Chicago City Wire

Metropolitan Water Reclamation District of Greater Chicago met May 18.

Here is the minutes as provided by the committee:

The Following Procedures will Govern the Meeting Process:

1. Board Members who vote "Nay, Present, or Abstain" or have a question on any

item may request the item be removed from the Consent Agenda.

2. Citizens in the audience who address the Board on any item may request the item

be removed from the Consent Agenda.

3. Items removed from the Consent Agenda are considered separately.

4. One roll call vote is taken to cover all Consent Agenda Items.

Regular Board Meeting Minutes

Board of Commissioners Regular Board Meeting Minutes May 18, 2017

Call Meeting to Order

President Mariyana T. Spyropoulos presiding, called the meeting to order at

10:30 a.m.

Roll Call

Frank Avila; Timothy Bradford; Martin J. Durkan; Barbara J. McGowan; Josina

Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos

Present: 9 -

Approval of Previous Board Meeting Minutes

A motion was made by Timothy Bradford, seconded by Kari K. Steele, that the

minutes from the last meeting be approved without having to read them into the

record. The motion carried by acclamation. Chorus of ayes - No nays

Public Comments

Michelle Masonup, Deputy Attorney for the City of Evanston and several residents

addressed the board (Re: Real Estate Committee Item #37)

Eamon Kelly- Resident

John J. Walsh- Resident

Noreen Edwards, Evanston Environmental Board

Joseph Brennan- Resident

Libbly Hill- Resident

Carl J. Bova-Resident

Eleanor Revelle- Alderman City of Evanston

Jean Smiling Coyote-Resident

David Gusan-Resident

Linda Damashek-Resident

Bryan Abbott- Wilmette Park District

Leslie Shadd-Resident

George Blakemore, concerned citizen addressed the board (Re: Real Estate Committee

Item #37)

Recess and Convene as Committee of the Whole

A motion was made by Timothy Bradford, seconded by Martin J. Durkin, to

recess and convene as a committee of the whole. The motion carried by

acclamation. Chorus of Ayes - No Nays

Recess and Reconvene as Board of Commissioners

At 2:10 p.m. President Mariyana T. Spyropoulos reconvened the regular board

meeting to order

Finance Committee

Report

Metropolitan Water Reclamation District of Greater Chicago Page 1

Board of Commissioners Regular Board Meeting Minutes May 18, 2017

1 17-0542 Report on Cash Disbursements for the Month of April 2017, in the amount of

$28,942,922.12

Attachments: April 2017 Cash Disbursements Summary

Published and Filed

2 17-0543 Report on the investment interest income during February 2017

Attachments: Inv Int Inc 2017-02 att.pdf

Published and Filed

3 17-0544 Report on the investment interest income during March 2017

Attachments: Inv Int Inc 2017-03 att.pdf

Published and Filed

4 17-0545 Report on investments purchased during February 2017

Attachments: Inv Purch 2017-02 att.pdf

Published and Filed

5 17-0546 Report on investments purchased during March 2017

Attachments: Inv Purch 2017-03 att.pdf

Published and Filed

6 17-0547 Report on investment inventory statistics at March 31, 2017

Inv Stat 2017 Q1 Inv.pdf

Inv Stat 2017 Q1 Fin Mkt.pdf

Attachments:

Published and Filed

Procurement Committee

Report

7 17-0500 Report on advertisement of Request for Proposal 17-RFP-28 Fleet Vehicle

Maintenance Management Services for a 36-Month Period, estimated cost

$1,440,000.00, Accounts 101-15000-612860 and 612080, Requisition 1461193

Published and Filed

Metropolitan Water Reclamation District of Greater Chicago Page 2

Board of Commissioners Regular Board Meeting Minutes May 18, 2017

8 17-0505 Report on advertisement of Request for Proposal 17-RFP-26 Vision Plan

Administrator, effective January 1, 2018 to December 31, 2020, Account

101-25000-601250

Published and Filed

9 17-0526 Report of bid opening of Tuesday, May 2, 2017

Published and Filed

10 17-0531 Report on rejection of bids for Contract 16-419-11, Rehabilitation of Elevators,

