Lake County Financial & Administrative Committee met April 27
Here are the minutes provided by the committee:
1. Call to Order
Chair Frank called the meeting to order at 8:30 a.m.
2. Pledge of Allegiance
Member Pedersen led the Pledge of Allegiance.
3. Roll Call of Members
Present 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
Other Attendees:
In Person:
Anthony Vega, County Clerk
Austin McFarlane, Stormwater Management
Bob Gluekert, Chief County Assessment
Officer Brenda O'Connell, Community Development
Bruce Johnson, NICASA
Carl Kirar, Facilities and Construction Services
Cassandra Hiller, County Administrator's Office
Darcy Adcock, Human Resources
Dave Naumann, Burns & McDonnell
Dorrus Maya, Arden Shore
Elizabeth Theilen, NICASA
Eric Waggoner, Planning, Building, and Development
Gale Granes, UWLC
Gary Gibson, County Administrator's Office
Jill Novacek, CYN Counseling
Jim Hawkins, County Administrator's Office
John Light, Human Resources
Kevin Quinn, Communications
Mary Ross Cunningham, Board Member
Matt Meyers, County Administrator's Office
Melanie Nelson, State's Attorney's Office
Melissa Gallagher, Finance
Patrice Sutton, Finance
Stephan Gray, Treasurer's Office
Tammy Chatman, Communications
Electronically:
Abby Krakow, Communications
Adam Krueger, Finance
Brea Barnes, Finance
Carissa Casbon, Board Member
Chad Wright, Facilities and Construction
Chris Blanding, Enterprise Information Technology
Christina Douglas, A Safe Place
Dominic Strezo, Planning, Building, and Development
Donna Rasmussen, Consumer Credit Counseling Services
Eric Tellez, Planning, Building, and Development
Erika Osinski, Human Resources
Errol Lagman, Finance
Gail Weil, CYN of Grayslake
Holly Kim, Treasurer
Irshad Khan, Facilities and Construction
Janna Philipp, County Administrator's Office
Jeremiah Varco, Facilities and Construction
Jeri Laureano, Kids Above All
Jerial Jorden-Woods, Finance
Jim Chamernik, Sheriff's Office
Jo Gravitter, State's Attorney's Office
Joel Sensenig, Public Works
Jolanda Dinkins, County Board Office
Jon Nelson, Division of Transportation
Jonathan Joy, Facilities and Construction
Kevin Carrier, Division of Transportation
Kevin Dominguez, Finance
Kevin Kerrigan, Division of Transportation
Krista Kennedy, Finance
Kurt Woolford, Stormwater Management
Lawrence Oliver, Sheriff's Office
Marah Altenberg, Board Member
Maria Castellanos, Public
Mark Pfister, Health Department
Mary Crain, Division of Transportation
Mary Lou Claussen, Human Resources
Melanie Nelson, State's Attorney's Office
Michele Slav, Planning, Building, and Development
Nina Gallivan, NICASA
Pat Davenport, A Safe Place
Robert Glueckert, Chief County Assessor
RuthAnne Hall, Purchasing
Sonia Hernandez, County Administrator's Office
Sandy Williams, Zacharias Sexual Abuse Center
Sara Knizhnik, Board Member
Shane Schneider, Division of Transportation
ShaTin Gibbs, Finance
Stacy Davis-Wynn, Purchasing
Stephen Rice, State's Attorney's Office
Steve Carlson, Public
Terri Kath, Enterprise Information Technology
Theresa Glatzhofer, County Board Office
Tricia Jones, Finance
Yvonne Mendoza, Finance
4. Addenda to the Agenda
There were no amendments or additions to the agenda.
5. Public Comment (Items Not on the Agenda)
There were no comments from the public.
6. Chair's Remarks
There were no Chair remarks.
7. Unfinished Business
There was no unfinished business to discuss.
8. New Business
CONSENT AGENDA (Items 8.1 - 8.15)
*MINUTES*
8.1 23-0616
Committee action approving the Financial and Administrative Committee minutes from April 6, 2023.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that these minutes be approved. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
*REPORTS*
8.2 23-0607
Report from Anthony Vega, Lake County Clerk Recording Division, for the month of March 2023.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that this report be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
8.3 23-0649
Treasurer Holly Kim’s Cash & Investment Report January 2023.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that this report be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
*HEALTH & COMMUNITY SERVICES*
8.4 23-0570
Joint resolution accepting the Emergency Food and Shelter Program (EFSP) grant from the Federal Emergency Management Agency (FEMA) and authorizing an emergency appropriation in the amount of $6,907 for grant and program administration.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
8.5 23-0632
Joint resolution accepting the Illinois Department of Public Health grant and authorizing an emergency appropriation in the amount of $75,000 for the HIV Self-Testing grant.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
8.6 23-0633
Joint resolution accepting the National Association of County and City Health Officials grant and authorizing an emergency appropriation in the amount of $87,750 for the Reducing Overdose through Community Approaches Mentee Program grant.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
8.7 23-0634
Joint resolution accepting the Illinois Department of Human Services grant and authorizing an emergency appropriation in the amount of $95,644 for the Regional Substance Use Prevention Integration Center grant.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
8.8 23-0566
Joint resolution approving Lake County to serve as the Responsible Entity (RE) and complete 24 CFR Part 58 Environmental Review Records (ERRs) for recipients of Congressional Directed Funds.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
*LAW & JUDICIAL* 8.9 23-0601
Joint resolution accepting the State Criminal Alien Assistance Program (SCAAP) grant from the U.S. Department of Justice, Office of Justice Programs and authorizing an emergency appropriation in the amount of $136,870.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
Item 8.10 was moved from the Consent Agenda to the Regular Agenda.
