City of Wheaton City Council met July 17.
Here are the minutes provided by the council:
1. Call to Order and Roll Call
The regular Wheaton City Council Meeting was called to order at 7:01 p.m. by City Clerk Andrea Rosedale. Upon roll call, the following were:
Physically Present: Councilman Clousing
Councilwoman Robbins
Councilman Weller
Councilman Barbier
Councilman Brown
Absent: Mayor Suess
Councilwoman Bray-Parker
City Staff Physically Present: Michael Dzugan, City Manager
John Duguay, Assistant City Manager
Dawn Didier, City Attorney
James Kozik, Director of Planning & Economic Development
Vince Laoang, Director of Public Works
Robert Lehnhardt, Director of Finance
Joseph Tebrugge, Director of Engineering
Samuel Webb, PW Fleet Superintendent
Susan Bishel, Public Information Officer
Andrea Rosedale, City Clerk
City Staff Electronically Present: Pat Keegan, Director of Information Technology
Sean Walsh, Sewers Superintendent
2. Appointment of Mayor Pro Tem
Councilwoman Robbins moved and Councilman Weller seconded that Councilman Barbier be appointed Mayor Pro Tem for the evening's meeting.
Roll Call Vote:
Ayes: Councilwoman Robbins
Councilman Weller
Councilman Brown
Councilman Barbier
Councilman Clousing
Nays: None
Absent: Councilwoman Bray-Parker
Mayor Suess
Motion Carried Unanimously
3. Presentations
Mayor Pro Tem Barbier read and presented a proclamation honoring and recognizing Native American veterans and all military veterans for their continued service and contributions to our country.
Gina Roxas with Trickster Cultural Center thanked the Mayor and City Council for welcoming the 9 annual National Gathering of Native American Veterans to Wheaton. She invited all to attend including both native and non-native residents and veterans to their free event at Cantigny July 21 through July 23 .
4. Citizens to be Heard
Vickie Austin, President, Wheaton Chamber of Commerce, 301 W. Roosevelt Road, Unit H, presented the City of Wheaton with a 2023 Wheaton Warhol Soup Can for Display at City Hall. She stated the soup cans represent the "Andy Warhol Portfolios: A Life in Pop" exhibit at the Cleve Carney Museum of Art located at College of DuPage. She recognized Allison Orr, Executive Director of the Downtown Wheaton Association for her efforts on the Arts, Business and Cultural Committee.
5. Consent Agenda
Councilwoman Robbins moved and Councilman Brown seconded that the following action be taken on the Consent Agenda items:
1. Approve the minutes of the Wheaton City Council Regular Meeting - June 19, 2023, as submitted.
2. Approve Bond Waivers/Raffle Licenses - DuPage Care Center Foundation and FT Cares Foundation.
3. Adopt Resolution R-2023-51, A Resolution Authorizing the Purchase of One (1) Walk-Behind Concrete Saw from White Cap Tools for a Total Amount Not to Exceed $25,014.99.
4. Adopt Resolution R-2023-52, A Resolution Authorizing the Execution of Agreement No. 385 with Infinity Technologies for the Purchase and Installation of Security Cameras for Parking Lots 3 and 4 for a Total Amount Not to Exceed $25,006.22.
5. Adopt Resolution R-2023-53, A Resolution Authorizing the Renewal of Software Maintenance and Support Services from Esri, Inc. for a One-Year Term and a Total Amount Not to Exceed $23,369.
Roll Call Vote:
Ayes: Councilwoman Robbins
Councilman Weller
Councilman Brown
Mayor Pro Tem Barbier
Councilman Clousing
Nays: None
Absent: Councilwoman Bray-Parker
Mayor Suess
Motion Carried Unanimously
6. Approve Appointment to City Commission
Mayor Pro Tem Barbier moved and Councilman Weller seconded that Lou Dieter be appointed to the Bicyclist and Pedestrian Commission for a three-year term through July 17, 2026.
