Chicago City Wire

Village of Cherry Valley Committee of the Whole met May 28

Here are the minutes provided by the committee:

MEMBERS: VILLAGE PRESIDENT: DAVID SCHROEDER

VILLAGE TRUSTEES: NANCY BELT MIKE NEVILLE

JEFF FUSTIN BRANDI PEARSE

SALLY HOLLEMBEAK CARL WEDIG

Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM.

Deputy Clerk Heather Riley took roll call:

NANCY BELT PRESENT SALLY HOLLEMBEAK PRESENT

JEFF FUSTIN PRESENT BRANDI PEARSE PRESENT

MIKE NEVILLE PRESENT DAVID SCHROEDER PRESENT

CARL WEDIG PRESENT

Also present: Attorney Aaron Szeto, Village Administrator Jim Claeyssen, Sergeant Jesse Pearse, Engineer Kevin Bunge C.E.S. Inc. and Deputy Village Clerk Heather Riley.

ADOPT THE AGENDA:

Village President Schroeder entertained a motion to adopt and amend the agenda with 1 change: Under Engineer’s Report - Kevin Bunge is giving the report in Adam Bunge’s absence.

Trustee Hollembeak moved to approve the amended agenda. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES:

1. Village President Schroeder entertained a motion to approve the Committee of the Whole Meeting Minutes from May 13, 2024. Trustee Hollembeak so moved. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.

PUBLIC COMMENT:

PRESIDENT’S REPORT:

1. Village President Schroeder moved to send to the Village Board approval of a Special Event Permit for Sofi’s Tacos, (Jose Lopez) 702 E. State Street, Cherry Valley, Illinois to hold a Farmers and Goods Market from 10:00 AM – 2:00 PM beginning July 7, 2024 and to be held every other Sunday until October 20, 2024. Trustee Hollembeak seconded.

Trustee Fustin stated that he would like to see the Village Board approve only the July 7, 2024 Special Event Permit first and then get feedback from the neighbors regarding noise and see how the street parking goes.

Jose Lopez spoke to the committee stating that he is not in favor of just approving only the July 7th Special Event Permit due to all the work involved into putting together a market and the number of people counting on him to get a market going. He stated that he is just trying to help the small businesses in Cherry Valley and give them an opportunity that other larger establishments have. He also stated that he is willing to have no music if that will help get his permit approved.

After continued discussion, A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN NAY BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

DAVID SCHROEDER AYE

Motion carried 6-1.

2. Village President Schroeder moved to send to the Village Board for approval of a Special Event Permit for Alpine Kiwanis Charities Brat Days, at the CherryVale Mall (Northwest Parking Lot) from July 10, 2024 to July 15, 2024. They are a requesting the fees be waived as they are a not for profit organization. Trustee Hollembeak seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

DAVID SCHROEDER AYE

Motion carried 7-0.

3. Village President Schroeder moved to send to the Village Board approval of a Special Event Permit for Auto Envy (Nick Liston) 7194 Vandiver Road, Rockford, IL to hold a Ribbon Cutting/Grand Opening Celebration on June 1, 2024. Trustee Hollembeak seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

DAVID SCHROEDER AYE

Motion carried 7-0.

ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

PUBLIC WORKS – CHAIRMAN TRUSTEE MIKE NEVILLE.

ENGINEER’S REPORT:

Well 7 – Well House – C.E.S. has resubmitted Well House #7 plans and specs for IEPA and FRSA review. As a reminder, we will be required to retest for radium and gross alpha during a final well water quality test when applying for the operating permits.

Next steps include:

• Approximate Schedule – Estimated project dates provided below. o Plans & Specs are at IEPA for review. –

Submitted to IEPA on October 26, 2023.

◦ Winn Co has approved. IEPA’s latest review had 1 minor addition not present in the first review.

◦ IEPA received the latest resubmittal on 1/25/24.

◦ Per Village request, the latest plans and specs were advertised as of 2/7/24. Bids were opened on Wednesday 3/20/24.

◦ Construction – The project was awarded to DPI Construction; Lisa is working on the amending the final sections of the Contract. Roxanne finalized her amendments and reviewed the adjustments with Adam. Once Lisa has turned over her adjustments, the Contractor will be given a copy to review before finalizing the documents.

Upper Pond Regional Detention Improvements –Stenstrom has regraded the surround pond area and overseeded where needed. They have addressed Public Work’s and C.E.S.’s concerns. Adam will be preparing a final pay request for project closeout. Adam has requested a warranty letter from Stenstrom for their restoration work.

CV 2024 Streets Improvements Project – The Contractor is continuing with their curb and sidewalk removals and replacement. Adam will confirm the pavement pulverization schedule with the Contractor this week for updated notices to all Swanson Park Residents.

CV Elgin Street Watermain Replacement - The Board has approved the Elgin Street Watermain Replacement project proposal. The Village has pre-purchased the estimated 12” and 8” watermain necessary for the project. Design is being finalized. Adam has received FRSA televised line reports to confirm any conflicts with sanitary services.

An exhibit has been shared with Frontier to inform them they have service poles that need to be relocated or stabilized throughout watermain construction. Adam met with Public Works and old unreliable hydrants are being replaced along the route since the PW team already has the replacement hydrants on hand.

CV Watermain Lowering – S. Mall Drive – Adam & Public Works held their preconstruction meeting with the

Contractor. DPI will be working over the next 2 weeks to replace and test the lowered watermain. IDOT has previously agreed they will pay for all construction and engineering-related costs.

