Chicago City Wire

Metropolitan Water Reclamation District of Greater Chicago Committee of the Whole met April 20.

Here is the minutes provided by the Committee:

Call Meeting to Order:

President Mariyana T. Spyropoulos presiding, called the meeting to order at 11:35 a.m.

Rollcall

Present: 9 - Frank Avila; Timothy Bradford; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos

Finance Committee:

-Report

1 17-0446 Report on Cash Disbursement for the Month of February 2017, in the amount of $28,101,430.52

Recommended

-Authorization

2 17-0430 Authority to Approve Travel for David St. Pierre, Executive Director, in the estimated amount of $1,000.00, for travel to Washington D.C., to attend a meeting with USEPA officials, Accounts 101-15000-612010/612030

Recommended

3 17-0435 Authority to Approve Travel for Debra Shore, Commissioner, in the amount of

$180.02, for travel to Madison, Wisconsin, to attend the Environmental Law and Policy Center’s (“ELPC”) 2017 Science-Policy Confluence Conference on March 29, 2017, Accounts 101-11000-612010 and 101-11000-612030

Recommended

4 17-0437 Authority to Approve Travel for Frank Avila, Commissioner, in the estimated amount of $750.00, for travel to Minneapolis, Minnesota, to attend the 35th Annual National Pesticide Forum, Accounts 101-11000-612010 and 101-11000-612030

Recommended

Procurement Committee:

-Report

5 17-0398 Report on advertisement of Request for Proposal 17-RFP-24 Fitness Tracking Devices, estimated cost $90,000.00, Account 101-25000-601250, Requisition 1459685

A motion was made by Timothy Bradford, seconded by Debra Shore, that this Report be Recommended. The motion carried by the following roll call vote:

Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos

6 17-0403 Report on advertisement of Request for Proposal 17-RFP-29 Perform Information Technology Network Operations Consulting Services, estimated cost $80,000.00, Account 101-27000-612430, Requisition 1462221

Recommended

7 17-0432 Report of bid opening of Tuesday, April 4, 2017

Recommended

8 17-0433 Report of bid opening of Tuesday, April 11, 2017

Recommended

-Authorization

9 17-0395 Authorization to exercise the option to extend the agreement with Aurico Reports, LLC (formerly known as Aurico Reports Inc.) for Contract 15-RFP-07 to provide pre-employment background checks and related services for an additional two-year period.

Recommended

-Authority to Advertise

10 17-0393 Authority to advertise Contract 17-847-11 Truck Hauling of Liquid Sludge from the Lemont Water Reclamation Plant, estimated cost $262,700.00, Account 101-68000-612520, Requisition 1441334

Deferred by Barbara J. McGowan

11 17-0405 Authority to advertise Contract 17-480-11 Provide Maintenance and Support for Existing District Polycom Videoconference Equipment, estimated cost $13,702.11, Account 101-27000-612840, Requisition 1443931

Recommended

12 17-0410 Authority to advertise Contract 17-672-11 Furnishing and Delivering Tires for Heavy Equipment to Various Locations, estimated cost $105,000.00, Account 101-66000-623250, Requisition 1459145

Recommended

13 17-0411 Authority to advertise Contract 13-370-3F, Buffalo Creek Reservoir Expansion, estimated cost between $20,074,055.75 and $24,300,172.75, Accounts 401-50000-645620 and 501-50000-645620, Requisition 1461806 (As Revised)

Deferred by Martin J. Durkan

14 17-0418 Authority to advertise Contract 17-363-12 (RE-BID) for public tender of bids a 60-year lease on 7 acres of District real estate located south of the Cal-Sag Channel and west of Cicero Avenue in Crestwood, Illinois, eastern portion of Cal-Sag Channel Parcel 11.04 The minimum initial annual rental bid shall be established at $156,000.00

Recommended

15 17-0420 Authority to advertise Contract 17-664-11 Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois, estimated cost $34,100.00, Account 101-66000-612420, Requisition 1461197

-Issue Purchase Order

16 17-0400 Issue purchase order and enter into an agreement for Contract 17-RFP-16 Flexible Spending Account Administrator with Chard Snyder & Associates Inc. in an amount not to exceed $195,000.00, Account 101-25000-612430

Recommended

17 17-0401 Issue purchase order and enter into an agreement with Acacia Financial Group Inc., for contract 17-RFP-11 Financial Advisory Services Related to the District Financing Program, for a three-year period in an amount not to exceed $91,250.00, Account 101-11000-612430, Requisition 1443107

Recommended

18 17-0404 Issue purchase order to Citrix Systems Inc. to Furnish and Deliver Renewal of Eight Hundred (800) Citrix XenApp Software Maintenance Licenses, Renewal of Twenty-Five (25) Citrix XenDesktop Software Maintenance Licenses, and Renewal of Two (2) Citrix NetScaler MPX Appliances in an amount not to exceed $82,372.50, Accounts 101-27000-612810, 612820, Requisition 1460526

Recommended

19 17-0424 Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver four 2017 Ford Escapes, three 2017 Ford Transit Medium Roof Vans, and two Chevrolet Suburbans under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $264,057.98, Account 201-50000-634860, Requisition 1462213.

