Lake County Financial & Administrative Committee met Feb. 2.
Here is the agenda provided by the committee:
1. Call to Order
2. Pledge of Allegiance
3. Roll Call of Members
4. Addenda to the Agenda
5. Public Comment (Items Not on the Agenda)
6. Chair's Remarks
7. Unfinished Business
8. New Business
CONSENT AGENDA (items 8.1 - 8.9)
*MINUTES*
8.1 23-0169
Committee Action approving the Financial and Administrative minutes from January 12, 2023.
*REPORTS*
8.2 23-0153
Report from Anthony Vega, Lake County Clerk Recording Division, for the month of December 2022.
*HEALTH & COMMUNITY SERVICES*
8.3 23-0175
Joint resolution accepting the D.A.S. Charitable Fund donation and authorizing an emergency appropriation in the amount of $70,000 for the Animal Care and Control Spay and Neuter program.
∙ The $70,000 D.A.S. Charitable Fund will fund animal medical services.
∙ The $70,000 in additional funding has not been previously appropriated because the donation resources were secured after the County’s adoption of the Fiscal Year 2023 budget.
∙ The donation amount will be for the period December 1, 2022, through November 30, 2023.
8.4 23-0178
Joint resolution accepting the Health Resources and Services Administration grant and authorizing an emergency appropriation in the amount of $51,185 for the Community Project Funding/Congressionally Directed Spending grant.
∙ The $51,185 Health Resources and Services Administration grant will be used to construct an addition to the Peterson building in Libertyville.
∙ The $51,185 in additional grant funding has not been previously appropriated because the grant resources were secured after the County’s adoption of the Fiscal Year 2022 budget.
∙ The grant award will be for the period September 1, 2022, through August 31, 2025.
8.5 23-0181
Joint resolution accepting the Illinois Department of Public Health grant and authorizing an emergency appropriation in the amount of $30,000 for the Pre-Exposure Prophylaxis grant.
∙ The $30,000 Illinois Department of Public Health grant will fund supplies,
advertising, printing, a temporary clerk, and training.
∙ The $30,000 in additional grant funding has not been previously appropriated because the grant resources were secured after the County’s adoption of the Fiscal Year 2023 budget.
∙ The grant award will be for the period July 1, 2022, through June 30, 2023.
∙ If funding for the position and services end, and new funding is not secured, the position and services will be eliminated.
*LAW & JUDICIAL*
8.6 23-0173
Joint resolution accepting the Illinois State Opioid Response Criminal Justice Medication Assisted Recovery Integration Grant and authorizing an emergency appropriation in the amount of $50,000.
∙ In October 2022, the Sheriff’s Office applied for the Illinois State Opioid Response Criminal Justice Medication Assisted Treatment Integration Grant.
∙ The Sheriff’s Office received notification on November 1, 2022, that it had been awarded $50,000 to be used to continue the current Vivitrol Program in place at the Lake County Jail, for substance abuse groups/counseling at the Lake County Jail or for Narcan Training for inmates at the Lake County Jail.
∙ The Sheriff’s Office will use the grant funds to pay for Vivitrol, a medication that will be administered by the contracted jail medical provider. Vivitrol is an extended release injectable suspension medication to treat opioid dependence.
*PUBLIC WORKS & TRANSPORTATION*
8.7 23-0159
Joint committee action approving Change Order Number One for the SEC Des Plaines River Siphon and Chamber Lining with Visu-Sewer of Illinois, LLC resulting in a net cost reduction of $49,488 from $252,500 to $203,012.
∙ On May 13, 2021, a contract was issued to Visu-Sewer of Illinois, LLC to install a liner in the 230-foot-long parallel 24-inch diameter and 36-inch diameter concrete pipes under the Des Plaines River and spray line the inlet and outlet chambers.
∙ The construction was completed with one mobilization instead of two resulting in a savings for matting and restoration.
∙ Change Order One accounts for the reduction in work at the contracted unit prices, resulting in a decreased cost of $49,488 for the project.
