Village of Cherry Valley Board of Trustees met June 21

By Angelica Saylo Pilo

Oct 21, 2022

Village of Cherry Valley Board of Trustees met June 21.

Here are the minutes provided by the board:

PRESIDENT DAVID SCHROEDER CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:00 PM AND LED THE PLEDGE OF ALLEGIANCE.

A roll call was taken by Village Clerk Kathy Trimble:

Nancy Belt Present

Mike Nevillle Present

Jeff Fustin Present

Brandi Pearse Present

Sally Hollembeak Present

Carl Wedig Present

Also present: Attorney Roxanne Sosnowski, Village Administrator Jim Claeyssen, Police Chief Roy Bethge, Sergeant Jesse Pearse, Village Treasurer Maureen Gumowski, and Village Clerk Kathy Trimble.

ADOPTION OF THE AGENDA:

• Trustee Hollembeak moved to approve the agenda with one change: The motion under the Finance Report should read the total dollar amount not to exceed $479,424.97. Trustee Neville seconded. All “AYE” none opposed. Motion carried by voice vote.

APPROVAL OF THE VILLAGE BOARD MINUTES:

• Trustee Belt moved to approve the Village Board Meeting Minutes from June 7, 2022. Trustee Hollembeak seconded. All “AYE” none opposed. Motion carried by voice vote.

PUBLIC COMMENT: No one has signed up for Public Comment.

TREASURER’S REPORT: No Report.

PRESIDENT’S REPORT:

1. Trustee Fustin moved that the Village Board approve Resolution 2022-20: “A RESOLUTION OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS PROVIDING RETROACTIVE APPROVAL FOR A MASTER AGREEMENT TO PROVIDING SERVICES TO AN AGGREGATED GROUP BETWEEN VILLAGE OF CHERRY VALLEY, ILLINOIS AND ENERGY HARBOR, LLC”. Trustee Hollembeak seconded. A roll call vote was taken:

Nancy Belt Aye Mike Neville Aye

Jeff Fustin Aye Brandi Pearse Aye

Sally Hollembeak Aye Carl Wedig Aye

Motion carried 6-0.

ATTORNEY’S REPORT: ROXANNE SOSNOWSKI: No Report.

ENGINEER’S REPORT: SHERI KOSMOS, C.E.S.: No Report.

JEFF FUSTIN – PLANNING AND ZONING COMMISSION:

Trustee Fustin stated that there will be a Planning and Zoning Commission Meeting on June 22, 2022 at 6:30 PM to discuss (2) items related to the extension of the Solar Farm Special Use Permit. Everyone is welcome to attend.

BRANDI PEARSE – RECREATION BOARD:

Trustee Pearse stated that next Recreation Board Meeting will be held on June 29, 2022 at 7:00 PM to discuss the 4th of July Parade. Everyone is welcome to attend.

ORDINANCE REPORT BY TRUSTEE NANCY BELT: No Report.

FINANCE REPORT BY TRUSTEE BRANDI PEARSE:

1. Trustee Pearse moved that the Village Board approve the bills reviewed and approved by the Budget Director on June 21, 2022 and reviewed and approved by the village trustees present at the June 21, 2022 Village Board Meeting at a total amount not to exceed $479,424.97. A roll call vote was taken:

Nancy Belt Aye Mike Neville Aye

Jeff Fustin Aye Brandi Pearse Aye

Sally Hollembeak Aye Carl Wedig Aye

Motion carried 6-0.

2. Trustee Pearse moved that the Village Board approve Resolution 2022-21: “A RESOLUTION AUTHORIZING THE EXECUTION OF AN ASSIGNMENT OF THE REBATE OF RETAIL’S OCCUPATION TAX (BELL VALLEY COMMONS, LLC)”. Trustee Hollembeak seconded. Village Administrator Claeyssen explained that recently commercial properties were sold around the CherryVale Mall Area and on South Bell School Road

north of Newburg Road (Bell Valley Commons LLC) however the sales tax rebate related to the Bell Valley Commons LLC was retained by the original owners of those properties. This resolution identifies the assignment of these sales tax rebate dollars. A roll call vote was taken:

Nancy Belt Aye Mike Neville Aye

Jeff Fustin Aye Brandi Pearse Aye

Sally Hollembeak Aye Carl Wedig Aye

Motion carried 6-0.

Trustee Pearse stated that FINANCE passes.

PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN:

1. Trustee Fustin moved that the Village Board approve Village Administrator Jim Claeyssen sign a Rental Agreement with MNV Properties for the use of the Venue Center at 125 South Walnut Street on Sunday, June 26, 2022 for the Police Department (at a cost of $1.00) to introduce the village residents to a new Neighbors App at our first “Community and Cops” Event. Total event cost not to exceed $1,000.00 from line item 5260 Police. Trustee Hollembeak seconded. A roll call vote was taken:

Nancy Belt Aye Mike Neville Aye

Jeff Fustin Aye Brandi Pearse Aye

Sally Hollembeak Aye Carl Wedig Aye

Motion carried 6-0.

Trustee Fustin stated that PUBLIC SAFETY passes.

