Metropolitan Water Reclamation District of Greater Chicago Committee of the Whole met June 15.
Here is the minutes provided by the Committee:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 11:20 a.m.
Roll Call:
Present: 9 - Frank Avila; Timothy Bradford; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Finance Committee:
Report-
1 17-0548 Report on payment of principal and interest for outstanding District bonds due on June 1, 2017
Recommended
2 17-0623 Report on the 2016 Comprehensive Annual Financial Reports of the Metropolitan Water Reclamation District of Greater Chicago and of the Metropolitan Water Reclamation District Retiree Health Care Trust
Recommended
3 17-0655 Report on Cash Disbursements for the Month of May 2017, in the amount of $33,982,013.76
Recommended
Authorization-
4 17-0666 Authority to Approve Travel Expenses for Members of the Board of Commissioners and the Executive Director, in the estimated amount of $2,455.15, Accounts 101-11000-612010 and 101-11000-612030
Recommended
Procurement Committee:
Report-
5 17-0630 Report on advertisement of Request for Proposal 17-RFP-33 Perform Information Technology Security Consulting and Assessment Services, estimated cost $95,000.00, Account 101-27000-612430, Requisition 1466775
Recommended
6 17-0640 Report of bid opening of Tuesday, May 30, 2017
Recommended
7 17-0641 Report of bid opening of Tuesday, June 6, 2017
Recommended
8 17-0650 Report on rejection of bids for Contract 16-605-22 (Re-Bid), Installation of a Drainage Tile and Bioreactors at the Prairie Plan Site in Fulton County, Illinois, estimated cost $150,000.00
Recommended
Authorization-
9 17-0613 Authorization to amend Board Order of June 1, 2017, regarding Issue purchase order and enter into an agreement for Contract 17-RFP-18 Post-Offer Physical Assessments with Occupational Health Centers of Illinois, P.C. in an amount not to exceed $21,500.00, Account 101-25000-612260, Requisition 1455230, Agenda Item No. 8, File 17-0579
Recommended
10 17-0616 Authorization to accept sole bid for Contract 16-367-11 Proposal to Sell an approximately 25’ x 125’ parcel of District real estate located at 3548 South Ashland Avenue in Chicago, Illinois from Wm. Wrigley Jr. Company in the amount of $50,200.00
Recommended
11 17-0618 Authorization to amend Board Order of April 20, 2017, regarding Authority to advertise Contract 17-664-11, Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois, estimated cost $34,100.00, Account 101-66000-612420, Requisition 1461197, Agenda Item No. 15, File No. 17-0420
Recommended
12 17-0620 Authorization to accept initial annual rental bid for Contract 17-363-12 (RE-BID) Proposal to Lease for 60-years 7 acres of District real estate located south of the Cal-Sag Channel and west of Cicero Avenue in Crestwood, Illinois; Cal-Sag Channel Parcel 11.04 (eastern Portion) from the Village of Crestwood in the amount of $158,000.00
Recommended
13 17-0624 Authorization for payment to the Water Environment Federation for registration fees for nine Commissioners and three hundred twenty employees in various departments to attend the annual Water Environment Federation Technical Exhibition and Conference WEFTEC 2017, in an amount not to exceed $64,180.00, Accounts 101-11000, 15000, 16000, 20000, 25000, 27000, 30000, 50000, 66000, 67000, 69000-601100
Recommended
Authority to Advertise-
14 17-0619 Authority to advertise Contract 17-633-11 Furnish and Deliver Polymer, estimated cost $23,931,600.00, Accounts 101-67000/68000/69000-623560, Requisitions 1464035, 1464238 and 1464049
Recommended
15 17-0637 Authority to advertise Contract 17-425-11 Furnish and Deliver Paper to Various District Locations for a Thirty-Six (36) Month Period, estimated cost $180,000.00, Account 101-15000-623520, Requisition 1465252
Recommended
16 17-0642 Authority to advertise Contract 17-049-11 Furnish and Deliver Miscellaneous Work Gloves to Various Locations for a One (1) Year Period, estimated cost $59,500.00, Account 101-20000-623700
Recommended
17 17-0643 Authority to advertise Contract 17-056-11, Furnish and Deliver Hardware to Various Locations for a One-Year Period, estimated cost $47,000.00, Account 101-20000-623110
Recommended
18 17-0644 Authority to advertise Contract 17-023-11 Furnish and Deliver Lab Chemicals to Various Locations for a One (1) Year Period, estimated cost $84,000.00, Account 101-20000-623570
Recommended
Issue Purchase Order-
19 17-0601 Issue purchase order and enter into an agreement with Teledyne Instruments Inc., to furnish, deliver, and install a QuickTrace M-8000 Cold Vapor Atomic Fluorescence Mercury Analyzer System and consumables, in an amount not to exceed $38,147.00, Account 101-16000-634970, Requisition 1463032
Recommended
20 17-0604 Issue purchase order and enter into an agreement with enfoTech & Consulting Inc., to migrate IPACS Application Database from Oracle to SQL Server, in an amount not to exceed $137,500.00, Account 201-50000-612430, Requisition 1465583
Recommended
21 17-0614 Issue purchase order to Willis of Illinois Inc. for Furnishing Property Insurance Coverage for District Properties in an amount not to exceed $1,994,130.00, Account 101-25000-612290, Requisition 1465600
Recommended