∙ In accordance with Section 33.082 of the Lake County Purchasing Ordinance, when the total of change orders, contract modifications, or price adjustments on any contract approved by resolution by the County Board exceeds 10 percent of the original contract amount, approval of the standing committee in charge of the contracting department or agency and the Financial and Administrative Committee is required.
∙ This joint committee action authorizes and directs the Purchasing Agent to execute a contract change order with Visu-Sewer of Illinois, LLC, reducing the original contract value by $49,488 from $252,500 to $203,012.
8.8 23-0162
Joint resolution appropriating $230,000 of ¼% Sales Tax for Transportation funds for the Joint Utility Locating Information for Excavators, Inc. (JULIE) ticket screening and locating of Lake County Division of Transportation’s (LCDOT) storm sewers for excavator dig requests along various County highways.
∙ Pursuant to Illinois law, JULIE serves as a message handling notification service for underground facility owners regarding planned excavations.
∙ LCDOT processes over 6,000 storm sewer ticket screenings and locate requests from JULIE annually to comply with the Illinois Underground Utility Facilities Damage Prevention Act.
∙ LCDOT’s existing storm sewer locating contract with USIC Locating Services, LLC, Lombard, Illinois, began on March 1, 2021, for a period of two years, and allows a total of three one-year contract extensions. This will be the first one-year contract extension and will cover the period of March 1, 2023 to February 29, 2024.
∙ The appropriation includes the annual message handling service fee of $25,000 paid to JULIE.
∙ This project is included in the Transportation Improvement Program, and designated as Section 23-00000-09-GM.
8.9 23-0161
Joint resolution authorizing an agreement with BLA, Inc., Itasca, Illinois, to provide Phase II professional engineering services for non-motorized travel improvements along Washington Street, between Sextant Drive and Almond Road, at a maximum cost of $417,166 and appropriating $500,000 of ¼% Sales Tax for Transportation funds.
∙ BLA, Inc., Itasca, Illinois, will be utilized to complete these Phase II design engineering services for non-motorized improvements on Washington Street.
These improvements will install sidewalk between Sextant Drive and Mainsail Drive and a multi-use path between Mainsail Drive and Almond Road.
∙ Lake County selects professional engineering firms in accordance with the Local Government Professional Services Selection Act, 50 ILCS 510/1 et. seq.
∙ The Lake County Division of Transportation’s (LCDOT) Consultant Selection Process has been approved by the Federal Highway Administration and the Illinois Department of Transportation, and the firm selected for this project was selected in accordance with this approved process.
∙ LCDOT received and evaluated Statements of Interest and Qualifications from eight professional firms, of which three were short-listed and presented to a consultant selection committee.
∙ This project is included in the Transportation Improvement Program, and designated as Section 21-00110-15-BT.
REGULAR AGENDA
*HEALTH & COMMUNITY SERVICES*
8.10 23-0177
Joint resolution accepting the Health Resources and Services Administration grant and authorizing an emergency appropriation in the amount of $948,815 for the Community Project Funding/Congressionally Directed Spending grant.
∙ The $948,815 Health Resources and Services Administration grant will be used to construct an addition to the Peterson building in Libertyville.
∙ The $948,815 in additional grant funding has not been previously appropriated because the grant resources were secured after the County’s adoption of the Fiscal Year 2023 budget.
∙ The grant award will be for the period September 1, 2022, through August 31, 2025.
*LAW & JUDICIAL*
8.11 23-0174
Joint resolution authorizing a five-year contract with Axon, Scottsdale, Arizona, for the purchase of tasers for the Lake County Sheriff’s Office in the total amount of $552,369.20.
∙ The X26 tasers used by court and corrections officers will no longer be supported by Axon beginning March 2023. Axon has proposed a complete switch out of non-supported equipment and hosted digital media evidence for 150 tasers for five years.
∙ The X27 tasers included in this proposal are covered under a five-year warranty and includes instructor training, rechargeable batteries, duty and training cartridges, docking stations, and auto-download data similarly to the body-worn cameras.
∙ The Sheriff’s Office has separate contracts with Axon for body-worn cameras for the law enforcement division, corrections division, and for 150 in car cameras.
These contracts all use Evidence.com and each user has a unique log-in. With this purchase, the Sheriff’s Office will have one platform and service provider going forward for body-worn cameras, T27 tasers, and in-car camera solutions.
