Forest Preserve District of Cook County Finance Committee met July 20.
Here is the minutes provided by the Committee:
Attendance:
Present: Goslin, Arroyo, Boykin, Daley, Moody, Moore, Schneider, Silvestri, Suffredin and Tobolski (10)
Absent: Butler, Deer, Fritchey, Gainer, García, Morrison and Sims (7)
Public Testimony:
Chairman Goslin asked the Secretary to the Board to call upon the registered public speakers, in accordance with Cook County Code, Sec. 2-107(dd)
1. George Blakemore
17-0289
Committee Minutes:
Approval of the minutes from the meeting of 6/6/2017
A motion was made by Commissioner Suffredin, seconded by Commissioner Silvestri, to approve 17-0289. The motion carried by the following vote:
Aye: Goslin, Arroyo, Boykin, Daley, Moody, Moore, Schneider, Silvestri, Suffredin and Tobolski (10)
Absent: Butler, Deer, Fritchey, Gainer, García, Morrison and Sims (7)
17-0277
Recommendation Of The Finance Subcommittee (Workers’ Compensation)-
Finance Subcommittee Meeting on Workers’ Compensation -7/18/2017
The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval:
Workers’ Compensation Claims approved Fiscal Year 2017 to present: $350,804.88
Workers’ Compensation Claims to Be Approved: $2,599.65
Workers’ Compensation Lien Recovery to be Approved: $5,500.00
A motion was made by Commissioner Schneider, seconded by Commissioner Moody, to approve 17-0277. The motion carried by the following vote:
Aye: Goslin, Arroyo, Boykin, Daley, Moody, Moore, Schneider, Silvestri, Suffredin and Tobolski (10)
Absent: Butler, Deer, Fritchey, Gainer, García, Morrison and Sims (7)
17-0278
Recommendation Of The Finance Subcommittee (Litigation)-
Finance Subcommittee Meeting on Litigation -06/06/2017
The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval:
Proposed Settlements Approved Fiscal Year 2017 to Present: $1,745,013.80
Proposed Settlements to Be Approved: $12,500.00
Legal Fees Approved Fiscal Year 2017 to Present: $565,293.29
Legal Fees for 06/06/2017 to Be Approved: $56,334.76
A motion was made by Commissioner Silvestri, seconded by Commissioner Boykin, to approve 17-0278. The motion carried by the following vote:
Aye: Goslin, Arroyo, Boykin, Daley, Moody, Moore, Schneider, Silvestri, Suffredin and Tobolski (10)
Absent: Butler, Deer, Fritchey, Gainer, García, Morrison and Sims (7)
17-0279
Presented by: Arnold Randall, General Superintendent
Recommendation Of The Finance Subcommittee (Litigation)-
Finance Subcommittee Meeting on Litigation -07/18/2017
The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval:
Proposed Settlements Approved Fiscal Year 2017 to Present: $1,757,513.80
Proposed Settlements to Be Approved: $162,802.59
Legal Fees Approved Fiscal Year 2017 to Present: $621,628.05
Legal Fees for 07/18/2017 to Be Approved: $80,734.70
A motion was made by Commissioner Silvestri, seconded by Commissioner Boykin, to approve 17-0279. The motion carried by the following vote:
Aye: Goslin, Arroyo, Boykin, Daley, Moody, Moore, Schneider, Silvestri, Suffredin and Tobolski (10)
Absent: Butler, Deer, Fritchey, Gainer, García, Morrison and Sims (7)
Bid Recommendation:
17-0250
Presented by: Arnold Randall, General Superintendent
Proposed Bid Recommendation:
Department: Planning and Development
Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with All Masonry Construction Co., Inc., Chicago, Illinois to remove and replace roofs for Chick Evans Golf Course Concession Building in Morton Grove and Edgebrook Golf Course Garage in Chicago.
Reason: 17-80-13-R Roof Replacement at Chick Evans Golf Course Concession Building and Edgebrook Golf Course Garage - Rebid. The work includes, but is not limited to, roof system replacement including deck and structural repairs at two (2) buildings at separate sites and other work as described in the drawings and building specifications. Bids for this project were originally to be opened on 6/16/2017 however only one bid was received at that time. According to the Preserve’s purchasing code that bid was not opened and the project was re-issued for bid.
Bid Opening Date: 6/30/2017
Bid Results:
Firm; Total Bid:
1. All Masonry Construction Co., Inc.; $281,839.00
2. L. Marshall, Inc.; $322,000.00
3. Robe, Inc.; $347,673.10
Estimated Fiscal Impact: $281,839.00
Contract Period: One hundred fifty (150) days after issuance of notice to proceed.
Account Name/Number: Building Accounts: 51025.560106, 51026.560106, 51052.560106, 51054.560106, 51055.560106, 51056.560106, 51057.560106 and 51009.560106
District(s): 9 and 13
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision.
The Chief Attorney and Chief Financial Officer have approved this item.