Main Office Building (MOB), estimated cost $425,000.00

Published and Filed

11 17-0534 Report of bid opening of Tuesday, May 9, 2017

Published and Filed

Authority to Advertise

12 17-0507 Authority to advertise Contract 14-263-3F, Melvina Ditch Reservoir

Improvements, estimated cost between $18,835,767.37 and $22,801,192.08,

Account 401-50000-645620, Requisition 1461610

Attachments: 14-263-3F Project Fact Sheet.pdf

Approved

13 17-0508 Authority to advertise Contract 13-806-2S Television Inspection and Recording

of Sewers and Manhole at Various Locations, estimated cost $2,100,000.00,

Account 201-50000-612240, Requisition 1463036

13-806-2S TV Inspection Recording of Sewers and Manholes

kmf-cw.pdf

Attachments:

Approved

14 17-0516 Authority to advertise Contract 17-111-11 Furnish and Deliver Repairs, Service

and Parts for American Sigma /Hach Auto Samplers, Flowmeters and

Sampling Accessories, estimated cost $51,422.00, Accounts

101-16000-612970, 623570, Requisition 1458421

Approved

15 17-0517 Authority to advertise Contract 17-107-11 Furnish and Deliver a Lab-Scale

Fermenter, estimated cost $29,000.00, Account 201-50000-634990,

Requisition 1460689

Approved

Issue Purchase Order

Metropolitan Water Reclamation District of Greater Chicago Page 3

Board of Commissioners Regular Board Meeting Minutes May 18, 2017

16 17-0503 Issue purchase order to Mythics Inc. to Furnish and Deliver Oracle Primavera

Software Maintenance Renewal, in an amount not to exceed $17,851.90,

Account 101-27000-612820, Requisition 1463045

Approved

17 17-0504 Issue purchase order to Mythics Inc. to Furnish and Deliver Oracle Support

Renewal, in an amount not to exceed $231,501.14, Account

101-27000-612820, Requisition 1462111

Approved

18 17-0510 Issue purchase order and enter into an agreement with Unum Group

(Corporation), to provide group term life insurance for employees for a

one-year period, in an amount not to exceed $83,831.00, Accounts

101-25000-601250, 501-25000-601250, Requisition 1458951

Approved

19 17-0518 Issue purchase order and enter into a three-year agreement with Agilent

Technologies, for repair and replacement parts for Gas Chromatograph/Mass

Spectrometer Systems and consumable parts and supplies as needed, in an

amount not to exceed $128,031.24, Account 101-16000-612970, 623570,

Requisition 1462104

Approved

20 17-0519 Issue purchase order and enter into an agreement for Contract 16-RFP-21

Professional Services for the Development of Phosphorus Removal Feasibility

Studies for the Kirie and Egan Water Reclamation Plants with Carollo

Engineers Inc. in an amount not to exceed $380,049.00, Account

201-50000-612430, Requisition 1432067

Approved

21 17-0520 Issue purchase order to enter into an agreement for Contract 16-RFP-21

Professional Services for the Development of Phosphorus Removal Feasibility

Studies for the Hanover Park and Lemont Water Reclamation Plants with

Greeley and Hansen LLC in an amount not to exceed $476,734.00, Account

201-50000-612430, Requisition 1464038

Approved

22 17-0524 Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to

Furnish and Deliver one 2017 Ford Transit Connect refrigerated van under the

National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF,

in an amount not to exceed $31,805.00, Account 201-50000-634860,

Requisition 1464242

Approved

Metropolitan Water Reclamation District of Greater Chicago Page 4

Board of Commissioners Regular Board Meeting Minutes May 18, 2017

23 17-0525 Issue purchase order for Contract 17-105-11, Provide Analyses on High

Strength Organic Material Samples, to Environmental Monitoring and

Technologies Inc., in an amount not to exceed $11,400.00, Account

101-16000-612430, Requisition 1441306

Approved

Award Contract

24 17-0533 Authority to award Contract 17-753-11, Contract Farming at the Hanover Park