∙ Pursuant to Section 33.115 of the Lake County Purchasing Ordinance, Cooperative Joint Purchasing Authorized, Lake County may participate in a cooperative purchasing agreement for the procurement of goods with one or more public procurement units in accordance with an agreement entered into between the participants.
∙ The Lake County Sheriff’s Office identified a joint purchasing contract with Axon through Sourcewell to procure tasers and the cloud-based solution, evidence.com that was competitively solicited and awarded. The final agreement is currently in final legal review and expected to be executed by February 28, 2023. The final award and order of equipment is contingent on receipt of a fully executed contract.
∙ The contract provides for new Axon tasers and hosting maintenance for the cloud enabled software in the estimated annual amount of $100,729.46 for the two through five of the contract will increase in price by 3.8 percent per year.
*PUBLIC WORKS & TRANSPORTATION*
8.12 23-0164
Joint resolution appropriating $7,500,000 of Motor Fuel Tax funds for the acquisition of necessary right-of-way, by agreement or condemnation, and other right-of-way costs associated with the improvement of Deerfield Road, from Illinois Route 21 (Milwaukee Avenue) to Saunders Road.
∙ Deerfield Road, from Illinois Route 21 (Milwaukee Avenue) to Saunders Road, needs to be improved, inclusive of non-motorized improvements.
∙ Preliminary plans and right-of-way plats identifying the right-of-way needs for the improvement have been prepared and approved by the Illinois Department of Transportation.
∙ This project is included in the Transportation Improvement Program, and designated as Section 15-00038-07-WR.
*FINANCIAL & ADMINISTRATIVE*
Facilities and Construction Services
8.13 23-0094
Director’s Report - Facilities and Construction Services.
Human Resources
8.14 23-0096
Director's Report - Human Resources.
Enterprise Information Technology
8.15 23-0097
Director's Report - Enterprise Information Technology.
Finance
8.16 23-0098
Director’s Report - Finance.
County Administration
8.17 23-0195
Resolution accepting the annual Emergency Management Intergovernmental Grant Agreement from the Illinois Emergency Management Agency (IEMA) for federal fiscal year (FFY) 2022 Emergency Management Performance Grant (EMPG) in an amount not to exceed $194,908.89.
∙ Lake County applied for and has been awarded an annual allocation from IEMA, on behalf of the Lake County Emergency Management Agency (LCEMA).
∙ This grant funding (a) supports Lake County in developing and maintaining an effective integrated EMA and program; (b) provides for quarterly reimbursement of allowable EMA program costs; and (c) provides for EMA program expenses between July 1, 2022 through September 30, 2023. The agreement shall be effective between October 1, 2021 and shall expire on September 30, 2024.
∙ The actual amount of grant funding is dependent on (a) the federal budget and FEMA grant program guidance, (b) availability of federal funds to IEMA, and (c) actual EMA expenditures.
∙ The maximum grant funding to Lake County is $194,908.89.
∙ Revenue from this grant will offset currently budgeted expenses. No additional expenses are budgeted as a result of this grant.
∙ Lake County invests local funding in emergency management program activities to satisfy the grant match requirements.
9. County Administrator's Report
10. Executive Session
10.1 23-0072
Executive Session to discuss claims, loss or risk management information, records, data, advice, or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self insurance pool pursuant to 5 ILCS 120/2 (c)(12).
10.2 23-0100
Executive Session to discuss pending litigation pursuant to 5 ILCS 120/2 (c)(11).
10.3 23-0075
Executive session to discuss a personnel matter pursuant to 5 ILCS 120/2 (c)(1).
10.4 23-0101
Executive Session to review closed session minutes pursuant to 5 ILCS 120/2 (c) (21).
10.4A 23-0194
Committee Action approving the Financial and Administrative Executive Session minutes from January 12, 2023.
11. Members' Remarks
12. Adjournment
Next Meeting: February 9, 2023
https://lakecounty.legistar.com/View.ashx?M=A&ID=1066228&GUID=0396AC27-AF27-479C-B10D-B4CB05731B4E
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