Lake County PSAP Consolidation Committee met May 10
Here are the minutes provided by the committee:
1. Call to Order
Chair Formica called the meeting to order at 10:00 a.m.
2. Roll Call of Members
Jim Hawkins, Executive Agent Representative (EA Rep.), did a roll call of members.
Members present:
CenCom E9-1-1 - Greg Formica, CenCom Board / Committee Chair
Gurnee - Patrick Muetz, Village Administrator / Committee Vice Chair
Lake County - Jim Hawkins, Deputy County Administrator / EA Rep. (Ex-Officio / Non-Voting)
Lake Zurich - Ray Keller, Village Manager
Mundelein - Peter Vadopalas, Assistant Village Administrator
Vernon Hills - Kevin Timony, Village Manager
Waukegan - Scott Chastain, Deputy Chief
Members not present:
Fox Lake
Lake County Sheriff's Office
Others Present:
In Person:
Carl Kirar, Director of Facilities and Construction
Cassandra Hiller, Lake County Assistant County Administrator
Chas Buschick, Wauconda Fire Dist.
Chuck Smith, Countryside Fire Protection Dist.
Don Hansen, Mundelein Support Services Dir.
Ed Roncone, Libertyville Police, Chief
Gabe Guzman, Waukegan Police. Dir. of Communications
Janna Philipp, County Administrator's Office
John Monahan, Mundelein Police, Chief
Jon Joy, Lake County
Kent Mckenzie, Sheriff's Office
Kevin Hunter, County Board Member
Larry Oliver, Undersheriff
Lindsay Szafran, FoxComm Manager
Mike Pakosta, Libertyville Fire Dept., Chief
Nichol Whitfield, CenCom E9-1-1
Patrick L. Kreis, Vernon Hills Police, Chief
Steve Holtz, Libertyville Fire Dept., Asst. Fire Chief
Steve Husak, Lake Zurich Police, Chief
Taryn Sofie, CenCom E9-1-1
Electronically:
Scott Strom, Federal Engineering, Inc. PCC Project Manager
3. Approval of Minutes
3.1 23-0488
Committee action approving the PSAP Consolidation Committee minutes from March 15, 2023.
A motion was made by Vice Chair Muetz seconded by Member Timony, that these minutes be approved. The motion carried unanimously by voice vote.
4. Public Comment
There were no comments from the public.
5. Unfinished Business
There was no unfinished business to discuss.
6. New Business
6.1 23-0489
Executive Agent Update.
Jim Hawkins, Executive Agent Representative (EA Rep.), provided a brief overview of consolidation efforts to date, the core requirements, the concept of operations and the continuing progress and timelines of the four Lines of Effort (LOE) - 1: Technology, 2: Facility, 3: Organization, 4: ETSB/JETSB consolidation. EA Rep. Hawkins reported for LOE 1: Technology, JMS has been decoupled from CAD, Mobile and RMS. For LOE 2: Facility, he reported that there will be a groundbreaking for the ROC Facility, tentatively on July 7, 2023. EA Rep. Hawkins went over the Federal Engineering Project Plan schedule and reported that the Task A - Project Work Plan has been completed and the invoice has been paid. He also mentioned that in addition to the groundbreaking, there will be a Progress Update and IGA #2 Planning Kickoff meeting for partners and potential partners on May 31, 2023 at the Round Lake Beach Civic Center at 1:00 p.m.
6.2 23-0724
Project Manager Update.
Scott Strom, Project Manager (PM), gave a high level overview of activities the Federal Engineering team are working on. PM Strom reported that his team has been coordinating with the various working groups, including the Continuity of Operations (COOP) which meets twice monthly and the ROC and Technology working groups. He is also working to get each agency’s Standard Operating Procedures and Guidelines. PM Strom stated that one of the outcomes of the May 31st Progress Update and Planning Kickoff meeting is to establish a working group for the IGA. He encouraged anyone who wants to be involved to join.
6.3 23-0490
Working Group Updates.
-Continuity of Operations: Working Group Lead Pat Kreis (Vernon Hills Chief of Police) reported that the group has been meeting regularly, and there are some things that the group will need to start making decisions on, like technology. He emphasized the importance of the May 31st meeting for partner involvement. He also reported on the stay agreement progress and employee engagement.
-Planner / Project Manager Hiring: Jim Hawkins, Executive Agent Representative (EA Rep.) stated that this working group is on hold, as the main objective has already been met.
-Technology: Working Group Lead Lindsay Szafran (911 FoxComm Manager) reported there are ongoing discussions about ROC technology and future ownership of the networking and technologies, and some decisions need to be made in the near future. Lead Szafran reported on RMS and CAD and the go live date of April of 2024.
-ROC Facility: Working Group Lead Don Hansen (Mundelein Dir. of Supportive Services) reported that the group continues to meet about various items, like network diagrams and consoles and that some decisions will need to be made soon.
Carl Kirar, Director of Facilities and Construction provided an update on ROC facility funding, including additional ARPA funding and a grant for energy initiatives. He stated that they now have all the funds needed to move the project forward. Director Kirar also mentioned the tentative ROC facility groundbreaking date of July 7, 2023.
Jon Joy, Construction Project Manager provided an update on procurement, including Path Construction being awarded the general contractor contract and the radio tower being resolicited. He also provided an update on the solar array progress and permitting status.
-(J) ETSB: Working Group Lead Don Hansen (Mundelein Dir. of Supportive Services) reported he has been working with PM Strom about future JETSB design and that Federal Engineering will bring in some subject matter experts who have done consolidations previously for guidance and options.
-Consolidated PSAP Plan / IGA #2: Jim Hawkins, Executive Agent Representative (EA Rep.) stated that this is a new working group that will be starting soon. PM Strom encouraged participants to sign up and that is one goal for the May 31st meeting.
6.4 23-0722
Update on coordination, communication, and outreach to Lake County public safety entities and partners.
Jim Hawkins, Executive Agent Representative (EA Rep.) provided the general construct of the May 31, 2023 Progress Update and IGA #2 Planning Kickoff meeting. EA Rep. Hawkins said the meeting will provide an update on progress over the years, goals, ESTB, Federal Engineering activities, IGA #2, and then there will be time for questions and opportunities for partners to sign up for the working groups.
7. Members' Remarks
There were no remarks from Members.
8. Adjournment
A motion was made by Member Vadopalas, seconded by Member Chastain, to adjourn the meeting. The motion carried unanimously by voice vote. Chair Formica declared the meeting adjourned at 10:28 a.m.
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