Metropolitan Water Reclamation District of Greater Chicago Committee met May 18.
Here is the minutes as provided by the committee:
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 11:35 a.m.
Roll Call
Frank Avila; Timothy Bradford; Martin J. Durkan; Barbara J. McGowan; Josina
Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Present: 9 -
Finance Committee
Report
1 17-0542 Report on Cash Disbursements for the Month of April 2017, in the amount of
$28,942,922.12
Attachments: April 2017 Cash Disbursements Summary
Recommended
2 17-0543 Report on the investment interest income during February 2017
Attachments: Inv Int Inc 2017-02 att.pdf
Recommended
3 17-0544 Report on the investment interest income during March 2017
Attachments: Inv Int Inc 2017-03 att.pdf
Recommended
4 17-0545 Report on investments purchased during February 2017
Attachments: Inv Purch 2017-02 att.pdf
Recommended
Metropolitan Water Reclamation District of Greater Chicago Page 1
Committee of the Whole Meeting Minutes May 18, 2017
5 17-0546 Report on investments purchased during March 2017
Attachments: Inv Purch 2017-03 att.pdf
Recommended
6 17-0547 Report on investment inventory statistics at March 31, 2017
Inv Stat 2017 Q1 Inv.pdf
Inv Stat 2017 Q1 Fin Mkt.pdf
Attachments:
Recommended
Procurement Committee
Report
7 17-0500 Report on advertisement of Request for Proposal 17-RFP-28 Fleet Vehicle
Maintenance Management Services for a 36-Month Period, estimated cost
$1,440,000.00, Accounts 101-15000-612860 and 612080, Requisition 1461193
Recommended
8 17-0505 Report on advertisement of Request for Proposal 17-RFP-26 Vision Plan
Administrator, effective January 1, 2018 to December 31, 2020, Account
101-25000-601250
Recommended
9 17-0526 Report of bid opening of Tuesday, May 2, 2017
Recommended
10 17-0531 Report on rejection of bids for Contract 16-419-11, Rehabilitation of Elevators,
Main Office Building (MOB), estimated cost $425,000.00
Recommended
11 17-0534 Report of bid opening of Tuesday, May 9, 2017
Recommended
Authority to Advertise
12 17-0507 Authority to advertise Contract 14-263-3F, Melvina Ditch Reservoir
Improvements, estimated cost between $18,835,767.37 and $22,801,192.08,
Account 401-50000-645620, Requisition 1461610
Attachments: 14-263-3F Project Fact Sheet.pdf
Recommended
Metropolitan Water Reclamation District of Greater Chicago Page 2
Committee of the Whole Meeting Minutes May 18, 2017
13 17-0508 Authority to advertise Contract 13-806-2S Television Inspection and Recording
of Sewers and Manhole at Various Locations, estimated cost $2,100,000.00,
Account 201-50000-612240, Requisition 1463036
13-806-2S TV Inspection Recording of Sewers and Manholes
kmf-cw.pdf
Attachments:
Recommended
14 17-0516 Authority to advertise Contract 17-111-11 Furnish and Deliver Repairs, Service
and Parts for American Sigma /Hach Auto Samplers, Flowmeters and
Sampling Accessories, estimated cost $51,422.00, Accounts
101-16000-612970, 623570, Requisition 1458421
Recommended
15 17-0517 Authority to advertise Contract 17-107-11 Furnish and Deliver a Lab-Scale
Fermenter, estimated cost $29,000.00, Account 201-50000-634990,
Requisition 1460689
Recommended
Issue Purchase Order
16 17-0503 Issue purchase order to Mythics Inc. to Furnish and Deliver Oracle Primavera
Software Maintenance Renewal, in an amount not to exceed $17,851.90,
Account 101-27000-612820, Requisition 1463045
Recommended
17 17-0504 Issue purchase order to Mythics Inc. to Furnish and Deliver Oracle Support
Renewal, in an amount not to exceed $231,501.14, Account
101-27000-612820, Requisition 1462111
Recommended
18 17-0510 Issue purchase order and enter into an agreement with Unum Group
(Corporation), to provide group term life insurance for employees for a