PUBLIC WORKS REPORT BY TRUSTEE MIKE NEVILLE:

1. Trustee Neville moved that the Village Board waive the rules in regards to bidding for the approving of a proposal from Layne, A Granite Company, for well drilling and testing for the construction of a well identified as Cherry Valley Well No. 7 as allowed by Illinois State Statute 65 ILCS 5/8-9-1. Trustee Hollembeak seconded. A roll call vote was taken:

Nancy Belt Aye Mike Neville Aye

Jeff Fustin Aye Brandi Pearse Aye

Sally Hollembeak Aye Carl Wedig Aye

Motion carried 6-0.

2. Trustee Neville moved that the Village Board approve Resolution 2022-18: “A RESOLUTION OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS APPROVING A PROPOSAL BETWEEN LAYNE, A GRANITE COMPANY, AND THE VILLAGE OF CHERRY VALLEY FOR WELL DRILLING AND TESTING FOR THE CONSTRUCTION OF CHERRY VALLEY WELL NO. 7”. Estimated cost is $2,144,625.00. This project will be funded through the issuance of Alternative Revenue Source Bonds. Trustee Belt seconded. A roll call vote was taken:

Nancy Belt Aye Mike Neville Aye

Jeff Fustin Aye Brandi Pearse Aye

Sally Hollembeak Aye Carl Wedig Aye

Motion carried 6-0.

3. Trustee Neville moved that the Village Board waive the rules in regards to bidding for the approving of a purchase from Layne, A Granite Company, of a submersible motor and cable assembly of a well identified as Cherry Valley Well No. 7 as allowed by Illinois State Statute 65 ILCS 5/8-9-1. Trustee Belt seconded. A roll call vote was taken:

Nancy Belt Aye Mike Neville Aye

Jeff Fustin Aye Brandi Pearse Aye

Sally Hollembeak Aye Carl Wedig Aye

Motion carried 6-0.

4. Trustee Neville moved that the Village Board approve Resolution 2022-19: “A RESOLUTION OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS APPROVING A PURCHASE FROM LAYNE, A GRANITE COMPANY, OF A SUBMERSIBLE MOTOR AND CABLE ASSEMBLY”. Cost for this submersible motor and cable assembly is $123,150.00. This project will be funded through the issuance of Alternative Revenue Source Bonds. Trustee Belt seconded. A roll call vote was taken:

Nancy Belt Aye Mike Neville Aye

Jeff Fustin Aye Brandi Pearse Aye

Sally Hollembeak Aye Carl Wedig Aye

Motion carried 6-0.

5. Trustee Neville moved that the Village Board approve Resolution 2022-22: “A RESOLUTION SETTING FORTH AND EXPRESSING AN OFFICIAL INTENT REGARDING CERTAIN EXPENDITURES TO BE REIMBURSED WITH THE PROCEEDS OF INDEBTEDNESS”. Trustee Belt seconded. A roll call vote was taken:

Nancy Belt Aye Mike Neville Aye

Jeff Fustin Aye Brandi Pearse Aye

Sally Hollembeak Aye Carl Wedig Aye

Motion carried 6-0.

6. Trustee Neville moved that the Village Board approve a Design Engineering Agreement with C.E.S.INC. for the 2022 Cherry Valley Municipal Parking Lots Project at a cost of $7,750.00 from line item 5095 Capital Improvements. Trustee Hollembeak seconded. A roll call vote was taken:

Nancy Belt Aye Mike Neville Aye

Jeff Fustin Aye Brandi Pearse Aye

Sally Hollembeak Aye Carl Wedig Aye

Motion carried 6-0.

7. Trustee Neville moved that the Village Board approve a Change Order with O’Brien Civil Works, INC. Mt. Morris, Illinois for the Vandiver Road Box Culvert Repair Project for additional unexpected stone material needed to reinforce the north side of the box culvert at a cost of $1,700.00 from line item 5390 Capital Improvements. Trustee Hollembeak seconded. A roll call vote was taken:

Nancy Belt Aye Mike Neville Aye

Jeff Fustin Aye Brandi Pearse Aye

Sally Hollembeak Aye Carl Wedig Aye

Motion carried 6-0.

8. Trustee Neville moved that the Village Board approve the purchase of a spare chlorine pump for the village’s water system from Smith Ecological Systems Company, Rockford, Illinois at a cost of $6,350.00 from line item 5130 Water. Trustee Hollembeak seconded. A roll call vote was taken:

Nancy Belt Aye Mike Neville Aye

Jeff Fustin Aye Brandi Pearse Aye

Sally Hollembeak Aye Carl Wedig Aye

Motion carried 6-0.

9. Trustee Neville moved that the Village Board approve an invoice for a Water Main Repair at 7396 W. CherryVale Mall Drive, Rockford, Illinois from the Stenstrom Construction Group, Rockford, Illinois at a cost of $20,556.35 from line item 5285 Water FY 2021/2022 budget. Trustee Hollembeak seconded. Village Administrator Claeyssen stated that this water main break happened on New Year’s Day (2022) but the blacktop work could not be completed until the blacktop plants opened in April. A roll call vote was taken:

Nancy Belt Aye Mike Neville Aye

Jeff Fustin Aye Brandi Pearse Aye

Sally Hollembeak Aye Carl Wedig Aye

Motion carried 6-0.

Trustee Neville stated that PUBLIC WORKS passes.

PLANNING AND DEVELOPMENT REPORT BY TRUSTEE CARL WEDIG: No Report.

PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK: No Report.

EXECUTIVE SESSION:

RECONVENE TO OPEN SESSION:

BOARD COMMENTS:

Happy Birthday to Sally Hollembeak and Nancy Belt!

ADJOURNMENT: