Metropolitan Water Reclamation District of Greater Chicago Board met April 20.
Here is the minutes provided by the Board:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m.
Roll Call:
Present: 9 - Frank Avila; Timothy Bradford; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Approval of Previous Board Meeting Minutes:
A motion was made by David J. Walsh, seconded by Martin J. Durkan, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Public Comments:
Cindy Skrukrud, Sierra Club, addressed the Board regarding House Bill 2958
George Blakemore, concerned citizen, voiced concerns
Recess and Convene as Committee of the Whole:
A motion was made by Debra Shore, seconded by Kari K. Steele, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners:
At 12:25 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order
Finance Committee:
-Report
1 17-0446 Report on Cash Disbursement for the Month of February 2017, in the amount of $28,101,430.52
Published and Filed
-Authorization
2 17-0430 Authority to Approve Travel for David St. Pierre, Executive Director, in the estimated amount of $1,000.00, for travel to Washington D.C., to attend a meeting with USEPA officials, Accounts 101-15000-612010/612030
Approved
20, 2017 3 17-0435 Authority to Approve Travel for Debra Shore, Commissioner, in the amount of $180.02, for travel to Madison, Wisconsin, to attend the Environmental Law and Policy Center’s (“ELPC”) 2017 Science-Policy Confluence Conference on March 29, 2017, Accounts 101-11000-612010 and 101-11000-612030
Approved
4 17-0437 Authority to Approve Travel for Frank Avila, Commissioner, in the estimated amount of $750.00, for travel to Minneapolis, Minnesota, to attend the 35th Annual National Pesticide Forum, Accounts 101-11000-612010 and 101-11000-612030
Approved
Procurement Committee:
-Report
5 17-0398 Report on advertisement of Request for Proposal 17-RFP-24 Fitness Tracking Devices, estimated cost $90,000.00, Account 101-25000-601250, Requisition 1459685
A motion was made by Timothy Bradford, seconded by Barbara J. McGowan, that this Report be Approved. The motion failed. The motion carried by the following roll call vote:
Aye: 3 - Frank Avila, Kari K. Steele, Mariyana T. Spyropoulos
Nay: 5 - Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore
Absent: 1 - David J. Walsh
6 17-0403 Report on advertisement of Request for Proposal 17-RFP-29 Perform Information Technology Network Operations Consulting Services, estimated cost $80,000.00, Account 101-27000-612430, Requisition 1462221
Published and Filed
7 17-0432 Report of bid opening of Tuesday, April 4, 2017
Published and Filed
8 17-0433 Report of bid opening of Tuesday, April 11, 2017
Published and Filed
-Authorization
9 17-0395 Authorization to exercise the option to extend the agreement with Aurico Reports, LLC (formerly known as Aurico Reports Inc.) for Contract 15-RFP-07 to provide pre-employment background checks and related services for an additional two-year period.
Approved
-Authority to Advertise
10 17-0393 Authority to advertise Contract 17-847-11 Truck Hauling of Liquid Sludge from the Lemont Water Reclamation Plant, estimated cost $262,700.00, Account 101-68000-612520, Requisition 1441334
Deferred by Barbara J. McGowan
11 17-0405 Authority to advertise Contract 17-480-11 Provide Maintenance and Support for Existing District Polycom Videoconference Equipment, estimated cost $13,702.11, Account 101-27000-612840, Requisition 1443931
Approved
12 17-0410 Authority to advertise Contract 17-672-11 Furnishing and Delivering Tires for Heavy Equipment to Various Locations, estimated cost $105,000.00, Account 101-66000-623250, Requisition 1459145
Approved
13 17-0411 Authority to advertise Contract 13-370-3F, Buffalo Creek Reservoir Expansion, estimated cost between $20,074,055.75 and $24,300,172.75, Accounts 401-50000-645620 and 501-50000-645620, Requisition 1461806 (As Revised)
Deferred by Martin J. Durkan
14 17-0418 Authority to advertise Contract 17-363-12 (RE-BID) for public tender of bids a 60-year lease on 7 acres of District real estate located south of the Cal-Sag Channel and west of Cicero Avenue in Crestwood, Illinois, eastern portion of Cal-Sag Channel Parcel 11.04 The minimum initial annual rental bid shall be established at $156,000.00
