00 as outlined in their proposal dated June 7, 2022. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
3. Trustee Neville moved to send to the Village Board approval of an IDOT MFT Resolution for the village’s parking lots (North of the Post Office and the West lot off North Walnut Street). Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
4. Trustee Neville moved to send to the Village Board approval for the Design Engineering Services Contract with C.E.S. INC. for the 2022 Municipal Parking Lot Projects, as outlined in the village’s FY 2022/2023 Budget, at a cost of $12,000.00 from line item 5095 Streets. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.
5. Trustee Neville moved to send to the Village Board for approval the purchase of a spare chlorine pump for the village’s water system from Smith Ecological Systems Company, Rockford, Illinois at a cost of $6,350.00 from line item 5375 Water. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
DIRECTOR’S REPORT – No Report.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT: No Report.
PUBLIC SAFETY – Chairman Trustee Jeff Fustin.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Fustin moved to send to the Village Board a request to send Carrie Parent to attend the 2022 Law Enforcement Administrative Professionals Conference in St. Charles, Illinois on September 15 and 16, 2022 at a cost of $299.00 from line item 5195 Police, lodging not to exceed $175.00 and meals not to exceed $100.00 from line item 5200 Police. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
CHIEF’S REPORT: Sergeant Pearse reported:
• Patrol Officer Saladino was promoted to full time.
• Patrol Officer Bunge is at the Academy.
• National Night Out will be Tuesday August 2, 2022 and Sergeant Pearse will be requesting help from the Trustees the night of the event.
FINANCE – Chairman Trustee Brandi Pearse.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHAIRMAN’S REPORT: No Report.
ADMINISTRATION REPORT: May 2022 Administrative Report - Report placed on file with permanent record.
PLANNING AND DEVELOPMENT – Chairman Trustee Carl Wedig
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
PERSONNEL COMPENSATION & BENEFITS – Chairman Trustee Sally Hollembeak.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Health Insurance – Any questions please see Treasurer Maureen Gumowski.
EXECUTIVE SESSION:
RECONVENE TO OPEN SESSION:
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 7:32 PM. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
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