Water Reclamation Plant, to Oros & Busch Application Technologies Inc., in

an amount not to exceed $452,100.00, Accounts 101-67000-612520, 612530,

Requisition 1452796

Deferred by Frank Avila

25 17-0538 Authority to award Contract 17-656-11, Repair and Improve Rockwell TARP

DCS Computer Systems and Allen-Bradley Equipment at Various Service

Areas, to WESCO Distribution Inc., in an amount not to exceed $422,889.36,

Accounts 101-66000, 67000, 68000, 69000-601100, 612600, 612620, 612650

and 623070, Requisitions 1420421, 1413584, 1413254 and 1412659

Approved

26 17-0541 Authority to award Contract 17-006-11 Furnish and Deliver Janitorial Supplies

to Various Locations for a One (1) Year Period, Group A to Cicero Mfg. &

Supply Co. Inc., in an amount not to exceed $59,157.37, Group B to Synergy

Systems, LLC in an amount not to exceed $20,398.12, and Group C to The

Standard Companies Inc., in an amount not to exceed $20,127.06, Accounts

101-20000-623110, 623170, 623660

Attachments: Contract 17-006-11 Item Descriptions - Groups A, B, and C.pdf

Approved

Increase Purchase Order/Change Order

27 17-0551 Authority to increase Contract 04-128-3P Westside Primary Settling Tanks 1-9

and Aerated Grit Facility, Stickney Water Reclamation Plant, to IHC

Construction and F.H. Paschen/S.N. Nielsen Joint Venture in an amount of

$2,438,890.44, from an amount of $229,413,031.94, to an amount not to

exceed $231,851,922.38, Accounts 401-50000-645650, 645780, 645680,

Purchase Order 4000020

CO LOG 04-128-3P BM 5.18.17.pdf

CO LOG 04-128-3P Continguency BM 5.18.17.pdf

04-128-3P Presentation for Board

Attachments:

Approved

Metropolitan Water Reclamation District of Greater Chicago Page 5

Board of Commissioners Regular Board Meeting Minutes May 18, 2017

Budget & Employment Committee

Report

28 17-0523 Report on Budgetary Revenues and Expenditures for the first quarter of 2017,

ended March 31, 2017

Attachments: 2017 Summary attachment.pdf

Published and Filed

Engineering Committee

Report

29 17-0506 Report on change orders authorized and approved by the Director of

Engineering during the month of April 2017

Attachment 1 CO Report April 2017 5% Contingency.pdf

Attachment 2 CO Status Report April 2017.pdf

Attachments:

Published and Filed

Judiciary Committee

Authorization

30 17-0527 Authority to settle the Property Loss Claim of Roman Schlaeger, Claim AP

1392, in the sum of $29,541.07 arising out of the April 28, 2016 Glencoe

Sewer Event, Account 901-30000-667220

Approved

31 17-0528 Authority to settle the Property Loss Claim of William Motley, Claim AP 1390,

in the sum of $51,286.12 arising out of the April 28, 2016 Glencoe Sewer

Event, Account 901-30000-667220

Approved

32 17-0529 Authority to settle the Workers’ Compensation Claim of Carolyn Lofton Brown

vs. MWRDGC, Claim 14 WC 16057, Illinois Workers’ Compensation

Commission (IWCC), in the sum of $26,091.75, Account 901-30000-601090

Approved

33 17-0530 Authority to settle the Workers’ Compensation Claims of Vanessa Woppel vs.