Approved
15 17-0420 Authority to advertise Contract 17-664-11 Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois, estimated cost $34,100.00, Account 101-66000-612420, Requisition 1461197
Approved
-Issue Purchase Order
16 17-0400 Issue purchase order and enter into an agreement for Contract 17-RFP-16 Flexible Spending Account Administrator with Chard Snyder & Associates Inc. in an amount not to exceed $195,000.00, Account 101-25000-612430
Approved
17 17-0401 Issue purchase order and enter into an agreement with Acacia Financial Group Inc., for contract 17-RFP-11 Financial Advisory Services Related to the District Financing Program, for a three-year period in an amount not to exceed $91,250.00, Account 101-11000-612430, Requisition 1443107
Approved
18 17-0404 Issue purchase order to Citrix Systems Inc. to Furnish and Deliver Renewal of Eight Hundred (800) Citrix XenApp Software Maintenance Licenses, Renewal of Twenty-Five (25) Citrix XenDesktop Software Maintenance Licenses, and Renewal of Two (2) Citrix NetScaler MPX Appliances in an amount not to exceed $82,372.50, Accounts 101-27000-612810, 612820, Requisition 1460526
Approved
19 17-0424 Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver four 2017 Ford Escapes, three 2017 Ford Transit Medium Roof Vans, and two Chevrolet Suburbans under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $264,057.98, Account 201-50000-634860, Requisition 1462213.
Approved
20 17-0425 Issue purchase order to Landmark Ford Inc., to Furnish and Deliver one 2017 Ford Transit Cargo Van and one 2017 Ford Transit Passenger Van under the State of Illinois Joint Purchasing Contract No. 4018029, in an amount not to exceed $43,661.00, Account 201-50000-634860, Requisition 1462214.
Approved
21 17-0434 Issue purchase order for Contract 17-100-11, Furnish and Deliver Automatic Samplers, to Hach Company, in an amount not to exceed $47,504.00, Account 101-16000-623570, Requisition 1438605
Approved
22 17-0436 Issue purchase order for Contract 17-701-21, Furnish and Deliver a Submersible Storm Pump for the Deerfield Reservoir, to Grundfos Water Utility Inc., in an amount not to exceed $49,000.00, Account 201-50000-634650, Requisition 1434511
Approved
20, 2017 23 17-0443 Issue purchase orders to Staples Contract and Commercial Inc., to Furnish and Deliver Miscellaneous Non-Stock Office Supplies to Various Locations under the National Joint Powers Alliance Purchasing (NJPA) Co-operative Contract Number 010615-SCC, in an amount not to exceed $64,302.10, Accounts 101, 501-11000, 15000, 16000, 20000, 25000, 27000, 30000, 40000, 50000, 66000, 67000, 68000, 69000-623520, Requisitions 1461808, 1461809, 1461810, 1462095, 1462096, 1462097, 1462099, 1462106, 1462107, 1462110, 1462218, 1462219, and 1462222
Approved
-Award Contract
24 17-0439 Authority to award Contract 11-240-3P, Organic Waste Receiving Facility and Digester Gas Flare System Upgrade, Calumet Water Reclamation Plant, to IHC Construction Companies, L.L.C., in an amount not to exceed $8,426,000.00, plus a five (5) percent allowance for change orders in an amount of $421,300.00, for a total amount not to exceed $8,847,300.00, Account 401-50000-645650, Requisition 1440276
Deferred by Martin J. Durkan
25 17-0440 Authority to award Contract 17-002-12 (Re-Bid), Furnish and Deliver Cylinder Gases and Bulk Argon to Various Locations for a One (1) Year Period, Groups A, B, C, and D to Matheson Tri-Gas Inc., in an amount not to exceed $65,900.36, Account 101-20000-623840
Approved
26 17-0442 Authority to award Contract 17-027-11, Furnish and Deliver Glass and Plastic Labware to Various Locations for a One (1) Year Period, Groups A and B to Fisher Scientific Company, LLC, in an amount not to exceed $62,226.65, and Group C to Qorpak, a Division of Berlin Packaging, LLC, in an amount not to exceed $48,091.19, Account 101-20000-623570
Approved
27 17-0447 Authority to award Contract 16-806-22 (Re-Bid), Furnish, Deliver and Install an Upgraded Vacuum System at the 95th Street Pumping Station, to Ornelas Construction Company, in an amount not to exceed $286,309.00, Account 201-50000-645600, Requisition 1417079 (As Revised)