Roll Call Vote:
Ayes: Mayor Pro Tem Barbier
Councilman Clousing
Councilwoman Robbins
Councilman Weller
Councilman Brown
Nays: None
Absent: Councilwoman Bray-Parker
Mayor Suess
Motion Carried Unanimously
7. Adopt Resolution R-2023-54, A Resolution Authorizing the Execution of Agreement No. 386 for Prosecution Services for a Total Amount Not to Exceed $192,000
Councilman Brown moved and Councilman Clousing seconded that R-2023-54, A Resolution Authorizing the Execution of Agreement No. 386 for Prosecution Services for a Total Amount Not to Exceed $192,000, be adopted.
City Manager Dzugan stated the two-year agreement with Marquart and Belmonte is allocated for prosecution of DUI and miscellaneous ordinance violations.
Roll Call Vote:
Ayes: Councilman Brown
Mayor Pro Tem Barbier
Councilman Clousing
Councilwoman Robbins
Councilman Weller
Nays: None
Absent: Mayor Suess
Councilwoman Bray-Parker
Motion Carried Unanimously
8. Adopt Resolution R-2023-55, A Resolution Declaring a Voluntary Surplus in the Courthouse Redevelopment Project Area Tax Increment Financing Allocation Fund and Authorizing the Distribution of Such Surplus.
Councilwoman Robbins moved and Councilman Weller seconded that R-2023-55, A Resolution Declaring a Voluntary Surplus in the Courthouse Redevelopment Project Area Tax Increment Financing Allocation Fund and Authorizing the Distribution of Such Surplus, be adopted.
City Manager Dzugan stated the resolution declares a $3MM TIF 3 surplus which means the $3MM the City has in the TIF 3 fund balance will be distributed to various taxing bodies in their percentage of total tax rate. He noted at the end of TIF 3 in CY 2028 it is estimated the City will have sufficient funds to fund the $3MM surplus, two projects identified in the TIF 3 plan and any other potential projects.
Roll Call Vote:
Ayes: Councilwoman Robbins
Councilman Weller
Councilman Brown
Mayor Pro Tem Barbier
Councilman Clousing
Nays: None
Absent: Councilwoman Bray-Parker
Mayor Suess
Motion Carried Unanimously
9. Adopt Resolution R-2023-56, A Resolution Authorizing the Execution of Agreement No. 388 with Visu-Sewer of Illinois LLC for the 2023 Sewer Main Rehabilitation Project for a Total Amount Not to Exceed $182,485
Councilman Brown moved and Councilman Clousing seconded that R-2023-56, A Resolution Authorizing the Execution of Agreement No. 388 with Visu-Sewer of Illinois LLC for the 2023 Sewer Main Rehabilitation Project for a Total Amount Not to Exceed $182,485, be adopted.
City Manager Dzugan noted the rehab program consists of lining sanitary and storm sewers which is a trenchless approach to minimize the impact of typical construction.
Roll Call Vote:
Ayes: Councilman Brown
Mayor Pro Tem Barbier
Councilman Clousing
Councilwoman Robbins
Councilman Weller
Nays: None
Absent: Mayor Suess
Councilwoman Bray-Parker
Motion Carried Unanimously
10. Adopt Resolution R-2023-57, A Resolution Authorizing the Execution of Agreement No. 390 with Strand Associates, Inc. for Phase 3 Construction Resident Engineer Services for the Creekside Drive Bridge Replacement for a Total Amount Not to Exceed $99,900
Councilman Brown moved and Councilman Weller seconded that R-2023-57, A Resolution Authorizing the Execution of Agreement No. 390 with Strand Associates, Inc. for Phase 3 Construction Resident Engineer Services for the Creekside Drive Bridge Replacement for a Total Amount Not to Exceed $99,900, be adopted.
City Manager Dzugan stated the agreement with Strand Associates was not the lowest bid by $48, however staff determined the benefit of having the original design engineer outweighed the difference.