A motion was made by Commissioner Moody, seconded by Commissioner Tobolski, to recommend for approval 17-0250. The motion carried by the following vote:
Aye: Goslin, Arroyo, Boykin, Daley, Moody, Moore, Schneider, Silvestri, Suffredin and Tobolski (10)
Absent: Butler, Deer, Fritchey, Gainer, García, Morrison and Sims (7)
17-0251
Presented by: Arnold Randall, General Superintendent
Proposed Bid Recommendation
Department: Planning and Development
Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with Robe, Inc., 6150 N. Northwest Highway, Chicago, Illinois to make exterior repairs at McGinnis Field Station in Orland Park and Sagawau Farmhouse in Lemont.
Reason: 17-80-44 New roof and exterior renovations at McGinnis Field Station and Sagawau Farmhouse. The work includes, but is not limited to, new roof, window, and siding removal and replacement at McGinnis Field Station and exterior wall removal and rebuilding at Sagawau Farmhouse and other work as described in the drawings and building specifications.
Bid Opening Date: 6/9/2017
Bid Results:
Firm; Total Bid:
1. Robe, Inc.; $272,890.00*
2. Gharari Associates; $303,700.00
3. Ujamaa Construction; $452,658.00
* Robe, Inc.’s bid was read into the record as $273,166.00, but after further examination, they made a mathematical error in their calculations. Their actual bid is $272,890.00.
Estimated Fiscal Impact: $272,890.00
Contract Period: Two hundred ten (210) days after issuance of notice to proceed.
Account Name/Number: Building Accounts: 51025.560106, 51026.560106, 51052.560106, 51054.560106, 51055.560106, 51056.560106, 51057.560106 and 51009.560106
District(s): 17
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision.
The Chief Attorney and Chief Financial Officer have approved this item.
A motion was made by Commissioner Moody, seconded by Commissioner Tobolski, to recommend for approval 17-0251. The motion carried by the following vote:
Aye: Goslin, Arroyo, Boykin, Daley, Moody, Moore, Schneider, Silvestri, Suffredin and Tobolski (10)
Absent: Butler, Deer, Fritchey, Gainer, García, Morrison and Sims (7)
17-0252
Presented by: Arnold Randall, General Superintendent
Proposed Bid Recommendation:
Department: Planning and Development
Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with Bully and Andrews, Chicago, Illinois to make masonry repairs at The Harold “Hal” Tyrrell Trailside Museum of Natural History in River Forest.
Reason: 17-80-22 Masonry repairs at The Harold “Hal” Tyrrell Trailside Museum of Natural History. The work includes, but is not limited to, masonry repairs, tuck-pointing, and selective brick replacement to the mid 1870’s historic building at The Harold “Hal” Tyrrell Trailside Museum of Natural History and other work as described in the drawings and building specifications.
Bid Opening Date: 6/28/2017
Bid Results:
Firm; Total Bid:
1. Bully and Andrews; $257,777.00
2. Otto Baum, Inc.; $268,825.00
Estimated Fiscal Impact: $257,777.00
Contract Period: Two hundred ten (210) days after issuance of notice to proceed.
Account Name/Number: Building Accounts: 51025.560106, 51026.560106, 51052.560106, 51054.560106, 51055.560106, 51056.560106, 51057.560106 and 51009.560106
District(s): 9
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision.
The Chief Attorney and Chief Financial Officer have approved this item.
A motion was made by Commissioner Moody, seconded by Commissioner Tobolski, to recommend for approval 17-0252. The motion carried by the following vote:
Aye: Goslin, Arroyo, Boykin, Daley, Moody, Moore, Schneider, Silvestri, Suffredin and Tobolski (10)
Absent: Butler, Deer, Fritchey, Gainer, García, Morrison and Sims (7)
17-0260
Presented by: Arnold Randall, General Superintendent
Proposed Bid Recommendation
Department: Planning and Development
Request: Authorization for the Forest Preserves District of Cook County (the “Preserves”) to enter into a construction contract with Ujamma, Inc., Chicago, Illinois to perform building renovations including the addition of a heating system for Skokie Resource Management garage in Glenview, Illinois.
Reason: 16-80-38 Building renovations including addition of heating system at Skokie Resource Management garage. The work includes, but is not limited to the addition of a complete interior wall and ceiling insulation with facing system, a heating and exhaust system, an underground gas line, upgrades to incoming electrical service, associated electrical re-work at interior insulation, other improvements to an existing metal garage building, and other work as described in the drawings and building specifications.
Bid Opening Date: 6/30/2017
Bid Results:
Firm; Total Bid:
1. Ujamaa, Inc.; $187,073.00
2. Robe, Inc.; $202,717.18
3. Contractor Consulting and Disbursement Svs, CCOS, Inc.; $210,000.00
4. Poulos, Inc.; $228,500.00
5. Anchor Mechanical, Inc.; $304,448.00
Estimated Fiscal Impact: $187,073.00
Contract Period: Two hundred ten (210) days after issuance of notice to proceed.
Account Name/Number: Building Accounts: 51025.560106, 51026.560106, 51052.560106, 51054.560106, 51055.560106, 51056.560106, 51057.560106 and 51009.560106
District(s): 14
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision.
The Chief Attorney and Chief Financial Officer have approved this item.
