Chicago City Wire

Village of Cherry Valley Committee of the Whole met Nov. 11

Here are the minutes provided by the committee:

MEMBERS: VILLAGE PRESIDENT: DAVID SCHROEDER

VILLAGE TRUSTEES: NANCY BELT MIKE NEVILLE

BRANDI PEARSE SALLY HOLLEMBEAK

CARL WEDIG

Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM.

Deputy Clerk Heather Riley took roll call:

NANCY BELT PRESENT SALLY HOLLEMBEAK PRESENT

BRANDI PEARSE ABSENT MIKE NEVILLE PRESENT

CARL WEDIG PRESENT DAVID SCHROEDER PRESENT

Also present: Attorney Aaron Szeto, Village Administrator Jim Claeyssen, Interim Public Works Director Andy Wesseln, Sergeant Andy Paulson, Adam Bunge C.E.S, and Deputy Village Clerk Heather Riley.

ADOPT THE AGENDA:

Village President Schroeder entertained a motion to approve the November 11, 2024 agenda.

Trustee Hollembeak moved to approve the agenda. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES:

Village President Schroeder entertained a motion to approve the Committee of the Whole Meeting Minutes from October 28, 2024. Trustee Neville moved to approve the October 28, 2024 Committee of the Whole Meeting Minutes. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

PUBLIC COMMENT: None.

PRESIDENT’S REPORT:

1. An update from Mr. David Sidney, The Place Foundry LLC, regarding the Cherry Valley Crossings Project. Mr. Sidney explained to the Committee how creating a BDD – Business Development District would be in the Village’s best interest to help fund this project.

ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Belt moved to send to the Village Board and consider this a second and final reading of AN ORDINANCE OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS AUTHORIZING NORTHERN ILLINOIS GAS COMPANY D/B/A NICOR GAS COMPANY, ITS SUCCESSORS AND ASSIGNS, TO CONTRACT, OPERATE AND MAINTAIN A GAS DISTRIBUTION SYSTEM IN AND THROUGH THE VILLAGE OF CHERRY VALLEY, ILLINOIS. (An update to our franchise agreement). Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

PUBLIC WORKS – CHAIRMAN TRUSTEE MIKE NEVILLE.

ENGINEER’S REPORT: Adam Bunge CES INC

Well 7 – Well House – Adam has received a verbal confirmation from the IEPA that the Well House construction permit should have been issued. We have requested a copy of the permit as we don’t believe the Village has received their copy yet. As a reminder, we will be required to retest for radium and gross alpha during a final well water quality test when applying for the operating permits.

Next steps include:

• Approximate Schedule – Estimated project dates provided below.

○ We are waiting for IEPA’s official approval letter. – Submitted to IEPA on October 26, 2023.

○ IEPA’s latest review had 1 minor addition not present in the first review.

○ IEPA reported verbally to Adam on 09/04/24 that the permit should have been issued. Adam continues to request the permit from the EPA.

• Construction Update Report: o Submittals continue to be reviewed and Pay Estimate #4 & #5 were recommended for payment.

○ At the latest biweekly meeting between Village staff and DPI, DPI shared a new schedule and discussed pouring the garage floor soon, including the elevated stoop.

○ Adam has provided the Contractor with a new grading plan for the northwest corner of the Well House Barn to address the changes requested by the Village. Improvements include shifting the generator pad north, relocating sidewalk, and expanding the pavement further north to the relocated generator pad.

○ DPI is coordinating with Public Works for the keying of the access and interior doors.

○ DPI believes they can install 1 additional wooden stair to the upper loft staircase and eliminate the need for a concrete landing.

CV 2024 Streets Improvements Project –Rock Roads began paving the downtown Streets on Friday and believe they can get all asphalt completed in one day. We are currently coordinating with the Contractor for a different storm structure flattop as the existing is in direct conflict with the ADA grading design requirements. The rotation of the flattop and existing storm sewers prevent the typical lowering we required.

CV Elgin Street Watermain Replacement – DPI has pressure tested and ran bacterial samples on the western run of watermain. They plan to work on reconnecting all services next week. Adam has received and is reviewing pay request #2 for payment.

CV Elgin Street Parking Lot – DPI has paved the parking lot, replaced the stamped colored concrete, and paved the manhole patch for the storm connection. They will continue to work on tree installation, pavement striping, and site restoration.

This Engineering Report will be placed on file with the permanent record.

UNFINISHED BUSINESS:

1. General Public Works Updates from Interim Public Works Director Andy Wesseln

Public Works

• Fall Street Sweeping.

• Obtained pallets for bricks – waiting for inmate crew to be scheduled.

Parks

• Dog Park Camera to be installed this week.

If you have any questions please reach out to Andy Wesseln.

