Cook County Board of Commissioners Technology and Innovation Committee met Sept. 12.
Here are the minutes provided by the board:
Approval of the minutes from the meeting of 07/19/2023
23-3335
Presented by: F. THOMAS LYNCH, Chief Information Officer, Bureau of Technology
PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: CDW-Government (CDW-G) LLC, Vernon Hills, Illinois
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Data Center and Network Communication Products and Related Services
Original Contract Period: 6/1/2019 - 5/31/2024, with three (3) one-year renewal options
Proposed Amendment Type: Increase
Proposed Contract Period: N/A, Increase only
Total Current Contract Amount Authority: $46,740,000.00
Original Approval (Board or Procurement):Board, 5/23/2019, $30,000,000.00
Increase Requested: $29,155,747.00
Previous Board Increase(s): 6/16/2022, $16,740,000.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 6/16/2022 (Renewal Period 6/1/2024 - 5/31/2025)
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2023 (Aug 23 - Nov 23): $6,915,224, FY 2024 (Dec 23 - Nov 24): $17,745,672, FY25 (Dec 24 - May 25): $4,494,851
Accounts: Each agency procures items using funds from its annual budget
Contract Number(s): 1830-17422
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct participation.
The Chief Procurement Officer concurs.
The Chief Information Officer has reviewed this item and concurs with this recommendation
Summary: The proposed contract amendment increases purchasing authority by $29,155,747.00 to meet the procurement needs of Cook County agencies utilizing the contract. This contract authorizes use of CDWG as a reseller of IT network hardware. Each agency utilizes funds from its annual budget; this is not a request for additional funding.
The original contract was awarded through a publicly advertised Request for Proposal (RFP) process in accordance with the Cook County Procurement Code. CDW-G was awarded based on established evaluation criteria.
Legislative History : 7/20/23 - Board of Commissioners - refer to the Technology and Innovation Comm
23-3616
Presented by: F. THOMAS LYNCH, Chief Information Officer, Bureau of Technology
PROPOSED INTERGOVERNMENTAL AGREEMENT
Department: Bureau of Technology
Other Part(ies): State of Illinois, Department of Innovation and Technology
Request: Approve the IGA with the State of Illinois, Department of Innovation and Technology that lets the County take ownership and pay its fair share of the cost for their portion of the new fiber optic cable path in the downtown campus that avoids the Thompson Center
Goods or Services: construction cost of alternate fiber optic pathway
Agreement Number(s): N/A
Agreement Period: 20 Year contract with a one-time payment upon completion of the project Fiscal Impact: $399,300.00
Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program)
Summary: The current fiber optic system connecting the downtown campus was constructed by the County in 2013. This system connects government buildings including but not limited to Daley Center, Dunne Building, County Building, and City Hall. This not only interconnects downtown government buildings, but also connects all County locations to our Internet Service Providers and connects major facilities (Stroger, Provident, Jail, Oak Forest, Markham, Maywood) to our Wide Area Network. The County no longer has free access to the main artery due to the State of Illinois selling the Thompson Center to Google.
Through this IGA, the State will oversee the construction of this new fiber path and the County will pay its fair share proportionate to the number of strands allocated. This equals 33% of the construction cost to the County which is estimated to be $399,300.
Legislative History : 7/20/23 - Board of Commissioners - refer to the Technology and Innovation Comm
https://cook-county.legistar.com/MeetingDetail.aspx?ID=1119910&GUID=25FE3E86-2A8A-44CD-8500-C47B93E4148B&Options=&Search=
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