A motion was made by Commissioner Moody, seconded by Commissioner Tobolski, to recommend for approval 17-0260. The motion carried by the following vote:
Aye: Goslin, Arroyo, Boykin, Daley, Moody, Moore, Schneider, Silvestri, Suffredin and Tobolski (10)
Absent: Butler, Deer, Fritchey, Gainer, García, Morrison and Sims (7)
17-0268
Presented by: Arnold Randall, General Superintendent
Proposed Bid Recommendation:
Department: Planning and Development
Request: Authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into a construction contract with Enlight Corporation primary place of business Chicago, Illinois for Bridge Repairs, Regions 7-9.
Reason: Contract #17-80-53 Bridge Repairs, Regions 7-9. The work includes repairs to bridges at Black Partridge Woods, McClaughrey Springs Woods, St. Mihiel Woods East, Indian Hill Woods, Joe Orr Woods and Glenwood Woods South, including, but not limited to handrail replacement, concrete repairs, masonry repair, trail repair, cleaning, painting, and other related work as specified in the plans and specifications.
Bid Opening Date: 6/23/2017
Bid Results:
Firm; Total Bid:
1. Enlight Corporation; $416,607.50
2. Industria, Inc.; $455,815.00
3. Schaefges Brothers, Inc.; $482,014.80
Estimated Fiscal Impact: $416,607.50
Contract Period: One hundred and eighty (180) days from notice to proceed.
Account Name/Number: Trails Accounts: 51009.560063, 51025.560063, 51026.560063, 51052.560063,
51054.560063, 51055.560063, 51056.560063 and 51057.560063
District(s): 5, 6, and 17
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision.
The Chief Attorney and Chief Financial Officer have approved this item.
A motion was made by Commissioner Moody, seconded by Commissioner Tobolski, to recommend for approval 17-0268. The motion carried by the following vote:
Aye: Goslin, Arroyo, Boykin, Daley, Moody, Moore, Schneider, Silvestri, Suffredin and Tobolski (10)
Absent: Butler, Deer, Fritchey, Gainer, García, Morrison and Sims (7)
17-0269
Presented by: Arnold Randall, General Superintendent
Proposed Bid Recommendation:
Presented By: Arnold Randall, General Superintendent
Department: Planning and Development
Request: Authorization for the Forest Preserve District of Cook County (“the Preserves”) to enter into a construction contract with Enlight Corporation primary place of business Chicago, Illinois for Multi-Use
Trail & Culvert Repairs at Swallow Cliff Woods - North, Dam No. 1 Woods - East, and Maple Lake - East.
Reason: Contract #17-80-48 Multi-Use Trail & Culvert Repairs. The work includes, but is not limited to, earthwork; grading and shaping ditches; aggregate trail repair; culvert removal, replacement, and repair; headwall repair and reconstruction; erosion control; landscaping, and other related work as specified in the plans & specifications.
Bid Opening Date: 6/23/2017
Bid Results:
Firm; Total Bid:
1. Enlight Corporation; $169,959.41*
2. Lifco Construction; $219,623.00
3. Industria, Inc.; $229,550.00
4. Meru Corporation; $272,831.00
*Enlight’s bid was read into the record as $178,961.91, but after further examination they made a mathematical error in their calculations. Their actual bid is $169,959.41.
Estimated Fiscal Impact: $169,959.41
Contract Period: One hundred and fifty (150) days from notice to proceed.
Account Name/Number: Trails Accounts: 51009.560063, 51025.560063, 51026.560063, 51052.560063,
51054.560063, 51055.560063, 51056.560063 and 51057.560063
District(s): 14 and 17
Concurrence(s):
The vendor has met the Minority and Women Business Enterprise Ordinance provision.
The Chief Attorney and Chief Financial Officer have approved this item.
A motion was made by Commissioner Moody, seconded by Commissioner Tobolski, to recommend for approval 17-0269. The motion carried by the following vote:
Aye: Goslin, Arroyo, Boykin, Daley, Moody, Moore, Schneider, Silvestri, Suffredin and Tobolski (10)
Absent: Butler, Deer, Fritchey, Gainer, García, Morrison and Sims (7)
17-0070
Report:
Department: Finance and Administration
Request: Receive and File
Report Title: Corporate Fund Analysis of Revenue and Expense
Report Period: 5/1/2017 - 5/31/2017
Summary: Detailed Fund Analysis Revenue and Expense report for May 2017.
A motion was made by Commissioner Schneider, seconded by Commissioner Silvestri, to receive and file 17-0070. The motion carried by the following vote:
Aye: Goslin, Arroyo, Boykin, Daley, Moody, Moore, Schneider, Silvestri, Suffredin and Tobolski (10)
Absent: Butler, Deer, Fritchey, Gainer, García, Morrison and Sims (7)
Adjournment:
A motion was made by Commissioner Silvestri, seconded by Commissioner Moody to adjourn the meeting. The motion carried by the following vote:
Aye: Goslin, Arroyo, Boykin, Daley, Moody, Moore, Schneider, Silvestri, Suffredin and Tobolski (10)
Absent: Butler, Deer, Fritchey, Gainer, García, Morrison and Sims (7)
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