Approved
-Increase Purchase Order/Change Order
28 17-0408 Authority to increase purchase orders and to exercise the option to extend the agreements for an additional twelve (12) month period for Contract 15-RFP-11 Legal Services for Workers’ Compensation Defense to Dennis Noble & Associates, P.C. in an amount of $101,992.00, from an amount of $244,024.17 to an amount not to exceed $346,016.17 and to Heyl, Royster, Voelker & Allen, P.C. in an amount of $48,008.00, from an amount of $59,586.28 to an amount not to exceed $107,594.28, Account 101-25000-612430, Purchase Orders 3085891 and 3085933
Approved
29 17-0445 Authority to decrease purchase orders issued to P. D. Morrison Enterprises Inc., to Furnish and Deliver Miscellaneous Non-Stock Office Supplies to various locations under the State of Illinois Joint Purchasing Contract Number PSD4017241, in an amount not to exceed $64,302.10, from an amount of $76,900.00, to an amount of $12,597.90, Accounts 101, 501-11000, 15000, 16000, 20000, 25000, 27000, 30000, 40000, 50000, 66000, 67000, 68000, 69000-623520, Purchase Orders 3092215, 3092216, 3092217, 3092219, 3092220, 3092221, 3092223, 3092230, 3092231, 3092232, 3092234, 3092235, and 3092236
Approved
Engineering Committee:
-Report
30 17-0397 Report on change orders authorized and approved by the Director of Engineering during the month of March 2017
Published and Filed
-Authorization
31 17-0412 Authority to enter into a Project Partnership Agreement (16-IGA-22) with the Department of the Army, represented by the United States Army Corps of Engineers, and the Chicago Park District for design and construction of the River Riparian Connectivity and Habitat Ecosystem Restoration Project, and to make payment to the United States Army Corps of Engineers in an amount not to exceed $2,500,000.00, Account 401-50000-645630
Approved
Judiciary Committee:
-Authorization
32 17-0399 Authority to settle the Illinois Workers’ Compensation Claims of Tarita Stewart vs. MWRDGC, Cases 15 WC 13405, 15 WC 13406, and 15 WC 13407 in the sum of $22,428.78, Account 901-30000-601090
Approved
33 17-0402 Authority to settle the Workers’ Compensation Claim of Lawrence Deschamps vs. MWRDGC, Claim 15 WC 26809, Illinois Workers’ Compensation Commission (IWCC), in the sum of $21,505.57, Account 901-30000-601090
Approved
Maintenance & Operations Committee:
-Reports
34 17-0429 Report on change orders authorized and approved by the Director of Maintenance and Operations during the month of March 2017
Published and Filed
Real Estate Development Committee:
-Authorization
35 17-0396 Authority to enter into a 39-year lease agreement with the Village of Lemont on approximately 0.97 acres of District real estate located on the southwest corner of the District's Lemont Water Reclamation Plant property, Main Channel Parcel 23.11. Consideration shall be $10.00
Approved
36 17-0427 Authorize and approve entry into a 10-year easement agreement with Mt. Prospect Horizon LP for District use of an approximately 34.5’ x 47’ parcel of land located at Kensington and Wolf Roads in Mt. Prospect, Illinois for a chemical dosing station. Consideration shall be a fee of $6,850.00
Approved
20, 2017 37 17-0428 Authority to grant to the Village of Crestwood: (1) a one year non-exclusive temporary construction easement comprising 1.163 acres and (2) a 25-year non-exclusive easement comprising 0.914 acres to install, operate, maintain, repair and remove a 16-inch water main running southeasterly from Cicero Avenue to Kolmar Avenue in Crestwood, Illinois; part of Cal-Sag Channel Parcels 11.04, 12.05, 12.07 and 12.08. Consideration shall be a nominal fee of $10.00
Approved
38 17-0441 Authorization to amend Board Order of March 2, 2017, regarding authority to pay final just compensation in the amount of $235,750.00 to acquire by “quick-take” the fee simple title to real estate commonly known as 8640 Natchez Avenue in Burbank, IL from Bonnie L. Gall, in the eminent domain lawsuit Metropolitan Water Reclamation District of Greater Chicago v. Bonnie L. Gall, et. al., Case No. 16L050815 in the Circuit Court of Cook County, and to pay relocation costs to Brian Gall in an amount not to exceed $30,918.00 to reflect the payment of relocation costs to Brian Gall and Bonnie L. Gall, Account 401-50000-656010, Capital Improvements Bond Fund