Recommended

20 17-0425 Issue purchase order to Landmark Ford Inc., to Furnish and Deliver one 2017 Ford Transit Cargo Van and one 2017 Ford Transit Passenger Van under the State of Illinois Joint Purchasing Contract No. 4018029, in an amount not to exceed $43,661.00, Account 201-50000-634860, Requisition 1462214.

Recommended

21 17-0434 Issue purchase order for Contract 17-100-11, Furnish and Deliver Automatic Samplers, to Hach Company, in an amount not to exceed $47,504.00, Account 101-16000-623570, Requisition 1438605

Recommended

22 17-0436 Issue purchase order for Contract 17-701-21, Furnish and Deliver a Submersible Storm Pump for the Deerfield Reservoir, to Grundfos Water Utility Inc., in an amount not to exceed $49,000.00, Account 201-50000-634650, Requisition 1434511

Recommended

23 17-0443 Issue purchase orders to Staples Contract and Commercial Inc., to Furnish and Deliver Miscellaneous Non-Stock Office Supplies to Various Locations under the National Joint Powers Alliance Purchasing (NJPA) Co-operative Contract Number 010615-SCC, in an amount not to exceed $64,302.10, Accounts 101, 501-11000, 15000, 16000, 20000, 25000, 27000, 30000, 40000, 50000, 66000, 67000, 68000, 69000-623520, Requisitions 1461808, 1461809, 1461810, 1462095, 1462096, 1462097, 1462099, 1462106, 1462107, 1462110, 1462218, 1462219, and 1462222

Recommended

-Award Contract

24 17-0439 Authority to award Contract 11-240-3P, Organic Waste Receiving Facility and Digester Gas Flare System Upgrade, Calumet Water Reclamation Plant, to IHC Construction Companies, L.L.C., in an amount not to exceed $8,426,000.00, plus a five (5) percent allowance for change orders in an amount of $421,300.00, for a total amount not to exceed $8,847,300.00, Account 401-50000-645650, Requisition 1440276

A motion was made by Timothy Bradford, seconded by Debra Shore, that this Agenda Item be Recommended. The motion carried by the following roll call vote:

Aye: 8 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos

Absent: 1 - David J. Walsh

25 17-0440 Authority to award Contract 17-002-12 (Re-Bid), Furnish and Deliver Cylinder Gases and Bulk Argon to Various Locations for a One (1) Year Period, Groups A, B, C, and D to Matheson Tri-Gas Inc., in an amount not to exceed $65,900.36, Account 101-20000-623840

Recommended

26 17-0442 Authority to award Contract 17-027-11, Furnish and Deliver Glass and Plastic Labware to Various Locations for a One (1) Year Period, Groups A and B to Fisher Scientific Company, LLC, in an amount not to exceed $62,226.65, and Group C to Qorpak, a Division of Berlin Packaging, LLC, in an amount not to exceed $48,091.19, Account 101-20000-623570

Recommended

27 17-0447 Authority to award Contract 16-806-22 (Re-Bid), Furnish, Deliver and Install an Upgraded Vacuum System at the 95th Street Pumping Station, to Ornelas Construction Company, in an amount not to exceed $286,309.00, Account 201-50000-645600, Requisition 1417079 (As Revised)

Recommended

-Increase Purchase Order/Change Order:

28 17-0408 Authority to increase purchase orders and to exercise the option to extend the agreements for an additional twelve (12) month period for Contract 15-RFP-11 Legal Services for Workers’ Compensation Defense to Dennis Noble & Associates, P.C. in an amount of $101,992.00, from an amount of $244,024.17 to an amount not to exceed $346,016.17 and to Heyl, Royster, Voelker & Allen, P.C. in an amount of $48,008.00, from an amount of $59,586.28 to an amount not to exceed $107,594.28, Account 101-25000-612430, Purchase Orders 3085891 and 3085933

Recommended

29 17-0445 Authority to decrease purchase orders issued to P. D. Morrison Enterprises, Inc., to Furnish and Deliver Miscellaneous Non-Stock Office Supplies to various locations under the State of Illinois Joint Purchasing Contract Number PSD4017241, in an amount not to exceed $64,302.10, from an amount of $76,900.00, to an amount of $12,597.90, Accounts 101, 501-11000, 15000, 16000, 20000, 25000, 27000, 30000, 40000, 50000, 66000, 67000, 68000, 69000-623520, Purchase Orders 3092215, 3092216, 3092217, 3092219, 3092220, 3092221, 3092223, 3092230, 3092231, 3092232, 3092234, 3092235, and 3092236

Recommended

-Engineering Committee:

Report

30 17-0397 Report on change orders authorized and approved by the Director of Engineering during the month of March 2017

Recommended

-Authorization

31 17-0412 Authority to enter into a Project Partnership Agreement (16-IGA-22) with the Department of the Army, represented by the United States Army Corps of Engineers, and the Chicago Park District for design and construction of the River Riparian Connectivity and Habitat Ecosystem Restoration Project, and to make payment to the United States Army Corps of Engineers in an amount not to exceed $2,500,000.00, Account 401-50000-645630

Recommended

Judiciary Committee:

-Authorization

32 17-0399 Authority to settle the Illinois Workers’ Compensation Claims of Tarita Stewart vs. MWRDGC, Cases 15 WC 13405, 15 WC 13406, and 15 WC 13407 in the sum of $22,428.78, Account 901-30000-601090

Recommended

33 17-0402 Authority to settle the Workers’ Compensation Claim of Lawrence Deschamps vs. MWRDGC, Claim 15 WC 26809, Illinois Workers’ Compensation Commission (IWCC), in the sum of $21,505.57, Account 901-30000-601090

Recommended

Maintenance & Operations Committee:

Report

34 17-0429 Report on change orders authorized and approved by the Director of Maintenance and Operations during the month of March 2017

Recommended

Real Estate Development Committee:

-Authorization

35 17-0396 Authority to enter into a 39-year lease agreement with the Village of Lemont on approximately 0.97 acres of District real estate located on the southwest corner of the District's Lemont Water Reclamation Plant property, Main Channel Parcel 23.11. Consideration shall be $10.00

Recommended

36 17-0427 Authorize and approve entry into a 10-year easement agreement with Mt. Prospect Horizon LP for District use of an approximately 34.5’ x 47’ parcel of land located at Kensington and Wolf Roads in Mt. Prospect, Illinois for a chemical dosing station. Consideration shall be a fee of $6,850.00

Recommended

37 17-0428 Authority to grant to the Village of Crestwood: (1) a one year non-exclusive temporary construction easement comprising 1.163 acres and (2) a 25-year non-exclusive easement comprising 0.914 acres to install, operate, maintain, repair and remove a 16-inch water main running southeasterly from Cicero Avenue to Kolmar Avenue in Crestwood, Illinois; part of Cal-Sag Channel Parcels 11.04, 12.05, 12.07 and 12.08. Consideration shall be a nominal fee of $10.00

Recommended

38 17-0441 Authorization to amend Board Order of March 2, 2017, regarding authority to pay final just compensation in the amount of $235,750.00 to acquire by “quick-take” the fee simple title to real estate commonly known as 8640 Natchez Avenue in Burbank, IL from Bonnie L. Gall, in the eminent domain lawsuit Metropolitan Water Reclamation District of Greater Chicago v. Bonnie L. Gall, et. al., Case No. 16L050815 in the Circuit Court of Cook County, and to pay relocation costs to Brian Gall in an amount not to exceed $30,918.00 to reflect the payment of relocation costs to Brian Gall and Bonnie L. Gall, Account 401-50000-656010, Capital Improvements Bond Fund

Recommended

Miscellaneous & New Business:

-Memorial Resolution

39 17-0394 Memorial Resolution sponsored by the Board of Commissioners extending sympathy and condolences to the family of Stacey Evan Wilson Davis

Recommended

40 17-0417 Memorial Resolution sponsored by the Board of Commissioners extending sympathy and condolences to the family of William James Carothers

Recommended

Approval of the Consent Agenda with the exception of Items: 5, 10, 13, 24, 41, 42, 43, and 44

President Mariyana T. Spyropoulos called for a motion to accept the agendas for each Standing Committee that was convened. Moved by Timothy Bradford, seconded by Kari K. Steele. President Mariyana T. Spyropoulos called for any objections. No objections were voiced. Motion carried.

Resolution

41 17-0431 Resolution sponsored by the Board of Commissioners recognizing Khemarey “Khem” Khoeun for her work in the refugee community

A motion was made by Timothy Bradford, seconded by Debra Shore, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays

42 17-0453 Resolution sponsored by the Board of Commissioners recognizing March4Meg

A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays

43 17-0454 Resolution sponsored by the Board of Commissioners recognizing Ron Hill’s twenty-seven years of service to the Metropolitan Water Reclamation District and congratulating him on his well-earned retirement

A motion was made by Timothy Bradford, seconded by Barbara J. McGowan, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays

44 17-0455 Resolution sponsored by the Board of Commissioners recognizing Dr. Tom Granato’s twenty-nine years of service to the Metropolitan Water Reclamation District and congratulating him on his well-earned retirement

A motion was made by David J. Walsh, seconded by Timothy Bradford, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays

Executive Session:

None

Adjournment:

The Committee of the Whole meeting of April 20, 2017 was adjourned at 12:20 p.m.

/s/ Jacqueline Torres

Clerk

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