Engineering Report will be placed on file with the permanent record.

UNFINISHED BUSINESS:

1. General Public Works Updates from Interim Public Works Director Andy Wesseln.

• Village Administrator Claeyssen stated that Andy Wesseln went home ill today but if you have any questions feel free to reach out to Andy later this week.

NEW BUSINESS:

1. Trustee Neville moved to send to the Village Board approval of the purchase of a Muller Hydrant Seat Wrench, which is essential for prompt repairs of fire hydrants, from Core & Main, Belvidere, IL at a cost of $1,595.00 from line item 5242 Water. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Neville moved to send to the Village Board approval of a proposal from PER MAR Security Services, Loves Park, IL to install a Fire Suppression Remote Monitoring System (Option 2) at the Cherry Valley Village Hall at an initial cost of $5,175.72 from line item 5400 Capital Improvements and a monthly charge of $89.60 from line item 5170 Buildings & Grounds. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

CHAIRMAN’S REPORT: No report.

EX-OFFICIO’S RECREATION BOARD REPORT:

• Trustee Pearse stated that the next meeting is on June 5, 2024 at 6:00 PM. All are welcome to attend.

PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Fustin moved to send to the Village Board approval for Patrol Officer Erickson and Patrol Officer Nance to attend a 3-day Criminal Interdiction hands-on and classroom training July 22-24, 2024 in St. Charles, IL (Transportation via Police vehicle).

• Total registration cost is $699.00 per person for a total cost of $1,398.00 from line item 5195 Police.

• Total cost for meals is $150.00 per person for a total cost of $300.00 from line item 5200 Police.

Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote. 

2. Trustee Fustin moved to send to the Village Board approval for Sergeant Crouch and Patrol Officer Strand to attend a 3-day Active Threat Integrated Response Training on July 23 -25, 2024 at Argonne National Laboratory in Lemont, IL (Transportation via Police vehicle).

• No registration cost.

• Total cost for meals is $150.00 per person for a total cost of $300.00 from line item 5200 Police.

Trustee Pearse seconded. All “AYE” None opposed. Motion carried by voice vote.

3. Trustee Fustin moved to send to the Village Board to approve a Memorandum of Understanding for an Information Sharing Initiative known as The Law Enforcement Information Exchange Midwest (LinX Midwest). Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

CHIEF’S REPORT: SERGEANT JESSE PEARSE -

• 2 arrests have been made regarding the graffiti issues in Baumann Park.

• Furniture for the Unified Command Center should be arriving within the next two weeks, after that the department will begin to plan a grand opening.

FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

CHAIRMAN’S REPORT: No Report.

ADMINISTRATION REPORT:

1. Village Administrator Claeyssen updated the committee regarding the Dog Park Project.

• IKON Electric and PER MAR Security have completed their tasks of providing electrical power to the dog park and installing the electronic control controls for gate access.

• PER MAR Security has trained Administration Staff how to program the key fobs for park users once registration starts and the park opens to the public.

• Public Works continues to install equipment in the park.

• Signs Now will be delivering the new Appell Dog Park Sign by the end of the week.

• Pearson Plumbing and Heating has been contracted to install the water line for the dog fountain.

• We are having a difficult time establishing grass in the dog park (even with all the rain we have had) so Public Works will be looking into over seeding the park with a hardier rye mix. We are now looking at a late August opening but hopefully sooner.

PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE CARL WEDIG.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. After some discussion, Trustee Wedig moved to amend the village’s Code of Ordinances, Chapter 82 Zoning, regarding Special Uses in both Commercial Community (CC) and Commercial General (CG) Zoning Districts - Parking Lot, which is accessory to and serving a principal use on a separate parcel which is not within, but adjacent to, Village Limits and sending to the Village Board approval of An Ordinance Amending Various Provisions of Chapter 82 – Zoning, of the Code of Ordinances of the Village of Cherry Valley, Illinois regarding Parking Lots. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Wedig moved to send to the Village Board approval of a proposed Ordinance of the Village of Cherry Valley, Illinois Approving A Special Use Permit to allow for an Accessory Parking Lot in the Commercial Community (CC) Zoning District for 81 XX E. State Street, Cherry Valley, Illinois. Trustee Hollembeak seconded. Discussion then occurred regarding the request regarding the proposed Ordinance for a Special Use Permit. Attorney Galluzzo spoke on behalf of Lyford & State LLC regarding their proposed parking lot along Lyford Road. Discussion occurred amongst the committee members, along with Village Attorney Szeto. Trustee Fustin made the following statement: “I wish to table this discussion until a better deal for the residents is struck with the developer. I don’t support a yearly payment put into escrow of approximately $40,000/year for only a 4-year period. I see a scenario where the Casino property owners could end up with this parking lot developed within the Village and the residents would not be receiving revenue from the Casino itself nor the parking lot that is within the Village limits after 4 years pass. At minimum, I can only support an ongoing payment of the approximately $40,000/year if the rest of the property is not developed by that time. Also, if the parking lot is spun off from the main lot, the $40,000 yearly payment follows the property so the Village residents still get something from allowing a special use permit that helps a business not in our borders.” No committee members seconded his request to table. Trustee Wedig called for the vote. 6 “AYES” 1 “NAY” (Trustee Fustin). Motion carried by voice vote.

PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

ADJOURNMENT:

Trustee Hollembeak moved that the meeting be adjourned at 7:45 PM. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

https://cms3.revize.com/revize/villageofcherryvalley/COW%20MINUTES%2005-28-2024.pdf