Mayor Philip J. Suess | City of Wheaton Website
Mayor Philip J. Suess | City of Wheaton Website
City of Wheaton Public Library Board met Nov. 18
Here are the minutes provided by the board:
1. Call to Order
The Board of Trustees of the Wheaton Public Library held their regular Board meeting on Monday, November 18, 2024. Board President Laurie Metanchuk called the meeting to order at 7:00 p.m. Members present in person at roll call: Laurie Metanchuk, Bob Rammer, Vallari Talapatra, Steve Siemer, and Bob Lyon. Absent: Al Herbach, Christine Fenne, and Simone Morton. Betsy Adamowski, Library Director, Ed Sirovatka, IT/Facilities Manager, and Michelle Secor, Business Office Associate and recording secretary for this meeting, were also in attendance.
II. Citizens to be Heard
None.
III. Minutes for the October 21, 2024 Board Meeting
IV. Financial Reports for October 2024 and Bill Listing for November 2024
Mr. Siemer moved and Dr. Rammer seconded to approve the Consent Agenda items.
Roll Call Vote
Ayes: Mr. Lyon
Mr. Siemer
Dr. Rammer
Ms. Talapatra
Mrs. Metanchuk
Nays: None
Absent: Mr. Herbach
Mrs. Fenne
Mrs. Morton
Motion Carried
V. Library Director's Report for October 2024
Mrs. Fenne enters at 7:10 P.M.
Mrs. Adamowski shared that on December 3, 2024 she will be attending the Legislative Meetup being held in Oak Brook and that if any of the Board members are interested in attending she would be happy to register them for the event as well. Mrs. Metanchuk and Ms. Talapatra asked Mrs. Adamowski to register them for the event. Mrs. Adamowski announced that the Narcan dispenser has finally arrived and she will be working with staff to install it in the WPL main entrance. Mrs. Adamowski and Deputy Director Dawn Kovacs have been interviewing candidates for the Finance/Business Office Manager position that will soon be vacant due to Mrs. Christell-Sandri's imminent retirement on December 27, 2024. Mrs. Adamowski shared that she is still researching the best way to go forward with the Wheaton College student library cards.
VI. Unfinished Business:
A. Motion to Approve the CY 2025 Operating Budget to be Presented to the City Council
Mrs. Fenne moved and Mr. Siemer seconded to approve the CY 2025 Operating Budget to be Presented to the City Council.
Roll Call Vote
Ayes: Mr. Lyon
Mrs. Fenne
Mr. Siemer
Ms. Talapatra
Dr. Rammer
Mrs. Metanchuk
Nays: None
Absent: Mrs. Morton
Mr. Herbach
Motion Carried
B. Motion to Approve the Interior 1A - Main Floor Vision Project for $230,428
Dr. Rammer moved and Mr. Lyon seconded to approve the Interior 1A-Main Floor Vision Project for $230,428.
Discussion occurred about the breakdown of the project costs and Mrs. Adamowski related how the project costs will be allocated: A breakdown is below:
A-Frame Shelving $161,827 (50% due at time of order)
Hallett Moving $ 55,500
Architect Fees $ 12,600
TOTAL $230,428
Roll Call Vote
Ayes: Mr. Siemer
Ms. Talapatra
Mr. Lyon
Mrs. Fenne
Dr. Rammer
Mrs. Metanchuk
Nays: None
Absent: Mr. Herbach
Mrs. Morton
Motion Carried
C. Motion to Approve a Distribution of $40,000 from the Capital Replacement Fund to be used for new shelving for the Interior 1A - Main Floor Vision Project
Mrs. Fenne moved and Mr. Siemer seconded to approve a Distribution of $40,000 from the Capital Replacement Fund to be used for new shelving for the Interior 1A - Main Floor Vision Project.
Roll Call Vote
Ayes: Ms. Talapatra
Dr. Rammer
Mrs. Fenne
Mr. Siemer
Mr. Lyon
Mrs. Metanchuk
Nays: None
Absent: Mr. Herbach
Mrs. Morton
Motion Carried
D. Motion to Close Wheaton Public Library Garbe Book Endowment Fund to be used for the Interior 1A - Main Floor Vision Project
Mr. Siemer moved and Ms. Talapatra seconded to close Wheaton Public Library Garbe Book Endowment Fund to be used for the Interior 1A - Main Floor Vision Project.
Discussion occurred about the Garbe Book Endowment Fund. Mrs. Adamowski shared the history of the fund and discussed plans to put up a plaque in honor of the Garbe family after the completion of the project. Mrs. Fenne suggested placing a butterfly on the butterfly donation wall as well.
VII. New Business
Roll Call Vote
Ayes: Ms. Talapatra
Mr. Siemer
Dr. Rammer
Mrs. Fenne
Mr. Lyon
Mrs. Metanchuk
Nays: None
Absent: Mrs. Morton
Mr. Herbach
Motion Carried
A. Motion to Approve 2025 Wheaton Public Library Board Meeting Schedule
B. Dr. Rammer moved and Ms. Talapatra seconded to approve the Board Meeting Schedule.
Discussion was had about clarifying the motion because two different schedules were presented. The first schedule kept the days of the Board meetings on the third Monday of each month while the second schedule moved the Board meeting to the following Tuesday if the meeting happened to fall on a Federal holiday (this happens in January and February of 2025). It was agreed that the motion needed to be clarified so Dr. Rammer requested permission to withdraw his motion. Mrs. Metanchuk asked the members of the board if there was any objection to Dr. Rammer withdrawing his motion. With a consensus vote, and no more discussion, the motion was withdrawn and the motion was reworded for clarification. Motion to Approve the Library Board Meeting Schedule for 2025 with the January meeting being on January 21st and the February meeting being on February 18th while the rest of the 2025 meetings will be held on the third Monday of the Month
Mr. Siemer moved and Dr. Rammer seconded to approve the Library Board Meeting Schedule for 2025 with the January meeting being on January 21st and the February meeting being on February 18th while the rest of the 2025 meetings will be held on the third Monday of the Month.
Roll Call Vote
Ayes: Mr. Lyon
Mr. Siemer
Dr. Rammer
Ms. Talapatra
Mrs. Metanchuk
Nays: Mrs. Fenne
Absent: Mr. Herbach
Mrs. Morton
Motion Carried
C. Library Director Evaluation Process - President Laurie Metanchuk
Mrs. Metanchuk passed out evaluation packets which included Mrs. Adamowski's CY 2024 Evaluation Summary and Goals. Mrs. Adamowski will email a fillable evaluation to all board members that will be due to Mrs. Metanchuk by December 6, 2024.
VIII. Board Member Comments (Round the Table)
Mrs. Adamowski will be mailing out a holiday donor letter with the endowment brochure to past donors in the beginning of December. With input from the board it was decided that it would be beneficial for the letters to be signed by both Mrs. Adamowski and Mrs. Metanchuk. A social media post will be created as well.
IX. Adjournment
There being no further business of the Wheaton Public Library Board of Trustees, Mr. Siemer moved and Dr. Rammer seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 7:48 p.m.
https://www.wheaton.il.us/AgendaCenter/ViewFile/Minutes/_11182024-2682
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