*PUBLIC WORKS & TRANSPORTATION*
8.11 23-0595
Joint resolution authorizing a contract with Schroeder Asphalt Services, Inc., Huntley, Illinois, in the amount of $139,616.90 for the resurfacing of West Townline Road, West Wilson Boulevard, and West Clinton Avenue in the Avon Township Road District, which will be improved under the Illinois Highway Code for a total of 0.46 miles.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
8.12 23-0588
Joint resolution authorizing a contract with Schroeder Asphalt Services, Inc., Huntley, Illinois, in the amount of $124,515.57 for the resurfacing of Adelphia Avenue and Birch Avenue in the Shields Township Road District, which will be improved under the Illinois Highway Code for a total of 0.44 miles.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
8.13 23-0586
Joint resolution authorizing a contract with Alliance Contractors, Inc., Woodstock, Illinois, in the amount of $113,246.64 for concrete patching on various County highways and appropriating $136,000 of Matching Tax funds.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
8.14 23-0446
Joint resolution authorizing emergency appropriations for Fiscal Year (FY) 2023 for the Lake County Division of Transportation (LCDOT) capital funds for projects previously approved, for additional revenue that has been received for the previous fiscal year, and for project related reimbursement revenue from outside agencies and the related expenses.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
8.15 23-0590
Joint resolution authorizing an agreement with Civiltech Engineering, Inc., Itasca, Illinois, to provide Phase II professional engineering services for resurfacing and non-motorized improvements along Prairie Road, from Aptakisic Road to Illinois Route 22, and for non-motorized improvements along Aptakisic Road, between Buffalo Grove Road and Prairie Road, at a maximum cost of $746,584.76 and appropriating $896,000 of ¼% Sales Tax for Transportation Funds.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
REGULAR AGENDA 8.10 23-0602
Joint resolution accepting the High Intensity Drug Trafficking Area (HIDTA) grant from the Office of Nation Drug Control Policy (ONDCP) and authorizing an emergency appropriation in the amount of $294,000.
Item 8.10 was moved from the Consent Agenda to the Regular Agenda.
Jim Chamernik, Sheriff's Office Business Manager, stated there is an amendment to the item. The funds are not an emergency appropriation and does not affect the budget. A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that this resolution be amended to be an appropriation, instead of an emergency appropriation. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
A motion was made by Member Parekh, seconded by Vice Chair Vealitzek, that this resolution be approved as amended and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
*HEALTH & COMMUNITY SERVICES*
8.16 23-0496
Joint resolution accepting an amendment to the lease with the College of Lake County (CLC) for 9,665 square feet of office space for Lake County Workforce Development and 25 parking spaces located in the parking garage of the College of Lake County Waukegan campus.
VII.B. Lease Agreement Modification Lake County WDB CLC 20230221 Vendor Disclosure Stmt Lake County 3 13 2023
Gary Gibson, County Administrator, reported on the amendment to the lease with the College of Lake County. Discussion ensued.
A motion was made by Member Kyle, seconded by Member Clark, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
8.17 23-0565
Joint resolution approving the Program Year (PY) 2023 United States Department of Housing & Urban Development (HUD) Annual Action Plan (AAP).
Brenda O'Connell, Community Development Administrator, reported on the PY 2023 HUD Annual Action Plan. Discussion ensued.
A motion was made by Member Clark, seconded by Member Kyle, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
*LAW & JUDICIAL* 8.18 23-0603
Joint resolution ratifying an emergency procurement authorized by the Lake County
Sheriff’s Office (LCSO) with McCracken Automotive, LLC. of Unadilla, GA, in the amount of $858,900 for 21 Ford UTL vehicles.
Jim Chamernik, Sheriff's Office Business Manager, reported on the purchase of 21 Ford UTL vehicles. Discussion ensued.
A motion was made by Member Clark, seconded by Member Pedersen, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
*PUBLIC WORKS & TRANSPORTATION*
8.19 23-0609
Discussion and Committee Direction on the Public Works water, sewer, and connection fees rate study.