one-year period, in an amount not to exceed $83,831.00, Accounts
101-25000-601250, 501-25000-601250, Requisition 1458951
Recommended
19 17-0518 Issue purchase order and enter into a three-year agreement with Agilent
Technologies, for repair and replacement parts for Gas Chromatograph/Mass
Spectrometer Systems and consumable parts and supplies as needed, in an
amount not to exceed $128,031.24, Account 101-16000-612970, 623570,
Requisition 1462104
Recommended
Metropolitan Water Reclamation District of Greater Chicago Page 3
Committee of the Whole Meeting Minutes May 18, 2017
20 17-0519 Issue purchase order and enter into an agreement for Contract 16-RFP-21
Professional Services for the Development of Phosphorus Removal Feasibility
Studies for the Kirie and Egan Water Reclamation Plants with Carollo
Engineers Inc. in an amount not to exceed $380,049.00, Account
201-50000-612430, Requisition 1432067
Recommended
21 17-0520 Issue purchase order to enter into an agreement for Contract 16-RFP-21
Professional Services for the Development of Phosphorus Removal Feasibility
Studies for the Hanover Park and Lemont Water Reclamation Plants with
Greeley and Hansen LLC in an amount not to exceed $476,734.00, Account
201-50000-612430, Requisition 1464038
Recommended
22 17-0524 Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to
Furnish and Deliver one 2017 Ford Transit Connect refrigerated van under the
National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF,
in an amount not to exceed $31,805.00, Account 201-50000-634860,
Requisition 1464242
Recommended
23 17-0525 Issue purchase order for Contract 17-105-11, Provide Analyses on High
Strength Organic Material Samples, to Environmental Monitoring and
Technologies Inc., in an amount not to exceed $11,400.00, Account
101-16000-612430, Requisition 1441306
Recommended
Award Contract
24 17-0533 Authority to award Contract 17-753-11, Contract Farming at the Hanover Park
Water Reclamation Plant, to Oros & Busch Application Technologies Inc., in
an amount not to exceed $452,100.00, Accounts 101-67000-612520, 612530,
Requisition 1452796
Deferred by Frank Avila
25 17-0538 Authority to award Contract 17-656-11, Repair and Improve Rockwell TARP
DCS Computer Systems and Allen-Bradley Equipment at Various Service
Areas, to WESCO Distribution Inc., in an amount not to exceed $422,889.36,
Accounts 101-66000, 67000, 68000, 69000-601100, 612600, 612620, 612650
and 623070, Requisitions 1420421, 1413584, 1413254 and 1412659
Recommended
Metropolitan Water Reclamation District of Greater Chicago Page 4
Committee of the Whole Meeting Minutes May 18, 2017
26 17-0541 Authority to award Contract 17-006-11 Furnish and Deliver Janitorial Supplies
to Various Locations for a One (1) Year Period, Group A to Cicero Mfg. &
Supply Co. Inc., in an amount not to exceed $59,157.37, Group B to Synergy
Systems, LLC in an amount not to exceed $20,398.12, and Group C to The
Standard Companies Inc., in an amount not to exceed $20,127.06, Accounts
101-20000-623110, 623170, 623660
Attachments: Contract 17-006-11 Item Descriptions - Groups A, B, and C.pdf
Recommended
Increase Purchase Order/Change Order
27 17-0551 Authority to increase Contract 04-128-3P Westside Primary Settling Tanks 1-9
and Aerated Grit Facility, Stickney Water Reclamation Plant, to IHC
Construction and F.H. Paschen/S.N. Nielsen Joint Venture in an amount of
$2,438,890.44, from an amount of $229,413,031.94, to an amount not to
exceed $231,851,922.38, Accounts 401-50000-645650, 645780, 645680,
Purchase Order 4000020
CO LOG 04-128-3P BM 5.18.17.pdf
CO LOG 04-128-3P Continguency BM 5.18.17.pdf
04-128-3P Presentation for Board
Attachments:
Recommended
Budget & Employment Committee
Report
