City of Wheaton Public Library Board met Aug. 21.
Here are the minutes provided by the board:
I. Call to Order
The Board of Trustees of the Wheaton Public Library held their regular Board meeting on Monday, August 21, 2023. In the absence of Board President Laurie Metanchuk, Vice President Al Herbach called the meeting to order at 7:00 p.m. Members present in person at roll call: Christine Fenne, Al Herbach, Simone Morton, Steve Siemer, Kathryn Staron and Vallari Talapatra. Absent: Bob Lyon, Laurie Metanchuk and Robert Rammer. Betsy Adamowski, Library Director, Dawn Kovacs, Deputy Director and Ed Sirovatka, IT/Facilities Manager, and Lisa Christell-Sandri, Library Finance/Business Office Manager and recording secretary for this meeting, were also in attendance.
II. Citizens to be Heard
There were no citizens to be heard. Lisa Christell-Sandri introduced Michelle Herring, the newly hired Business Office Associate, who sat in on the meeting.
III. Library Website Overview - Dawn Kovacs, Deputy Director
Mrs. Kovacs guided the members through the various areas of the Library's website, explaining where things are located and how to easily access them. She pointed out that WPL has many non-literary items that can be borrowed, such as Tech2Go, Steam Kits, learning games and board games among many other items. She responded to questions and comments from the Board members.
CONSENT AGENDA
IV. Minutes for the July 17, 2023 Board Meeting
V. Minutes for the July 17, 2023 Planning Meeting
VI. Financial Reports for July 2023 and Bill Listing for August 2023 Payment
Mr. Siemer moved and Mrs. Fenne seconded to approve the Consent Agenda items.
Roll Call Vote
Ayes: Ms. Staron
Ms. Talapatra
Mr. Herbach
Mrs. Morton
Mr. Siemer
Mrs. Fenne
Nays: None
Absent: Mr. Lyon
Mrs. Metanchuk
Mr. Rammer
Motion Carried
VII. Library Director's Board Report for July 2023
Mrs. Adamowski stated that the Friends of the Wheaton Library Book Sale made over $20,741. The Library has received two large endowments, $10,000 from Marjorie Nichols' estate and $33,333.33 from the Miriam Helen Timko Trust, with additional funds to be distributed later. In addition to that, the Friends, along with other donors, gave $10,000 to the Library Agency Fund in memory of Gail Fiene, who was a dedicated member of the Friends. A gold butterfly has been placed on the Giving in her memory. Mrs. Adamowski said that there have been bomb threats at many local libraries recently. WPL has not received any. She talked about the 100-year anniversary celebration. The invitations should be done on Friday and she is anticipating attendance of about 200 people.
VIII. Unfinished Business:
A. Motion to Approve Studio GC Contract for the Redesign and Replacement of the Library West Plaza
There was concern among the members about the motion not having an amount. They went over the contract and discussed the best way to express the motion. The wording was amended to read, Motion to Approve the Studio GC Contract AIA B101-2017, Not to Exceed 8% of the Total in Accordance with Section 11.5. Mr. Siemer moved and Ms. Talapatra seconded to approve the amended motion.
Roll Call Vote
Ayes: Mrs. Morton
Mr. Siemer
Ms. Talapatra
Mrs. Fenne
Mr. Herbach
Ms. Staron
Nays: None
Absent: Mr. Lyon
Mrs. Metanchuk
Mr. Rammer
Motion Carried
IX. New Business:
A. Election of Officers for July 2023 - June 2024
Ms. Staron, Chair of the Nomination Committee stated that the committee recommended the following slate:
President Laurie Metanchuk
Vice President Alan Herbach
Secretary Vallari Talapatra
Treasurer Christine Fenne
Mrs. Fenne moved and Mrs. Morton seconded to accept the slate as presented. Mr. Herbach asked if there were any nominations from the floor. There were none.
Roll Call Vote
Ayes: Mrs. Morton
Mr. Siemer
Ms. Talapatra
Mrs. Fenne
Ms. Staron
Mr. Herbach
Nays: None
Absent: Mr. Lyon
Mrs. Metanchuk
Mr. Rammer
Motion Carried
B. Motion to Approve Closing the Library on December 31, 2023
Mr. Siemer moved and Mr. Herbach seconded to approve the motion.
Roll Call Vote
Ayes: Mrs. Fenne
Ms. Talapatra
Mr. Siemer
Mr. Herbach
Mrs. Morton
Ms. Staron
Nays: None
Absent: Mr. Lyon
Mrs. Metanchuk
Mr. Rammer
Motion Carried
X. Closed Session:
A. 5ILCS 120/2 (c)(21): Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minute or semi-annual review of the minutes as mandated by Section 2.06
Mr. Herbach moved and Ms. Talapatra seconded to go into Closed Session.
Roll Call Vote
Ayes: Mr. Siemer
Mr. Herbach
Mrs. Fenne
Ms. Staron
Ms. Talapatra
Mrs. Morton
Nays: None
Absent: Mr. Lyon
Mrs. Metanchuk
Mr. Rammer
Motion Carried at 8:12 p.m.
XI. Return to Open Session
The Board members returned to Open Session at 8:20 p.m.
A. Adopt R-01-23: Resolution Authorizing the Release of Closed Session Minutes
Mr. Herbach moved and Ms. Staron seconded to adopt R-01-23 (see attached)
XII. Board Member Comments (Round the Table)
Mrs. Fenne thanked Mrs. Adamowski and the Library for participating in the Food Drive for Fuel Pantry for C.O.D.
XIII. Adjournment
There being no further business of the Wheaton Public Library Board of Trustees, Mr. Herbach moved and Mr. Siemer seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 8:26 p.m.
https://www.wheaton.il.us/AgendaCenter/ViewFile/Minutes/_08212023-2359
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