Metropolitan Water Reclamation District of Greater Chicago Board of Commissioners met November 16.
Here is the minutes provided by the Board:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m.
Roll Call:
Present: 9 - Frank Avila; Timothy Bradford; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Approval of Previous Board Meeting Minutes:
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that the minutes from the Special Meeting November 2, 2017, be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Public Comments:
George Blakemore, concerned citizen, addressed the Board
Andy Donakowski, Friends of Chicago River, addressed the Board regarding the Watershed Ordinance
Recess and Convene as Committee of the Whole:
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners:
At 12:30 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order
Finance Committee:
Report-
1 17-1163 Report on Cash Disbursements for the Month of October 2017, in the amount of $43,569,125.30
Published and Filed
Procurement Committee:
Report-
2 17-1159 Report on advertisement of Request for Proposal 18-RFP-05 Application Development Consulting Services, estimated cost $50,000.00, Account 101-27000-612430, Requisition 1478157
Published and Filed
3 17-1209 Report of bid opening of Tuesday, November 7, 2017
Published and Filed
4 17-1213 Report of bid opening of Tuesday, October 31, 2017
Published and Filed
Authorization-
5 17-1162 Authorization for payment to the City of Chicago Department of Revenue for participation in underground project coordination, in an amount not to exceed $24,652.00, Account 101-50000-612430
Approved
6 17-1199 Authorization to amend the scope of work and agreement with V3 Companies of Illinois, Ltd., for professional engineering services for Contract 14-821-5C, Account 501-50000-612440, Purchase Order 3084186
Approved
Authority to Advertise-
7 17-1160 Authority to advertise Contract 14-113-5F Stormwater Retrofits for Real Time Controls and Rainwater Harvesting System at Dearborn Homes, in Chicago, Illinois, estimated cost between $855,000.00 and $1,035,000.00, Account 501-50000-612400, Requisition 1478670
Approved
8 17-1167 Authority to advertise Contract 18-107-11, Perform Digester Gas Analyses at the Stickney Water Reclamation Plant, estimated cost $25,000.00, Account 101-16000-612490, Requisition 1477880
Approved
9 17-1169 Authority to advertise Contract 18-618-11, Specialized Repairs for Large Motors, estimated cost $90,000.00, Accounts 101-67000/68000/69000-612600/612650/623070, Requisitions 1476787, 1476788, and 1476789
Approved
10 17-1170 Authority to advertise Contract 18-701-21, Furnish and Deliver Two Debris Baskets for the Influent Channels at the Kirie Water Reclamation Plant, estimated cost $200,000.00, Account 201-50000-634650, Requisition 1476569
Approved
11 17-1171 Authority to advertise Contract 18-935-11 Furnishing and Delivering Sodium Hydroxide, estimated cost $5,100,000.00, Account 101-69000-623560, Requisition 1460504
Approved
12 17-1172 Authority to advertise Contract 18-959-11 Furnishing and Delivering Sulfuric Acid, estimated cost $502,000.00, Account 101-69000-623560, Requisition 1464033
Approved
13 17-1177 Authority to advertise Contract 18-348-11 Services to Remove Hazardous Materials from Various District Locations, on an as-needed basis, for a three-year period, estimated cost $150,000.00, Account 101-25000-612780, Requisition 1471676
Approved
14 17-1186 Authority to advertise Contract 17-368-11 for public tender of bids a 50-year lease on 0.074 acres of District real estate located at the northwest corner of Route 83 and 127th Street in Alsip, Illinois; Cal-Sag Channel Parcel 11.03 (Portion). The minimum initial annual rental bid shall be established at $5,000.00
Approved
15 17-1189 Authority to advertise Contract 17-367-11 for public tender of bids a seven (7) year lease on 1.38 acres of District real estate located east of the North Shore Channel and north and south of the CTA Yellow Line tracks in Skokie, Illinois; part of North Shore Channel Parcel 6.14. The minimum initial annual rental bid shall be established at $46,500.00
Approved
16 17-1210 Authority to advertise Contract 18-002-11 Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period, estimated cost $66,000.00, Account 101-20000-623840