22 17-0615 Issue purchase order and enter into an agreement for Contract 17-RFP-04, Professional Services to Assist with the Development of Odor Control Strategies at the John E. Egan and Terrence J. O’Brien Water Reclamation Plants, with CDM Smith Inc., in an amount not to exceed $324,920.00, Account 201-50000-612430, Requisition 1440275
Recommended
23 17-0636 Issue purchase order and enter into an agreement for Contract 17-RFP-17 Employee Assistance Program with Inova Health Care Services in an amount not to exceed $210,000.00, Account 101-25000-612260, Requisition 1451373
Recommended
24 17-0645 Issue purchase order for Contract 17-703-21, Furnish and Deliver a Stake Body Truck and a Dump Truck to the North Service Area, Items 1 and 2, to Rush Truck Centers of Illinois d/b/a Rush Truck Center, Chicago, in an amount not to exceed $265,000.00, Account 201-50000-634860, Requisition 1441294
Recommended
25 17-0665 Issue purchase order and enter into an agreement for Contract 17-RFP-23 Provide Food Services at the Main Office Building and at the Stickney Water Reclamation Plant for a Thirty-Six (36) Month Period, with Torres Restaurant Group Inc. in an amount not to exceed $122,085.75, Account 101-15000-612490, Requisition 1458946 (As Revised)
Recommended
Award Contract-
26 17-0646 Authority to award Contract 17-017-11, Furnish and Deliver Electrical Supplies and Wire to Various Locations for a One (1) Year Period, Group A to Helsel-Jepperson Electrical Inc., in an amount not to exceed $72,074.12, and Group B to Everlights Inc., in an amount not to exceed $37,386.22, Account 101-20000-623070
Recommended
27 17-0647 Authority to award Contract 17-627-11, Repairs to Air Compressors and Air Dryers at Various Locations, to Anchor Mechanical Inc., in an amount not to exceed $92,232.00, Accounts 101-67000, 68000, 69000-612600, 612650, Requisitions 1459485, 1459489 and 1459500
Recommended
28 17-0648 Authority to award Contract 17-070-11, Furnish and Deliver Miscellaneous Batteries to Various Locations for a One (1) Year Period, to Evergreen Supply Co., in an amount not to exceed $40,267.23, Account 101-20000-623070
Recommended
29 17-0651 Authority to award Contract 17-053-11, Furnish and Deliver Lamps to Various Locations for a One (1) Year Period, to Neher Electric Supply Inc., in an amount not to exceed $30,406.68, Account 101-20000-623070
Recommended
30 17-0652 Authority to award Contract 17-004-11, Furnish and Deliver Miscellaneous Steel and Stainless Steel to Various Locations for a One (1) Year Period, Groups A and B, to Super Roco Steel & Tube, Ltd. II in an amount not to exceed $83,850.80, Account 101-20000-623030
Recommended
31 17-0653 Authority to award Contract 17-027-12 (Re-Bid), Furnish and Deliver Glass and Plastic Labware to Various Locations for a One (1) Year Period, Group D to Environmental Express Inc., in an amount not to exceed $18,592.00, Account 101-20000-623570
Recommended
Increase Purchase Order/Change Order-
32 17-0621 Authority to increase purchase order to Suez Treatment Solutions Inc., to Furnish and Deliver Parts for Coarse Screens at Various Locations, in an amount of $92,500.00, from an amount of $101,100.00, to an amount not to exceed $193,600.00, Accounts 101-66000, 67000, 68000, 69000-623270, Purchase Order 7001225
Recommended
Engineering Committee:
Report-
33 17-0629 Report on change orders authorized and approved by the Director of Engineering during the month of May 2017
Recommended
Authorization
34 '17-0664 Authority to make payment of $2,000,000.00 to the U.S. Army Corps of Engineers as an advance of funds for the non-federal sponsor’s share of the costs associated with the Chicagoland Underflow Plan McCook Reservoir, Project 73-161-2H, Account 401-50000-645630
Recommended
Judiciary Committee:
35 17-0634 Authority to settle the Illinois Workers’ Compensation Claims of Michael DeFilippis vs. MWRDGC, Claim numbers: W000836836 and W000963947 in the sum of $70,000.00, Account 901-30000-601090
Recommended
36 17-0635 Authority to settle the Workers’ Compensation Claim of Rolinda Dominguez vs. MWRDGC, Claim 14 WC 09756, Illinois Workers’ Compensation Commission (IWCC), in the sum of $30,860.00, Account 901-30000-601090
Recommended
37 17-0639 Authority to settle the Workers’ Compensation Claim of Kenneth Ryan vs. MWRDGC, Claim 16 WC 034815, Illinois Workers’ Compensation Commission (IWCC), in the sum of $40,000.00, Account 901-30000-601090
Recommended
38 17-0661 Authority to settle litigation involving Tia C. Schrean and make non-wage payments of $40,324.65 to Ms. Schrean and $40,000.00 to her attorney, Account 901-30000-601090
A motion was made by Debra Shore, seconded by Frank Avila, that this Agenda Item be Recommended to the afternoon session. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Labor & Industrial Relations Committee:
Authorization-
39 17-0633 Authority to extend until July 31, 2017, the terms of the collective bargaining agreements between the Metropolitan Water Reclamation District of Greater Chicago and 1) SEIU Local 1, Firemen and Oilers Division; 2) the Building Trades Coalition; 3) International Brotherhood of Teamsters, Local 700; 4) International Brotherhood of Electrical Workers, Local Union No. 9 (Electrical Instrumentation and Testing); 5) International Brotherhood of Electrical Workers, Local Union No. 9 (Electrical Operations); 6) International Brotherhood of Electrical Workers, Local Union No. 9 (Motor Vehicle Dispatcher Group); and 7) International Union of Operating Engineers, Local Union No. 399.