Roll Call Vote:
Ayes: Councilman Brown
Mayor Pro Tem Barbier
Councilman Clousing
Councilwoman Robbins
Councilman Weller
Nays: None
Absent: Mayor Suess
Councilwoman Bray-Parker
Motion Carried Unanimously
11. Adopt Resolution R-2023-58, A Resolution Authorizing the Execution of Agreement No. 394 with Total Mechanical Solutions for HVAC Preventative Maintenance and Service for a Two-Year Agreement and a Total Amount Not to Exceed $69,260
Councilwoman Robbins moved and Councilman Clousing seconded that R-2023-58, A Resolution Authorizing the Execution of Agreement No. 394 with Total Mechanical Solutions for HVAC Preventative Maintenance and Service for a Two-Year Agreement and a Total Amount Not to Exceed $69,260, be adopted.
City Manager Dzugan stated Total Mechanical Solutions would also complete repairs on a time and materials basis at an hourly rate of $135.
Roll Call Vote:
Ayes: Councilwoman Robbins
Councilman Weller
Councilman Brown
Mayor Pro Tem Barbier
Councilman Clousing
Nays: None
Absent: Councilwoman Bray-Parker
Mayor Suess
Motion Carried Unanimously
12. Adopt Resolution R-2023-59, A Resolution Authorizing the Execution of Agreement No. 391 with Ostrander Construction for Police Department Interior Renovations for a Total Amount Not to Exceed $580,000
Councilman Brown moved and Councilman Weller seconded that R-2023-59, A Resolution Authorizing the Execution of Agreement No. 391 with Ostrander Construction for Police Department Interior Renovations for a Total Amount Not to Exceed $580,000, be adopted.
City Manager Dzugan stated the space is over 30 years old and will be modernized to accommodate current staffing and investigation practices.
Roll Call Vote:
Ayes: Councilman Brown
Mayor Pro Tem Barbier
Councilman Clousing
Councilwoman Robbins
Councilman Weller
Nays: None
Absent: Mayor Suess
Councilwoman Bray-Parker
Motion Carried Unanimously
13. Adopt Resolution R-2023-60, A Resolution Authorizing the Execution of Agreement No. 399 with Powerlink Electric for the Purchase and Installation of Emergency Backup Generator #7 for a Total Amount Not to Exceed $128,960
Councilwoman Robbins moved and Councilman Brown seconded that R-2023-60, A Resolution Authorizing the Execution of Agreement No. 399 with Powerlink Electric for the Purchase and Installation of Emergency Backup Generator #7 for a Total Amount Not to Exceed $128,960, be adopted.
City Manager Dzugan stated the agreement authorizes the replacement of one of two generators that serve the Public Works building.
Roll Call Vote:
Ayes: Councilwoman Robbins
Councilman Weller
Councilman Brown
Mayor Pro Tem Barbier
Councilman Clousing
Nays: None
Absent: Councilwoman Bray-Parker
Mayor Suess
Motion Carried Unanimously
14. Adopt Resolution R-2023-61, A Resolution Authorizing the Execution of Agreement No. 392 with Superior Road Striping Inc. for Thermoplastic Road Striping Services Through the Joint Purchasing Program with DuPage County for a Total Amount Not to Exceed $70,000
Councilman Brown moved and Councilman Clousing seconded that R-2023-61, A Resolution Authorizing the Execution of Agreement No. 392 with Superior Road Striping Inc. for Thermoplastic Road Striping Services Through the Joint Purchasing Program with DuPage County for a Total Amount Not to Exceed $70,000, be adopted.
Roll Call Vote:
Ayes: Councilman Brown 1.
Mayor Pro Tem Barbier
Councilman Clousing
Councilwoman Robbins
Councilman Weller
Nays: None
Absent: Mayor Suess
Councilwoman Bray-Parker
Motion Carried Unanimously
15. Pass Ordinance 0-2023-24, An Ordinance Amending Ordinance E-3730 as Amended - Lot 30 in Keim's Resubdivision of Wheaton Park Manor (Northeast Corner of Roosevelt and County Farm Roads) VASA Fitness
Councilman Weller moved and Councilman Brown seconded that 0-2023-24, An Ordinance Amending Ordinance E-3730asAmended-Lot30in Keim's Resubdivision of Wheaton Park Manor (Northeast Corner of Roosevelt and County Farm Roads) VASA Fitness, be passed.