28 17-0523 Report on Budgetary Revenues and Expenditures for the first quarter of 2017,
ended March 31, 2017
Attachments: 2017 Summary attachment.pdf
Recommended
Engineering Committee
Report
29 17-0506 Report on change orders authorized and approved by the Director of
Engineering during the month of April 2017
Attachment 1 CO Report April 2017 5% Contingency.pdf
Attachment 2 CO Status Report April 2017.pdf
Attachments:
Recommended
Metropolitan Water Reclamation District of Greater Chicago Page 5
Committee of the Whole Meeting Minutes May 18, 2017
Judiciary Committee
Authorization
30 17-0527 Authority to settle the Property Loss Claim of Roman Schlaeger, Claim AP
1392, in the sum of $29,541.07 arising out of the April 28, 2016 Glencoe
Sewer Event, Account 901-30000-667220
Recommended
31 17-0528 Authority to settle the Property Loss Claim of William Motley, Claim AP 1390,
in the sum of $51,286.12 arising out of the April 28, 2016 Glencoe Sewer
Event, Account 901-30000-667220
Recommended
32 17-0529 Authority to settle the Workers’ Compensation Claim of Carolyn Lofton Brown
vs. MWRDGC, Claim 14 WC 16057, Illinois Workers’ Compensation
Commission (IWCC), in the sum of $26,091.75, Account 901-30000-601090
Recommended
33 17-0530 Authority to settle the Workers’ Compensation Claims of Vanessa Woppel vs.
MWRDGC, Cases 11 WC 23642 and 12 WC 8339 Illinois Workers’
Compensation Commission, in the sum of $300,000.00, Account
901-30000-601090
Recommended
Labor & Industrial Relations Committee
Authorization
34 17-0559 Authority to enter into a new Multi-Project Labor Agreement with the Chicago
and Cook County Building and Construction Trades Council, and as
appropriate, the Teamsters Joint Council No. 25, or their union affiliates that
become signatories
Attachments: Draft MPLA
Recommended
Real Estate Development Committee
Authorization
35 17-0536 Authority to pay 2016 real estate taxes in the amount of $90,431.18 for
Metropolitan Water Reclamation District of Greater Chicago’s real estate
located in Fulton County, Illinois. Account 101-30000-667130
Recommended
Metropolitan Water Reclamation District of Greater Chicago Page 6
Committee of the Whole Meeting Minutes May 18, 2017
36 17-0537 Authority to grant a 25-year, non-exclusive easement to the Village of
Crestwood comprising 0.723 acres to construct, install, operate, maintain,
repair and remove a 60-inch storm sewer through Cal-Sag Channel Parcel
12.05 in Crestwood, Illinois. Consideration shall be a nominal fee of $10.00
Attachments: Aerial Map.Parcel 12.05 5.18.17.pdf
Recommended
37 17-0539 Authority to grant a 75-year, approximately 28’ x 255’, non-exclusive easement
to the County of Cook to construct, install, operate, maintain, repair and
remove a public road across the western portion of North Shore Channel
Parcel 1.11, north of Isabella Street and east of the CTA railroad tracks in
Evanston, Illinois. Consideration shall be a nominal fee of $10.00
Attachments: Aerial Map.Parcel 1.11.pdf
A motion was made by Timothy Bradford, seconded by Debra Shore, that this
Agenda Item be Deferred to the afternoon session. The motion carried by the
following roll call vote:
Aye: Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina
Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
9 -
38 17-0540 Authority to pay 2016 real estate taxes in the amount of $677,723.98 for
Metropolitan Water Reclamation District of Greater Chicago’s real estate
located in Will County, Illinois. Account 101-30000-667130
Recommended
39 17-0549 Authority to issue a 30-day permit to Parsons Environmental & Infrastructure
Group Inc. to conduct soil borings on District real estate located at 5005 South
Harlem Avenue in Forest View, Illinois; Main Channel Parcel 37.03.