Approved
17 17-1211 Authority to advertise Contract 18-012-11 Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, estimated cost $49,000.00, Account 101-20000-623190
Approved
Issue Purchase Order-
18 17-1157 Issue purchase order and enter into an agreement with Environmental Resource Associates Inc. to furnish and deliver Proficiency Testing Standards, in an amount not to exceed $19,000.00, Account 101-16000-623570, Requisition 1477408
Approved
19 17-1164 Issue a purchase order and enter into an agreement with Microvi Biotech Inc., for Professional Engineering Services for MicroNicheTM Biocatalyst Technology Research Project Study at the O’Brien Water Reclamation Plant, in an amount not to exceed $50,300.00, Account 201-50000-612430, Requisition 1478118
Deferred by Mariyana T. Spyropoulos
20 17-1168 Issue purchase order and enter into a three-year agreement with Teledyne Instruments Inc., for maintenance and consumable supplies for two Atomx Automated Purge and Trap Sample Prep Systems, in an amount not to exceed $32,982.92, Account 101-16000-612970, 623570, Requisition 1476588
Approved
21 17-1175 Issue purchase order and amend an agreement with e-Builder Inc. to Furnish and Deliver e-Builder Electronic Project Management System and Technical Support Services, in an amount not to exceed $937,017.21, Account 101-27000-612820, Requisition 1475898
Deferred by Timothy Bradford
22 17-1176 Issue purchase order to Mesirow Insurance Services Inc., for Furnishing Marine Liability and Hull Insurance for District Marine vessels in an amount not to exceed $21,968.00, Account 101-25000-612290, Requisition 1477438
Approved
23 17-1178 Issue purchase order to Mesirow Insurance Services Inc. for Furnishing Excess Casualty Insurance Coverage for the District in an amount not to exceed $1,016,745.00, Account 101-25000-612290, Requisition 1477440
Approved
24 17-1187 Issue purchase order and enter into an agreement with Networkfleet Inc., for maintenance of a Vehicle Location System on 210 Fleet Vehicles, in an amount not to exceed $47,754.00, Account 101-15000-612860, Requisition 1473129
Approved
25 17-1196 Issue purchase order and enter into an agreement for Contract 17-RFP-27, Duplication of Legal Materials, Trial Records and Other Reprographic and Electronic Discovery Services for the District’s Law Department for a Two-Year Period, with Inservio3, LLC in an amount not to exceed $40,000.00, Accounts 101-30000-612090 and 401-50000-612090, Requisition 1464223
Approved
26 17-1216 Issue purchase orders to W.W. Grainger Inc. to Furnish and Deliver Maintenance, Repair and Operating Catalog Products, under the National Joint Powers Alliance (NJPA) Cooperative Purchasing Contract #091214-WWG, in an amount not to exceed $261,000.00, Accounts 101-15000, 16000, 20000, 27000, 66000, 67000, 68000, 69000-623030, 623070, 623090, 623110, 623130, 623190, 623270, 623570, 623660, 623680, 623810, 623860 and 623990, Requisitions 1473875, 1473883, 1474256, 1474258, 1474488, 1474766, 1474790, 1474941
Approved
Award Contract-
27 17-1212 Authority to award Contract 15-074-3D, Installation of Baffle Plates in Final Settling Tanks, Terrence J. O’Brien Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount not to exceed $1,405,000.00, plus a five (5) percent allowance for change orders in an amount of $70,250.00, for a total amount not to exceed $1,475,250.00, Account 401-50000-645650, Requisition 1467960
Approved
Increase Purchase Order/Change Order-
28 17-1161 Authority to increase Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV in an amount of $348,911.00, from an amount of $36,273,778.93, to an amount not to exceed $36,622,689.93, Account 401-50000-645600, Purchase Order 5001404
Approved
29 17-1173 Authority to increase Contract 11-195-AP Phosphorus Recovery System, Stickney Water Reclamation Plant, to Black & Veatch Construction Inc. in an amount of $1,905,939.28, from an amount of $34,905,483.55, to an amount not to exceed $36,811,422.83, Accounts 401-50000-645650 and 201-50000-612430, Purchase Order 5001478
A motion was made by Timothy Bradford, seconded by Kari K. Steele, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh
Present: 1 - Mariyana T. Spyropoulos