MWRDGC, Cases 11 WC 23642 and 12 WC 8339 Illinois Workers’

Compensation Commission, in the sum of $300,000.00, Account

901-30000-601090

Approved

Metropolitan Water Reclamation District of Greater Chicago Page 6

Board of Commissioners Regular Board Meeting Minutes May 18, 2017

Labor & Industrial Relations Committee

Authorization

34 17-0559 Authority to enter into a new Multi-Project Labor Agreement with the Chicago

and Cook County Building and Construction Trades Council, and as

appropriate, the Teamsters Joint Council No. 25, or their union affiliates that

become signatories

Attachments: Draft MPLA

Approved

Real Estate Development Committee

Authorization

35 17-0536 Authority to pay 2016 real estate taxes in the amount of $90,431.18 for

Metropolitan Water Reclamation District of Greater Chicago’s real estate

located in Fulton County, Illinois. Account 101-30000-667130

Approved

36 17-0537 Authority to grant a 25-year, non-exclusive easement to the Village of

Crestwood comprising 0.723 acres to construct, install, operate, maintain,

repair and remove a 60-inch storm sewer through Cal-Sag Channel Parcel

12.05 in Crestwood, Illinois. Consideration shall be a nominal fee of $10.00

Attachments: Aerial Map.Parcel 12.05 5.18.17.pdf

Approved

37 17-0539 Authority to grant a 75-year, approximately 28’ x 255’, non-exclusive easement

to the County of Cook to construct, install, operate, maintain, repair and

remove a public road across the western portion of North Shore Channel

Parcel 1.11, north of Isabella Street and east of the CTA railroad tracks in

Evanston, Illinois. Consideration shall be a nominal fee of $10.00

Attachments: Aerial Map.Parcel 1.11.pdf

Timothy Bradford lifted his earlier deferral

A motion was made by Timothy Bradford, seconded by Barbara J. McGowan, that

this Agenda Item be Approved. The motion failed. The motion carried by the

following roll call vote:

Nay: Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina

Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos

9 -

38 17-0540 Authority to pay 2016 real estate taxes in the amount of $677,723.98 for

Metropolitan Water Reclamation District of Greater Chicago’s real estate

located in Will County, Illinois. Account 101-30000-667130

Approved

Metropolitan Water Reclamation District of Greater Chicago Page 7

Board of Commissioners Regular Board Meeting Minutes May 18, 2017

39 17-0549 Authority to issue a 30-day permit to Parsons Environmental & Infrastructure

Group Inc. to conduct soil borings on District real estate located at 5005 South

Harlem Avenue in Forest View, Illinois; Main Channel Parcel 37.03.

Consideration shall be $2,500.00

Attachments: Aerial Map.Parcel 37.03.pdf

Approved

40 17-0550 Authority to amend permit agreement issued to the City of Burbank to access

the properties acquired for the Melvina Ditch Reservoir Improvements Project

(Contract 14-263-3F) in Burbank, Illinois, for the purpose of preparing such

residences for demolition. Consideration shall be a nominal fee of $10.00

Attachments: Aerial Map.15 Properties Melvina Ditch.pdf

Approved

41 17-0552 Authority to enter into a Utility Relocation Agreement with Comcast Cable

Communications Inc. to relocate existing cable communication lines and

facilities on parcels of real estate recently acquired by the District as part of the

Melvina Ditch Reservoir Improvements Project located north of 87th Street and

west of Natchez Avenue in Burbank, Illinois. Consideration shall be a nominal

fee of $10.00

Attachments: Aerial Map.Utility Relocation Agreement.pdf

Approved

42 17-0553 Authority to enter into a Utility Relocation Agreement with Commonwealth

Edison Company to relocate existing electrical transmission lines and facilities

on parcels of real estate recently acquired by the District as part of the Melvina

Ditch Reservoir Improvements Project located north of 87th Street and west of

Natchez Avenue in Burbank, Illinois. Consideration shall be a nominal fee of

$10.00

Attachments: Aerial Map.Utility Relocation Agreement.pdf

Approved

43 17-0554 Authority to enter into a Utility Relocation Agreement with Illinois Bell

