Cook County Technology and Innovation Committee met May 24
Here are the minutes provided by the committee:
ATTENDANCE
Present: K. Morrison, S. Morrison, Aguilar, Degnen, Gordon, Quezada and Trevor (7) Absent: Deer and Miller (2) excused
PUBLIC TESTIMONY
Chairman K. Morrison asked the Secretary to the Board to call upon the registered public speakers, in accordance with Cook County Code.
No public speakers.
23-3015
COMMITTEE MINUTES
Approval of the minutes from the meeting of 04/26/2023
A motion was made by Vice Chairman S. Morrison, seconded by Commissioner Gordon, to approve 23-3015. The motion carried by the following vote:
Ayes: K. Morrison, S. Morrison, Aguilar, Degnen, Gordon, Quezada and Trevor (7)
Absent: Deer and Miller (2)
23-1613
Presented by: F. THOMAS LYNCH, Chief Information Officer, Bureau of Technology
PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Proven IT, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute contract Good(s) or Service(s): Leasing of High Speed Digital Printers
Contract Value: $1,360,956.30
Contract period: 5/1/2023 - 4/31/2028, with two (2) one-year renewal options
Potential Fiscal Year Budget Impact: FY 2023 - $272,191.26; FY 2024 - $272,191.26; FY 2025 - $272,191.26; FY 2026 - $272,191.26; FY 2027 - $272,191.26
Accounts: 11000.1490.15050.540135.00000.00000
Contract Number(s): 2210-10064
Concurrence(s):
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
Technology: N/A
Summary: The Bureau of Technology is requesting authorization of the Board of Commissioners to award a competitively bid contract with Proven IT to replace existing end-of-life, end-of-support, high-speed black & white printers. This contract is needed to continue high-speed printing of property tax bills, jury summons, checks, revenue tax billing, property assessments, assessment appeal forms, IRS W2 forms and other miscellaneous print items.
Competitive bidding procedures were followed in accordance with the Cook County Procurement Code. Proven IT was the lowest, responsive and responsible bidder.
A motion was made by Commissioner Degnen, seconded by Vice Chairman S. Morrison, to recommend for approval 23-1613. The motion carried by the following vote:
Ayes: K. Morrison, S. Morrison, Aguilar, Degnen, Gordon, Quezada and Trevor (7)
Absent: Deer and Miller (2)
23-2111
Presented by: F. THOMAS LYNCH, Chief Information Officer, Bureau of Technology
PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Toshiba Business Solutions, a division of Toshiba American Business Solution, Arlington Heights, Illinois
Request: Authorization for the Chief Procurement Officer to renew and increase contract Good(s) or Service(s): Leasing of multi-function digital copiers (MFD)
Original Contract Period: 5/1/2019 - 4/30/2024, with two (2) one-year renewal options Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: 5/1/2024 - 4/30/2025
Total Current Contract Amount Authority: $2,250,000.00
Original Approval (Board or Procurement): Board, 4/25/2019, $2,250,000.00 Increase Requested: $1,267,770.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2023: $590,362.80, FY 2024: $590,362.80, FY 2025: $590,362.80 Accounts: 11000.1490.15050.550031
Contract Number(s): 1825-17613
Concurrences:
The vendor has met the MBE-and Women-owned Business Enterprise Ordinance via: Direct Participation.
The Chief Procurement Officer concurs.
BOT: N/A
Summary: Toshiba Business Solutions provides maintenance, support, and supplies for the fleet of Toshiba MFDs (Multi-Function Devices). These devices provide multiple functions to Cook County agencies within the Offices of The President as well as separately elected offices. The Bureau of Technology recommends that when printers reach the end of their lifecycle they are replaced with multi-functional devices (MFDs) which incorporate printing, photocopying, and scanning into one device that can be used by multiple users. This results in greater efficiency and reduced maintenance costs.
Competitive bidding procedures were followed for the original contract in accordance with the Cook County Procurement Code. Toshiba was the lowest, responsive and responsible bidder.