NEW BUSINESS:

1. Trustee Neville moved to send to the Village Board a Change Order from DPI construction, Pecatonica, IL related to the Elgin Street Watermain Project, Change Order #2 WELL POINT DEWATERING at a cost of $12,306.92 from line item 5380 Water. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Neville moved to send to the Village Board approval to participate in a 2025 MFT Road Construction Project with Cherry Valley Township for the village’s portion, resurfacing a stretch of Mulford Road, from Blackhawk Road north to Linden Road, and a section of Linden Road, from Mulford Road to Perryville Road since both government agencies have ownership in this area. Estimated cost is $211,022.50 (38% of total cost) from MFT Funds. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

3. Trustee Neville moved to send to the Village Board approval to advertise for a Maintenance Worker II position in the Public Works & Water Works Department. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

CHAIRMAN’S REPORT: No Report.

EX-OFFICIO’S RECREATION BOARD REPORT:

1. Trustee Neville moved that the Committee of the Whole approve The Santa Event to be held on December 1, 2024 at a cost of $550.00 from line item 5260 Buildings and Grounds. Trustee Belt seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

SALLY HOLLEMBEAK AYE BRANDI PEARSE ABSENT

DAVID SCHROEDER AYE CARL WEDIG AYE

Motion carried 5-0 with (1) absent.

2. Trustee Neville moved that the Committee of the Whole approve the 2024 Holiday Lights Contest at a cost of $125.00 from line item 5260 Buildings and Grounds. Trustee Hollembeak seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

SALLY HOLLEMBEAK AYE BRANDI PEARSE ABSENT

DAVID SCHROEDER AYE CARL WEDIG AYE

Motion carried 5-0 with (1) absent.

PUBLIC SAFETY –

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

CHIEF’S REPORT:

• Sergeant Andy Paulson has no report this evening for Chief Stockburger.

FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

CHAIRMAN’S REPORT: No Report.

ADMINISTRATION REPORT:

1. October 2024 Administrative Report –Report placed on file with the permanent record.

PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE CARL WEDIG.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. A Presentation regarding a Proposed Community Solar Farm on Mulford Road by Rockford Community Energy Initiative LLC.

2. Trustee Wedig moved to send to the Village Board the first reading of AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR A SOLAR FARM PURSUANT TO CHAPTER 82 SECTION 82-281(d)(13) FOR THE PROPERTY KNOWN AS PINS: 16-10-101-003, 16-10-201-002, and 16-03-351-004 (SOLAR FARM – MULFORD ROAD/RCEI). Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

3. Trustee Wedig moved to send to the Village Board the first reading of AN ORDINANCE AUTHORIZING THE EXECUTION OF A DEVELOPMENT AGREEMENT FOR THE VILLAGE OF CHERRY VALLEY, ILLINOIS PINS: 16-10-101-003, 16-10-201-002, AND 16-03-351-004 (SOLAR FARM – MULFORD ROAD/RCEI). Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Health Insurance – Please see monthly report. Any questions please see Treasurer Maureen Gumowski.

EXECUTIVE SESSION: Village President Schroeder entertained a motion to go into Execution Session for the following:

EXECUTIVE SESSION:

(5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

(5 ILCS 120/2) (C)(2) (Collective negotiating) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Trustee Hollembeak so moved. Trustee Belt seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

SALLY HOLLEMBEAK AYE BRANDI PEARSE ABSENT

DAVID SCHROEDER AYE CARL WEDIG AYE

Motion carried 5-0 with (1) absent.

Village President Schroeder excused Attorney Aaron Szeto, Deputy Clerk Heather Riley, Sergeant Andy Paulson, and Village Engineer Adam Bunge from the remainder of the meeting at 8:02 PM. Attorney Roxanne Sosnowski joined the meeting at 8:02 PM.

Interim Director Andy Wesseln was excused from the remaining of executive session at 8:27 PM.

Village Administrator Claeyssen will take the Executive Session minutes for this meeting.

The Committee of the Whole was in Executive Session from 8:02 PM to 8:33 PM.

RECONVENE TO OPEN SESSION:

At 8:33 PM Village President Schroeder called the meeting back to order. Village Administrator Claeyssen took roll call:

NANCY BELT PRESENT SALLY HOLLEMBEAK PRESENT

BRANDI PEARSE ABSENT MIKE NEVILLE PRESENT

CARL WEDIG PRESENT DAVID SCHROEDER PRESENT

ADJOURNMENT:

Trustee Hollembeak moved that the meeting be adjourned at 8:34 PM. Trustee Belt seconded.

All “AYE” None opposed. Motion carried by voice vote.

https://cms3.revize.com/revize/villageofcherryvalley/COW%20MINUTES%2011-11-2024.pdf