Approved
Miscellaneous and New Business:
-Memorial Resolution
39 17-0394 Memorial Resolution sponsored by the Board of Commissioners extending sympathy and condolences to the family of Stacey Evan Wilson Davis
Adopted
40 17-0417 Memorial Resolution sponsored by the Board of Commissioners extending sympathy and condolences to the family of William James Carothers
Adopted
Approval of the Consent Agenda with the exception of Items: 5, 10, 13, 24, 41, 42, 43 and 44
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - David J. Walsh Resolution
41 17-0431 Resolution sponsored by the Board of Commissioners recognizing Khemarey “Khem” Khoeun for her work in the refugee community
A motion was made by Timothy Bradford, seconded by Debra Shore, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
42 17-0453 Resolution sponsored by the Board of Commissioners recognizing March4Meg
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
43 17-0454 Resolution sponsored by the Board of Commissioners recognizing Ron Hill’s twenty-seven years of service to the Metropolitan Water Reclamation District and congratulating him on his well-earned retirement
A motion was made by Timothy Bradford, seconded by Barbara J. McGowan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
44 17-0455 Resolution sponsored by the Board of Commissioners recognizing Dr. Tom Granato’s twenty-nine years of service to the Metropolitan Water Reclamation District and congratulating him on his well-earned retirement
A motion was made by David J. Walsh, seconded by Timothy Bradford, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
Meeting Summary:
-Speakers
Khemarey “Khem” Khoeun accepted the resolution recognizing for her work in the refugee community (Re: Miscellaneous and New Business Item #41)
Jim Barry and Lauren Griffith accepted the resolution recognizing March4Meg (Re: Miscellaneous and New Business Item #42)
Ron Hill, General Counsel, accepted resolution recognizing him for twenty-seven years of service to the Metropolitan Water Reclamation District and congratulating him on his well-earned retirement (Re: Miscellaneous and New Business Item #43)
Dr. Tom Granato, Director of Monitoring and Research, accepted the resolution recognizing him for twenty-nine years of service to the Metropolitan Water Reclamation District and congratulating him on his well-earned retirement (Re: Miscellaneous and New Business Item #44)
-Summary of Requests
Procurement Item #13
1 Martin J. Durkan requested a breakdown of the types of structures that will benefit from this project
2 Timothy Bradford inquired about the process for selecting professional services
3 Barbara J. McGowan requested the estimated cost for construction
Procurement Item #14
1 Kari K. Steele requested a list of leaseholds along the Cal Sag Channel
Miscellaneous and New Business
1 Mariyana T. Spyropoulos requested that policy be drafted to implement an Inspector General
2 Frank Avila requested to keep the warning signs along the waterways as is
3 Timothy Bradford requested photos of the warning signs that are posted along the waterways
-Study Session
None
-Announcements
Debra Shore and Mariyana T. Spyropoulos will be hosting a Women in Green event on May 3, 2017 at 5:30 p.m. in the Board Room
-Board Letter Submission Dates
The next regular board meeting is scheduled for May 4, 2017, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: April 21, 2017. Date all agenda items are due to the Executive Director: 1:00 p.m., April 26, 2017.
Adjournment:
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that when the Board Adjourns, it adjourns to meet again on Thursday, May 4, 2017 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - David J. Walsh Metropolitan Water Reclamation District of Greater Chicago
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