30 17-1180 Authority to increase Contract 04-132-3D A/B and C/D Service Tunnel Rehabilitation - Phase Two, Stickney Water Reclamation Plant, to IHC Construction Companies, LLC and F.H. Paschen, S.N. Nielsen & Associates LLC, Joint Venture in an amount of $92,933.24, from an amount of $20,709,593.58, to an amount not to exceed $20,802,526.82, Account 401-50000-645750, Purchase Order 4000034
Approved
31 17-1181 Authority to decrease Contract 14-692-12, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, to Synagro Central, LLC, in an amount of $100,000.00 from an amount of $3,113,247.69 to an amount not to exceed $3,013,247.69, Account 101-66000-612520, Purchase Order 5001457
Approved
32 17-1182 Authority to increase Contract 14-690-11, Beneficial Reuse of Biosolids From LASMA, CALSMA and the Egan Water Reclamation Plant, to Stewart Spreading Inc., in an amount of $172,000.00 from an amount of $12,670,032.90 to an amount not to exceed $12,842,032.90, Account 101-66000-612520, Purchase Order 5001472
Approved
33 17-1188 Authority to increase purchase order and exercise an option to extend agreement for a one-year period, for Contract 16-RFP-01 Perform Federal Legislative Consulting Services, with O’Connell & Dempsey, LLC, in an amount not to exceed $360,000.00, from an amount of $685,205.00, to an amount not to exceed $1,045,205.00, Account 101-15000-612430, Purchase Order 3088453
Deleted by the Executive Director
34 17-1191 Authority to increase purchase order and amend agreement with Deutsch, Levy & Engel, LLC, for legal services in representing the District with respect to environmental remediation of District property located north of the Main Channel and west of Pulaski Road in Chicago, Illinois; Main Channel Parcels 40.02, 40.04 and 40.07, and vacant property located north of the Cal-Sag Channel on the southwest corner of Ann and James Streets in Blue Island, Illinois; Cal-Sag Channel Parcel 14.05, in an amount of $100,000.00, from an amount of $140,500.00, to an amount not to exceed $240,500.00, Account 101-30000-612430, Purchase Order 3011853
Approved
35 17-1215 Authority to increase purchase order to Canon Solutions America Inc., for the leasing of multifunctional photocopier devices in an amount of $20,000.00, from an amount of $1,497,437.05, to an amount not to exceed $1,517,437.05, Account 101-27000-612330, Purchase Order 3079801
Approved
36 17-1223 Authority to increase Contract 14-987-11, Railroad Track Maintenance in the Stickney Service Area, to Track Service Inc., in an amount of $40,000.00 from an amount of $477,202.07 to an amount not to exceed $517,202.07, Account 101-69000-612670, Purchase Order 5001500
Approved
Engineering Committee:
Report-
37 17-1200 Report on change orders authorized and approved by the Director of Engineering during the month of October 2017
Published and Filed
Authorization-
38 17-1201 Authorization to negotiate an Intergovernmental Agreement with the Fox River Water Reclamation District for Anaerobic Digestion Improvements at Albin D. Pagorski Water Reclamation Facility of the Fox River Water Reclamation District (17-IGA-03)
Approved
Judiciary Committee:
Authorization-
39 17-1205 Authority to settle the Workers’ Compensation Claims of Roger Cain vs. MWRDGC, Claim 14 WC 35780, Illinois Workers’ Compensation Commission (IWCC), in the sum of $31,031.38, Account 901-30000-601090
Approved
40 17-1206 Authority to settle the Workers’ Compensation Claims of Debra Thurmond vs. MWRDGC, Claim 16 WC 13127, Illinois Workers’ Compensation Commission (IWCC), in the sum of $18,384.25, Account 901-30000-601090
Approved
Labor & Industrial Relations Committee:
Authorization-
41 17-1194 Authority to extend until December 7, 2017, the terms of the collective bargaining agreements between the Metropolitan Water Reclamation District of Greater Chicago and 1) SEIU Local 1, Firemen and Oilers Division; 2) International Brotherhood of Electrical Workers, Local Union No. 9 (Electrical Instrumentation and Testing); 3) International Brotherhood of Electrical Workers, Local Union No. 9 (Electrical Operations); 4) International Brotherhood of Electrical Workers, Local Union No. 9 (Motor Vehicle Dispatcher Group); 5) International Union of Operating Engineers, Local Union No. 399; and 6) International Brotherhood of Teamsters, Local 700.