Telephone Company d/b/a AT&T Illinois to relocate existing telecommunication

lines and facilities on parcels of real estate recently acquired by the District as

part of the Melvina Ditch Reservoir Improvements Project located north of 87th

Street and west of Natchez Avenue in Burbank, Illinois. Consideration shall be

a nominal fee of $10.00

Attachments: Aerial Map.Utility Relocation Agreement.pdf

Approved

Metropolitan Water Reclamation District of Greater Chicago Page 8

Board of Commissioners Regular Board Meeting Minutes May 18, 2017

Stormwater Management Committee

Authorization

44 17-0555 Authority to enter into an Intergovernmental Agreement with and make

payment to the City of Chicago, to share the cost of a research pilot study in

the Chatham Neighborhood of Chicago to gain insight into the effectiveness of

various technologies aimed at reducing basement backups and flooding

(16-IGA-20), in an amount not to exceed $400,000.00, Account

401-50000-612400, Requisition 1463732

Deferred by Kari K. Steel

45 17-0562 Authority to enter into an intergovernmental agreement with the Forest

Preserve District of Cook County for flood control improvements and

maintenance of the Lyons Levee

Approved

Miscellaneous and New Business

Memorial Resolution

46 17-0558 MEMORIAL RESOLUTION sponsored by the Board of Commissioners

extending sympathy and condolences to the family of Merilyn Browning

Adopted

Resolution

47 17-0502 RESOLUTION sponsored by the Board of Commissioners recognizing the

126th Chicago Polish Constitution Day Parade

Adopted

48 17-0557 RESOLUTION sponsored by the Board of Commissioners recognizing

Infrastructure Week

Adopted

Approval of the Consent Agenda with the exception of Items: 24, 37, 44 and 49

A motion was made by Timothy Bradford, seconded by Kari K. Steele, to Approve

the Consent Agenda. The motion carried by the following roll call vote:

Aye: Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina

Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos

9 -

49 17-0565 RESOLUTION sponsored by the Board of Commissioners recognizing the

125th Anniversary of the Sierra Club

A motion was made by Timothy Bradford, seconded by Kari K. Steele, that this

Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No

nays

Metropolitan Water Reclamation District of Greater Chicago Page 9

Board of Commissioners Regular Board Meeting Minutes May 18, 2017

Meeting Summary

Speakers

Jack Darin, Deputy Director and Cindy Skrukrud, McHenry County Clear Water

Advocate, accepted the resolution recognizing the 125th Anniversary of the Sierra Club

(Re: Miscellaneous and New Business Item #49)

Summary of Requests

Procurement Item #7

1. Debra Shore requested a review on the need for contract estimates

Procurement Item #24

1. Frank Avila requested a review on the potential for organic farming

Study Session

A Study Session on the Committee on Budget and Employment will be held on

Thursday, June 1, and June 15, 2017 imediately following the Regular Board Meeting,

in the Board Room, 100 East Erie Street, Chicago, Illinois.The purpose of the Study

Session is to provide the budget overview.

Announcements

As part of their ‘Infrastructure Week,’ Metropolitan Water Reclamation District of Greater

Chicago (MWRD) is opening up six of its water reclamation plants (WRP) for free open

houses and tours on May 20, 2017, 9:00 a.m. - Noon.

Visitors can tour any of the following plants:

•Calumet WRP, 400 E. 130th St., Chicago

•Egan WRP, 550 S. Meacham Rd., Schaumburg

•Hanover Park WRP, 1220 Sycamore Av., Hanover Park

•Kirie WRP, 701 Oakton St., Des Plaines

•O’Brien WRP, 3500 Howard St., Skokie

•Stickney WRP, 6001 W. Pershing Rd., Cicero

Board Letter Submission Dates

The next regular board meeting is scheduled for June 1, 2017, please prepare and

submit Board items before the following absolute cutoff dates.

Date agenda items are due to the Director of Procurement and Materials

Management for signature and preparation: May 19, 2017.

Date all agenda items are due to the Executive Director: 1:00 p.m., May 24, 2017.

Adjournment

A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that

when the Board Adjourns, it adjourns to meet again on Thursday, June 1, 2017 at

10:30 a.m. and also move that today's meeting be Adjourned. The motion carried

by the following roll call vote: /s/ Jacqueline Torres, Clerk

Aye: Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina

Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos

http://mwrd.legistar.com/calendar.aspx