The University of Illinois at Chicago Undergraduate Student Government met Sept. 19 to remodel the website.
Here are the meeting's minutes, as provided by the university:
Undergraduate Student Government Fall Meeting #3
September 19, 2016
Call to Order - Roll Call
Regular Meeting of the Undergraduate Student Government called to order at 5:10 PM in SCE 605.
The following members were present:
Flordalia Rodriguez-García, David Lin, Samrudhi Vaghmare, Peter Varughese, Asha Binbek, Dennis Ho, Shifa Zhong, Nancy Camacho, Deepika Kommineni, Rowida Zatar and Marlena Szymczak.
The following members were absent:
Dean DuJuan Smith, Jauwan Hall, Kiana Narvaez, Pooja Baxi, Chris Anthony Ebisi, Christian Goddard, Pari Shah
Reading and Approval of the Minutes:
There was a motion to approve the meeting minutes. Meeting minutes were approved.
Reading and Approval of the Agenda:
Motion to add guest speaker Susan Teggatz. Agenda approved as corrected.
Guest Speaker: Susan Teggatz
Students and RAs were not working effectively in the outdated programming model, so a new programming model is in effect for the second year and improvements are seen.
HON 201 and Business class being taught in the residence halls.
MAP works survey in place, which helps with intervention. Program identifies who is at risks. Early intervention is the key to student success. Housing has partnered with study group for anatomy class “with the bones” so students can use the tools to study.
Improvements of residence hall plans being implemented. Campus Housing is critical for first year students. Campus housing offers support and resources. New programming model for RAs focuses on helping student have a sense of belonging.
President Flordalia Rodriguez-Garcia
Doodle poll results: cabinet meeting Wednesdays at 5 pm.
Attended lunch with prospective Executive Director of Student Financial Aid Tina Baskin—she seems to be a good candidate for the position.
Wrote 3 USG Staff resolutions—candidates elected upon approval of the assembly to be appointed
Catalyst retreat—thanks for coming Saturday! Want to make it mandatory next year that every assembly member attends this retreat. You can never have too much leadership experience.
Sixth Annual President’s Interfaith and Community Service Campus Challenge: representing USG UIC in Washington DC.
Thanks for volunteering for Constitution Day!
Vice President David Lin
Kiosk hours’ doodle poll filled out in person during meeting; kiosk starts October
2 kiosks this week and next week
If you’re getting voted in today fill out the sheet today
Oct. 3 is picture day
Website is being remodeled
3 stages cleaning, adding, updating, reconstructing so it is more efficient
Emails asking for bios. Once it is updated, there will be a presentation of the website
Oct 8 at 11 am for Amazon ribbon cutting—Flordalia will represent USG
Arab American cultural center—IRC director will represent USG irc dir rep us? Date TBA. Associates: as soon as you are a new member, reach out to directors and associates--have to work with committee for at least 2 weeks
All directors should have keys
Log in office hours please
Interviewed 11 students, 3 will not be joining. 8 in application process. 5 are to get voted in today.
Meeting with director of wellness center will be guest speaker next meeting. She wants to partner with us for sexual assault awareness week
Oxfam Hunger Banquet
Office supplies meeting with treasurer to send in order soon
Sitting in on director committee meetings. Seeing great initiative.
Sending reminders to members/ office hour warnings
Accountability—log in office hour. 3 warnings equals strike. 3 strikes leads to impeachment process
Contact info has been compiled
Elections for secretary coming up
Decorating poster board
Still looking for leadership opportunities
Positive reinforcements and recognition for those who don’t receive strikes or warnings
Agendas for the assembly handled by secretary
Webinars to be implemented eventually
Email contact info if you are new member/ schedule trainings
Directors email committee structures to Samrudhi
Contact David to get keys firstname.lastname@example.org
Last week wrote 9 RFFs for business cards
Wrote RFF for food catering, which will be “prewritten” for all meetings
Talked to members about joining committee
Nancy is appointed Assistant Treasurer
Marlena is no longer part of the committee
Service Hour opportunity: 5-6 Thursday BH 208: talking about politics in a nondestructive manner
IRC Director Asha Binbek
Civic engagement—Thanks for coming to Constitution Day! Red White and Bowl is coming up September 26.
Rock the vote on Tuesday the 27th
Debate watch parties October 7, 9, 19th
Voter Soup and Substance Oct. 25th
Student org connection events: SOSs (student org socials) 1 in October, another one for political orgs, religious orgs in February
Student org banquet—bring in leadership speaker that will teach skills to members
Student org of the month—to connect with uic news to publish them
Fearless Undocumented Alliance scholarships—working with URC
Student Choice Awards. Students vote on favorites
Outreach campaign with CRC. “99 problems and we can fix one” done by sister school—inspiration for UIC, but all committees needed
Cultural week (spring)
“Cultural diversity and you”—workshop. How to make campus more inclusive
UIC color run and spirit rock—will have to see if we are allowed to use the rock. Perhaps purchase a rock
Oxfam Hunger Banquet at UIC in November
Addressing religion and spirituality on campus. Interfaith speaker?
Work with SLDVS for Make Mondays Matter. Oct. 3rd: make trick or treat cups for the children’s hospital!
SIC Director Dennis Ho
Last Thursday: helped host the workshop to discuss new learning hub at UIC, about 30 people were there. Found architecture firm that will be helping with this project
Meeting with Kevin Booker from UIC police
Community composting program
Refurbishing the second floor in library
Torch in the Quad to show UIC pride, more details TBA
Starting to plan sustainability town hall
URC Director Rowida Zatar
Committee meeting tomorrow at 2—stop by
Last week, meeting with Dean Smith about dead week. Change name to reading week.
Teachers can’t assign anything that is worth more than 10% of grade
Do top 100 universities have reading weeks? See if there is a correlation
Issue of teacher evaluations—no transparency… Dean Smith looking at who is in charge of teacher evaluations.
Investigating why there is a difference between U of I and UIC--why Is their policy different than ours?
UIC documents—look into why some races are excluded
CRC Director Shifa Zhong
Thank you to new members
Deepika and David,thank you for helping with recruitment emails
Promo items—still working to finalize
Customized clothing coming soon
Committee ambassador who will reach out to each committee so that we can help promote big events
Communication is key
Promotion of USG
Social media—insta and fb
Social media coordinator meeting with marketing director.
Midwestern American Forensics League competitions introduced to the assembly by Nancy Camacho
It will be voted on the following week.
Motion to change resolution 2016-F3-301 to 2016-F4-301. Approved.
Motion to change resolution 2016-F2-300 to 2016-F3-300. Recognized.
Up for debate.
Funding for Student Nutrition Association
Up for vote. No debate. Resolution passes. 2016-F3-300 adopted.
Secretary: up for election
Marlena elected as secretary.
Motion to rearrange items on agenda. 10th to be Public Forum and Announcements and 11th to be Ceremonial Inductions. 12th to be Voting in new members. Second recognized. Motion approved.
Hiring of website manager. Debate is open. Question has been called. Second has been recognized. Resolution passes. Resolution is adopted
Hiring of Graphics Coordinator. Debate is open. Question has been called. Second has been recognized. Resolution passes. Resolution is adopted
Hiring the Chief of Staff. Discussion open. Question called. Second recognized. Resolution fails. Not adopted.
Service hours. 2 volunteers share experiences.
Motion to table meeting. Second has been recognized. We will pick up in Items for Discussion on October 3rd.
There was a motion to adjourn. Second was recognized.
The meeting adjourned at 7:00 PM.
Meeting Minutes submitted by Secretary Marlena Szymczak.