City Manager Dzugan stated the request to amend the Target Stores Planned Unit Development to permit the redevelopment of the former Ultra Foods store toa VASA Fitness allows for the remodel of the entire 67,000 square foot space as a fitness center along with the paving of the parking lot. The changes are being considered by the City Council without a public hearing as they are in substantial conformity with the original PUD. He noted this expeditious process of City Council amendment approval was initiated a few years ago to reduce the approval time for developers.
Roll Call Vote:
Ayes: Councilman Weller
Councilman Brown
Mayor Pro Tem Barbier
Councilman Clousing
Councilwoman Robbins
Nays: None
Absent: Councilwoman Bray-Parker
Mayor Suess
Motion Carried Unanimously
16. Adopt Resolution R-2023-62, A Resolution Authorizing the Mayor to Sign and directing the City Clerk to Attest to an Amended Intergovernmental Agreement Between the City of Wheaton and the County of DuPage, Illinois for the Dorset Flood Improvement Project
Councilman Weller moved and Councilwoman Robbins seconded that R-2023-62, A Resolution Authorizing the Mayor to Sign and directing the City Clerk to Attest to an Amended Intergovernmental Agreement Between the City of Wheaton and the County of DuPage, Illinois for the Dorset Flood Improvement Project, be adopted.
City Manager Dzugan stated the IGA amends a current IGA with the County for funding the Dorset Flood Improvement Project to allow the City to receive an additional $66,000 towards the project as a result of the total project cost being more than the original award.
Roll Call Vote:
Ayes: Councilman Weller
Councilman Brown
Mayor Pro Tem Barbier
Councilman Clousing
Councilwoman Robbins
Nays: None
Absent: Councilwoman Bray-Parker
Mayor Suess
Motion Carried Unanimously
17. Pass Ordinance 0-2023-25, An Ordinance Amending Ordinance 0-2021-27 (21 Blanchard Circle) Councilman Brown moved and Councilman Weller seconded that 0-2023-25, An Ordinance Amending Ordinance 0-2021-27 (21 Blanchard Circle), be passed.
City Manager Dzugan stated the request to amend the 21 Blanchard Circle Planned Unit Development to permit some changes to the nursery school, which was originally planned for the space west of the retail building. He noted the amendment may be considered by the City Council without a public hearing provided the changes are in substantial conformity with the original PUD.
Roll Call Vote:
Ayes: Councilman Brown
Mayor Pro Tem Barbier
Councilman Clousing
Councilwoman Robbins
Councilman Weller
Nays: None
Absent: Mayor Suess
Councilwoman Bray-Parker
Motion Carried Unanimously
18. Council Comment
Councilman Weller thanked staff for their quick and efficient work towards the cleanup following the weekend storm. He reflected upon his attendance at the Jay Allen concert performance at Memorial Park sponsored by David Vivoda among others which raised $20,000 for the Alzheimer's Association.
Councilwoman Robbins also thanked staff for their efforts cleaning up following the storm.
Councilman Barbier stated it was an honor to serve as the Mayor Pro Tem at tonight's City Council meeting.
19. Approval of Warrants
Councilwoman Robbins moved and Councilman Brown seconded that Warrant No. 851 in the amount of $2,953,243.68 and Warrant No. 852 in the amount of $1,339,711.18, be approved.
Roll Call Vote:
Ayes: Councilwoman Robbins
Councilman Weller
Councilman Brown
Mayor Pro Tem Barbier
Councilman Clousing
Nays: None
Absent: Councilwoman Bray-Parker
Mayor Suess
Motion Carried Unanimously
20. Adjournment
Councilman Brown moved and Councilwoman Robbins seconded that the regular Wheaton City Council Meeting be adjourned at 7:29 p.m.
Roll Call Vote:
Ayes: Councilman Brown
Mayor Pro Tem Barbier
Councilman Clousing
Councilwoman Robbins
Councilman Weller
Nays: None
Absent: Mayor Suess
Councilwoman Bray-Parker
Motion Carried Unanimously
https://www.wheaton.il.us/AgendaCenter/ViewFile/Minutes/_07172023-2342
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