A motion was made by Commissioner Quezada, seconded by Commissioner Trevor, to recommend for approval 23-2111. The motion carried by the following vote:
Ayes: K. Morrison, S. Morrison, Aguilar, Degnen, Gordon, Quezada and Trevor (7)
Absent: Deer and Miller (2)
23-2112
Presented by: F. THOMAS LYNCH, Chief Information Officer, Bureau of Technology
PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: IBM/Enterprise Resource Planning System, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Software System Integration Services
Original Contract Period: 9/15/2015 - 9/14/2020 with one (1), five (5) year renewal option Proposed Amendment Type: Increase
Proposed Contract Period: N/A
Total Current Contract Amount Authority: $121,018,122.00
Original Approval (Board or Procurement): Board, 9/9/2015, $66,546,900.00 Increase Requested: $3,215,656.00
Previous Board Increase(s): 6/28/2017($6,809,520.00); 7/19/2017($1,999,782.00); 6/6/2018, ($1,500,000.00), 11/21/2019, ($44,161,920.00)
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 11/21/2019, 9/15/2020 - 9/14/2025
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2023: $965,656.00; FY 2024: $1,250,000.00; FY 2025: $1,000,000.00 Accounts: Fixed Charges (11000.1490.15050.540137 - IBM $7.5M)
Contract Number(s): 1418-14268
Concurrences:
The vendor has met the MBE- and Women-owned Business Enterprise Ordinance via: Direct Participation.
The Chief Procurement Officer concurs.
BOT: N/A
Summary: The Bureau of Technology is requesting authorization for the Chief Procurement Officer to increase the contract amount. IBM served as integrator to implement the County Oracle EBS ERP system, and now provides hosting and managed services support for the ERP applications This amendment will allow IBM to manage the migration of the applications to the Oracle Cloud Infrastructure and they will continue to manage our hosted infrastructure. In addition, IBM will continue to provide managed services for the ERP application including Oracle EBS, Oracle Hyperion and Oracle Business Intelligence Reporting Summarize contract and reason for Amendment.
Request for Proposals (RFP) procedures were followed for the original contract in accordance with the Cook County Procurement Code. IBM was recommended based on established evaluation criteria.
A motion was made by Commissioner Aguilar, seconded by Commissioner Gordon, to recommend for approval 23-2112. The motion carried by the following vote:
Ayes: K. Morrison, S. Morrison, Aguilar, Degnen, Gordon, Quezada and Trevor (7)
Absent: Deer and Miller (2)
23-2492
Sponsored by: KEVIN B. MORRISON, Cook County Board Of Commissioners
PROPOSED RESOLUTION
A RESOLUTION ON THE ILLINOIS SMART CITY AND REGION ASSOCIATION TO COLLABORATE WITH COOK COUNTY MEMBER MUNICIPALITIES
WHEREAS, The Illinois Smart City & Region Association (ISCRA) is a 501(c)(3) non-profit member association; and
WHEREAS, ISCRA’s mission is to provide education, information, and guidance through collaboration to more than 1,200 Illinois municipalities and corresponding regions; and
WHEREAS, the deliverables from ISCRA seeks to advance the successful implementation of appropriate technology initiatives within a given community and eliminates the sales pressure that local government officials so often associate with technology interactions; and
WHEREAS, ISCRA is an impartial platform where technology providers, together with, city staff and local elected officials converge for educational purposes to discuss the development and deployment of networked technologies for smarter cities as many city’s existing infrastructure is aging; and
WHEREAS, ISCRA’s educational objectives are performed with the goal of reducing a community’s expenses, improving operational efficiencies, increasing revenue opportunities, and establishing resilient, sustainable models that positively impact the quality of life for all citizens and businesses in Illinois; and
WHEREAS, it remains imperative for local governments and key decision makers to stay on the cutting edge of technology and innovation to better serve the residents of Cook County; and
WHEREAS, Cook County is committed to working with municipal, regional, and State of Illinois partners to advance the integration of smart solutions that leverage the latest and most effective technology;
THEREFORE, BE IT RESOLVED, that the Cook County Technology and Innovation Committee and the Cook County Board of Commissioners asks the Illinois Smart City and Regions Association to play a leading role engaging and guiding municipal members of Cook County in their technology education and digital transformation efforts. Whereby the Cook County Board of Commissioners are encouraged to introduce ISCRA to the municipal officials in their district.
A motion was made by Commissioner Aguilar, seconded by Commissioner Degnen, to recommend for approval 23-2492. The motion carried by the following vote:
Ayes: K. Morrison, S. Morrison, Aguilar, Degnen, Gordon, Quezada and Trevor (7)
Absent: Deer and Miller (2)
ADJOURNMENT
A motion was made by Vice Chairman S. Morrison, seconded by Commissioner Trevor, to adjourn the meeting. The motion carried by the following vote:
Ayes: K. Morrison, S. Morrison, Aguilar, Degnen, Gordon, Quezada and Trevor (7) Absent: Deer and Miller (2)
https://cook-county.legistar.com/MeetingDetail.aspx?ID=1103076&GUID=E07871ED-2670-4B69-AA39-40F9DA1FDB8F&Options=&Search=
Alerts Sign-up