Austin McFarlane, Public Works Interim Director, introduced David Naumann, Burns and McDonnell, who presented on the Public Works water, sewer, and connection fees rate study. Discussion ensued.
8.20 23-0587
Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of $5,344,030.77 for the resurfacing of Winchester Road, from Illinois Route 83 to Illinois Route 21, which will be improved under the Illinois Highway Code for a total of 3.18 miles and appropriating $6,413,000 of Motor Fuel Tax funds.
Shane Schneider, Division of Transportation Director, reported on the resurfacing of Winchester Road. Discussion ensued.
A motion was made by Member Clark, seconded by Member Kyle, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
8.21 23-0589
Joint resolution authorizing a contract with Lake County Grading Company Libertyville, Illinois, in the amount of $12,301,500.46 for the widening and reconstruction of Aptakisic Road, between Buffalo Grove Road and Illinois Route 83, and appropriating $14,762,000 of ¼% Sales Tax for Transportation funds.
Shane Schneider, Division of Transportation Director, reported on the widening of Aptakisic Road between Buffalo Grove Road and Route 83.
A motion was made by Member Clark, seconded by Member Kyle, that this resolution be approved and recommended to the County Board agenda. The motion carried by the following voice vote:
Aye: 7 - Member Clark, Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
*FINANCIAL & ADMINISTRATIVE*
Human Resources
8.22 23-0096
Director's Report - Human Resources.
There was no Human Resources Director's Report.
Enterprise Information Technology
8.23 23-0097
Director's Report - Enterprise Information Technology.
There was no Enterprise Information Technology Director's Report.
Facilities and Construction Services
8.24 23-0654
Facilities and Construction Services Annual Update.
Carl Kirar, Facilities and Construction Services Director, provided an annual update including the department overview, previous 12 months, and the next 12 months. Discussion ensued.
8.25 23-0094
Director’s Report - Facilities and Construction Services.
Carl Kirar, Facilities and Construction Services Director, reported on the Regional Operations and Communications Facility (ROC) timeline and next steps for construction and solar photovoltaic. Discussion ensued.
8.26 23-0635
Discussion of Fiscal Year (FY) 2024 Budget Planning Guidance.
Patrice Sutton, Chief Financial Officer, and Jim Hawkins, Deputy County Administrator, reported on the FY 2024 Budget Planning Guidance including the pre-balancing approach, revenues, and expenses. Discussion ensued. The committee agreed with both scenarios that were presented.
8.27 23-0098
Director’s Report - Finance.
There was no Finance Director's Report.
Member Clark left the meeting at 10:35 a.m.
County Administration
8.28 23-0655
Discussion on Video Gaming Revenue Policy.
Cassandra Hiller, Assistant County Administrator, presented on the Video Gaming Revenue (VGR) Policy and introduced Brenda O'Connell, Community Development Administrator, who reported on the problem gambling issue and portfolio review. Patrice Sutton, Chief Finance Officer, reported on the policy discussion. Discussion ensued.
Public Comment was made by:
Elizabeth Theisen
Dorris Maya
Jill Novacek
Pat Davenport
Sandy Williams
8.29 23-0657
Discussion on Proposed Job Order Contract (JOC) Policy.
This item was postponed.
8.30 23-0636
Discussion on the Centralization of the Public Works Finance Function.
Matt Meyers, Assistant County Administrator, reported on the Centralization of the Public Works Finance Function and introduced Austin McFarlane, Public Works Interim Director, and Patrice Sutton, Chief Financial Officer, who provided an overview of the objective, areas of focus, examples, advantages, risks and next steps. Discussion ensued. 8.31 23-0665
Resolution on Proposed Flag Policy.
This item was postponed.
9. County Administrator's Report
There was no County Administrator's Report.
10. Executive Session
10.1 23-0100
Executive Session to discuss pending litigation pursuant to 5 ILCS 120/2 (c)(11).
10.1 23-0671
A
Committee action authorizing settlement authority.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that this committee action item be approved. The motion carried by the following voice vote.
Aye: 6 - Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
Not Present: 1 - Member Clark
10.2 23-0101
Executive Session to review closed session minutes pursuant to 5 ILCS 120/2 (c) (21).
10.2 23-0641
A
Committee action approving the Financial and Administrative Committee Executive Session minutes from April 6, 2023.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that these minutes be approved. The motion carried by the following voice vote:
Aye: 6 - Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
Not Present: 1 - Member Clark
10.2 23-0614
B
Committee action approving the Ethics and Oversight Committee Executive Session minutes from September 28, 2022.
A motion was made by Vice Chair Vealitzek, seconded by Member Parekh, that these minutes be approved. The motion carried by the following voice vote:
Aye: 6 - Member Danforth, Chair Frank, Member Kyle, Member Parekh, Member Pedersen and Vice Chair Vealitzek
Not Present: 1 - Member Clark
11. Members' Remarks
There were no remarks from members.
12. Adjournment
Chair Frank declared the meeting adjourned at 12:21 p.m.
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