Recommended
Pension, Human Resources & Civil Service Committee:
Report-
40 17-0628 Report on the 2016 Comprehensive Annual Financial Report of the Metropolitan Water Reclamation District Retirement Fund
Recommended
Real Estate Development Committee:
Authorization-
41 17-0649 Authority to grant a 10-year, 40,684 ± sq. ft. non-exclusive easement to Peoples Gas Light and Coke Company to continue to construct, reconstruct, operate, maintain, repair and remove a natural gas metering station and access road on the western portion of District North Shore Channel Parcel 6.19 located at the southwest corner of McCormick Boulevard and Oakton Street in Skokie, Illinois. Consideration shall be an initial annual easement fee of $30,500.00
Recommended
42 17-0654 Authority to issue a one (1) day permit for Mesquite Productions Inc. to access the District’s Calumet Water Reclamation Plant grounds for filming related to an Amazon Sony series “Electric Dreams”. Consideration shall be $15,000.00
Recommended
43 17-0656 Authority to issue a four (4) year permit to the Cook County Department of Transportation and Highways to test and remove approximately 260,000 cubic yards of soil on District real estate adjacent to the Majewski Reservoir in unincorporated Cook County, Illinois, for construction of the Touhy Avenue segment of the Elgin O’Hare Western Access Project. Consideration shall be a nominal fee of $10.00
Recommended
44 17-0657 Consent to an assignment of lease and sublease from I.A. Chicago Lincoln, LLC and I.A. Chicago Lincoln II, LLC to TCB-Lincoln Village, LLC and TCB LV GL, LLC of 2.4 acres of District real estate located at Lincoln Avenue and the North Shore Channel in Chicago, Illinois; North Shore Channel Parcel 8.05. Consideration shall be a document preparation fee of $5,000.00
Recommended
45 17-0660 Authority to issue a two (2) month permit extension to Connelly-GPM Inc. on approximately 5.95 acres of District real estate located at 3154 S. California Avenue in Chicago, Illinois; Main Channel Parcels 42.05 and 42.16. Consideration shall be $32,500.00
Recommended
Miscellaneous & New Business:
Memorial Resolution-
46 17-0668 Memorial Resolution sponsored by the Board of Commissioners extending sympathy and condolences to the family of the Reverend Tyrone Crider, Sr.
Recommended
Resolution-
47 17-0662 Resolution sponsored by the Board of Commissioners recognizing Commissioner Timothy Bradford and his dedication to the Olympia Fields Park District
A motion was made by Timothy Bradford, seconded by Barbara J. McGowan, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
48 17-0663 Resolution sponsored by the Board of Commissioners recognizing Daniel E. Collins’ 30 years of service and contribution to the field of water reclamation and biosolids reuse
A motion was made by Timothy Bradford, seconded by Frank Avila, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
49 17-0667 Resolution sponsored by the Board of Commissioners recognizing Dr. Lakhwinder S. Hundal’s 25 years of service and contribution to the field of soil and water environment
Recommended
Approval of the Consent Agenda with the exception of Items: 38, 47, 48, and 50
President Mariyana T. Spyropoulos called for a motion to accept the agendas for each Standing Committee that was convened. Moved by Frank Avila, seconded by Timothy Bradford. President Mariyana T. Spyropoulos called for any objections. No objections were voiced. Motion carried.
Ordinance - Right of Way-
50 R17-001 Adopt Ordinance No. R17-001 Amending Ordinance R16-005 Establishing the Right-of-Way for the construction, operation and maintenance of the Flood Control Project on Natalie Creek in Midlothian and Oak Forest, Cook County, Illinois (Contract 14-252-3F) in parts of Sections 9, 10, & 16, Township 36 North, Range 13, East of the Third Principal Meridian in Cook County, Illinois to include the real estate legally described in Exhibit AA
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that this Right of Way Ordinance be Recommended. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Executive Session:
None
Adjournment:
The Committee of the Whole meeting of June 15, 2017 was adjourned at 11:45 am
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