Consideration shall be $2,500.00
Attachments: Aerial Map.Parcel 37.03.pdf
Recommended
40 17-0550 Authority to amend permit agreement issued to the City of Burbank to access
the properties acquired for the Melvina Ditch Reservoir Improvements Project
(Contract 14-263-3F) in Burbank, Illinois, for the purpose of preparing such
residences for demolition. Consideration shall be a nominal fee of $10.00
Attachments: Aerial Map.15 Properties Melvina Ditch.pdf
Recommended
Metropolitan Water Reclamation District of Greater Chicago Page 7
Committee of the Whole Meeting Minutes May 18, 2017
41 17-0552 Authority to enter into a Utility Relocation Agreement with Comcast Cable
Communications Inc. to relocate existing cable communication lines and
facilities on parcels of real estate recently acquired by the District as part of the
Melvina Ditch Reservoir Improvements Project located north of 87th Street and
west of Natchez Avenue in Burbank, Illinois. Consideration shall be a nominal
fee of $10.00
Attachments: Aerial Map.Utility Relocation Agreement.pdf
Recommended
42 17-0553 Authority to enter into a Utility Relocation Agreement with Commonwealth
Edison Company to relocate existing electrical transmission lines and facilities
on parcels of real estate recently acquired by the District as part of the Melvina
Ditch Reservoir Improvements Project located north of 87th Street and west of
Natchez Avenue in Burbank, Illinois. Consideration shall be a nominal fee of $10.00
Attachments: Aerial Map.Utility Relocation Agreement.pdf
Recommended
43 17-0554 Authority to enter into a Utility Relocation Agreement with Illinois Bell
Telephone Company d/b/a AT&T Illinois to relocate existing telecommunication
lines and facilities on parcels of real estate recently acquired by the District as
part of the Melvina Ditch Reservoir Improvements Project located north of 87th
Street and west of Natchez Avenue in Burbank, Illinois. Consideration shall be
a nominal fee of $10.00
Attachments: Aerial Map.Utility Relocation Agreement.pdf
Recommended
Stormwater Management Committee
Authorization
44 17-0555 Authority to enter into an Intergovernmental Agreement with and make
payment to the City of Chicago, to share the cost of a research pilot study in
the Chatham Neighborhood of Chicago to gain insight into the effectiveness of
various technologies aimed at reducing basement backups and flooding
(16-IGA-20), in an amount not to exceed $400,000.00, Account
401-50000-612400, Requisition 1463732
Deferred by Kari K. Steele
45 17-0562 Authority to enter into an intergovernmental agreement with the Forest
Preserve District of Cook County for flood control improvements and
maintenance of the Lyons Levee
Recommended
Metropolitan Water Reclamation District of Greater Chicago Page 8
Committee of the Whole Meeting Minutes May 18, 2017
Miscellaneous & New Business
Memorial Resolution
46 17-0558 MEMORIAL RESOLUTION sponsored by the Board of Commissioners
extending sympathy and condolences to the family of Merilyn Browning
Recommended
Resolution
47 17-0502 RESOLUTION sponsored by the Board of Commissioners recognizing the
126th Chicago Polish Constitution Day Parade
Recommended
48 17-0557 RESOLUTION sponsored by the Board of Commissioners recognizing
Infrastructure Week
Recommended
Approval of the Consent Agenda with the exception of Items: 24, 37, 44, and 49
President Mariyana T. Spyropoulos called for a motion to accept the agendas for
each Standing Committee that was convened. Moved by Timothy Bradford,
seconded by Barbara J. McGowan. President Mariyana T. Spyropoulos called for
any objections. No objections were voiced. Motion carried.
49 17-0565 RESOLUTION sponsored by the Board of Commissioners recognizing the
125th Anniversary of the Sierra Club
A motion was made by Timothy Bradford, seconded by Kari K. Steele, that this
Resolution be Recommended. The motion carried by acclamation. Chorus of
ayes - No nays
Executive Session
A motion was made by David J. Walsh, seconded by Timothy Bradford, that an
executive session be held for the Committee on Judiciary to discuss two matters.
Motion carried by roll call 9:0
Adjournment
The Committee of the Whole meeting of May 18, 2017 was adjourned at 12:30 p.m.
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