Village of Cherry Valley Committee of the Whole met July 11.
Here are the minutes provided by the committee:
Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
Nancy Belt Present
Sally Hollembeak Present
Jeff Fustin Present
Brandi Pearse Present
Mike Neville Present
David Schroeder Present
Carl Wedig Present
Also present: Attorney Roxanne Sosnowski, Chief Roy Bethge, Village Treasurer Maureen Gumowski, Village Administrator Jim E. Claeyssen, Village Engineer Sheri Kosmos, Public Works Supervisor Steve Strasser and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
Trustee Hollembeak moved to adopt the agenda. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES:
• Trustee Fustin moved to approve the June 27, 2022 “Special” Committee of the Whole Meeting Minutes. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
• Trustee Belt moved to approve the June 27, 2022 Committee of the Whole Meeting Minutes. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: None.
ORDINANCE –Chairman Trustee Nancy Belt.
UNFINISHED BUSINESS:
1. After some discussion, the committee decided to leave the compensation regarding Village President as it currently is listed in the ordinance. Trustee Belt moved to send to the July 19, 2022 Village Board for approval of “AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION, OF THE CODE OF ORDINANCES FOR THE VILLAGE OF CHERRY VALLEY” with no changes. Attorney Sosnowski will send Village Administrator Jim Claeyssen the clean copy of the Ordinance. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
NEW BUSINESS:
1. Committee discussion regarding a possible change to Ordinance Chapter 78, Section 78- 42 – Height limitation plants and weeds; those exceeding limitation declared a nuisance. Attorney Sosnowski believes it would be in the Villages best interest to have language in the ordinance state that it can only be a certain height rather than a “mow by date”. Attorney Sosnowski was instructed to provide various communities’ ordinances to Village Administrator Claeyssen so they can provide the committee with new language for height limitation for plants and weeds and bring it back to the Committee of the Whole this Fall for review and passage to go into effect next year.
2. Trustee Belt moved to send to the July 19, 2022 Village Board approval of “AN ORDINANCE AUTHORIZING THE VILLAGE OF CHERRY VALLEY, ILLINOIS TO DISPOSE OF PERSONAL PROPERTY”. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.
PUBLIC WORKS –Chairman Trustee Mike Neville.
ENGINEER’S REPORT:
1. Village Engineer Sheri Kosmos gave an update on the following items:
• Harrison Avenue Eastbound Lane Repairs – Punchlist complete, releasing retainage.
• Genoa Sidewalk Improvements – Required completion by August 19th
• Vandiver Culvert Repair – Punchlist complete, releasing retainage.
• South Mill Road Storm Sewer Project – Starting this week.
• Regional Detention Improvements – Bids opened this morning. Results provided to Board.
• Well 7 – Well House – Design on pause until well is drilled and tested (per IEPA direction)
• Well 7 – Drill Only – IEPA drill permit in process. (90-day review)
• East Village Water Loop – (1) yard fence and three sheds appear within the easement- Village Administrator contacting owners. Committee consensus was given to Village Engineer Sheri Kosmos to advertise for bids for this project, with a bid opening on August 25 and a targeted completion date for this project of November 18.
• Village Parking Lot Projects (North Walnut Street Lot, Lot behind Post Office). Design 80% completed. Need to submit to IDOT for approval and contracts.
The full Engineering Report will be placed on file with the permanent record.
UNFINISHED BUSINESS:
1. General Public Works Updates from Public Works Supervisor Steve Strasser – Public Works Supervisor Strasser stated that he passed out a memo with all of the assignments and different jobs Public Works has been working on recently. Steve Strasser stated that if anyone has any questions to feel free to reach out to him. A copy of the report will be placed on file with the permanent record.
NEW BUSINESS:
1. Trustee Neville moved to send to the Village Board the lowest responsive bid for the village’s Regional Detention Systems Improvements and Maintenance Plan as listed in the village’s FY 2022-2023 Budget under Capital Improvements. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
2. Trustee Neville moved to send to the Village Board approval to purchase and have installed a new maintenance free air compressor for the Village Hall’s Sprinkler System from Nelson Fire Protection, Rockford, Illinois at a cost of $2,460.00 from line item 5120 Buildings and Grounds. (Nelson Fire Protection is the village’s support contractor for the buildings sprinkler system). Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
DIRECTOR’S REPORT – No Report.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT:
1. Trustee Pearse moved that the Committee of the Whole approve $300.00 for the village’s first Pickle Ball Tournament, to be held on August 27, 2022 (rain date August 28) in Baumann Park from line item 5260 Buildings and Grounds. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Aye
Sally Hollembeak Aye
Carl Wedig Aye
Motion carried 6-0.
PUBLIC SAFETY – Chairman Trustee Jeff Fustin.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Fustin moved to send to the Village Board approval of a Special Event Permit for Kegel Harley-Davidson on Saturday July 16, 2022 to support the non-profit Rock N Roll Institute, Rockford, Illinois (Kids Camp). Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.
2. Trustee Fustin moved to send to the Village Board approval of “A RESOLUTION OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS AUTHORIZING THE VILLAGE TO APPROVE THE MAJOR CRASH ASSISTANCE TEAM OF WINNEBAGO AND BOONE COUNTIES INTERGOVERMENTAL AGREEMENT”. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
CHIEF’S REPORT: No Report.
FINANCE – Chairman Trustee Brandi Pearse.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Pearse moved to send to the Village Board approval for elected and or appointed officials to attend the Illinois Municipal League Conference in Chicago, Illinois in September 2022. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
CHAIRMAN’S REPORT: No Report.
ADMINISTRATION REPORT: June 2022 Administrative Report - Report placed on file with permanent record.
PLANNING AND DEVELOPMENT – Chairman Trustee Carl Wedig
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
PERSONNEL COMPENSATION & BENEFITS – Chairman Trustee Sally Hollembeak.
UNFINISHED BUSINESS:
1. Health Insurance – Please see monthly report. Any questions please see Treasurer Maureen Gumowski.
NEW BUSINESS: None.
EXECUTIVE SESSION:
Village president Schroeder made a motion to go into Execution Session for the following: (5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Trustee Neville seconded.
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Aye
Sally Hollembeak Aye
Carl Wedig Aye
Motion carried 6-0.
President Schroeder excused Public Works Supervisor Steve Strasser, Treasurer Maureen Gumowski, Chief Roy Bethge, and Deputy Village Clerk Heather Riley from the meeting at 7:47 PM.
The Village Board was in Executive Session from 7:48 PM to 8:35 PM.
RECONVENE TO OPEN SESSION:
A roll call was taken to reconvene into Open Session by President Schroeder:
Nancy Belt Present
Mike Neville Present
Jeff Fustin Present
Brandi Pearse Present
Sally Hollembeak Present
Carl Wedig Present
Motion carried 6-0.
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 8:37 PM. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.
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