Approved
Maintenance & Operations Committee:
Reports-
42 17-1207 Report on change orders authorized and approved by the Director of Maintenance and Operations during the month of October 2017
Published and Filed
Monitoring & Research Committee:
Authorization-
43 17-1203 Authorization to extend the term of the Memorandum of Understanding with Aarhus Vand A/S of Denmark for Engaging in a Knowledge Exchange Program
Approved
Real Estate Development Committee:
Authorization-
44 17-1184 Authority to enter into a Utility Relocation Agreement with Illinois Bell Telephone Company d/b/a AT&T Illinois to relocate existing telecommunication lines on a parcel of real estate recently acquired by the District as part of the construction of the Addison Creek Reservoir (Contract 11-186-3F) located at 2795 West Washington Boulevard in Bellwood, Illinois. Consideration shall be a nominal fee of $10.00
Approved
45 17-1185 Authority to enter into a Utility Relocation Agreement with Commonwealth Edison Company to relocate existing electrical transmission lines and facilities on a parcel of real estate recently acquired by the District as part of the construction of the Addison Creek Reservoir (Contract 11-186-3F) located at 2795 West Washington Boulevard in Bellwood, Illinois. Consideration shall be a nominal fee of $10.00
Approved
46 17-1190 Authority to issue a 5-year permit extension to the U.S. Fish and Wildlife Service to continue to use the boat ramp located on an approximately 50' x 8' area, and access road, of District Main Channel Parcel 15.05 in Lockport, Will County, Illinois, to launch and retrieve boats used to collect and analyze aquatic species in the Main Channel. Consideration shall be a nominal fee of $10.00
Approved
47 17-1193 Authority to issue a one (1) week permit for Open 4 Business Productions LLC to access the District’s Stickney Water Reclamation Plant grounds for filming related to an NBC series “Chicago Fire”. Consideration shall be $15,000.00
Approved
48 17-1195 Authority to issue a 3-year permit to the Illinois Natural History Survey to continue to periodically access District real estate located along the Main Channel and the Des Plaines River in Will County, DuPage County and Cook County to conduct its study of the winter ecology of Canadian Geese in the Greater Chicago Metropolitan Area. Consideration shall be a nominal fee of $10.00
Approved
49 17-1221 Authority to issue a two (2) year permit to The Peoples Gas Light and Coke Company on approximately 31.84 acres of District real estate located west of Pulaski Road and north of the Main Channel in Chicago, Illinois; Main Channel Parcels 40.02, 40.04 and 40.07. Consideration shall be a documentation preparation fee of $5,000.00
Approved
Approval of the Consent Agenda with the exception of Items: 19, 21, 29, 33, 50, 51, 52 and 53:
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Timothy Bradford, Martin J. Durkan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Barbara J. McGowan
Miscellaneous and New Business:
Resolution-
50 17-1192 Resolution sponsored by the Board of Commissioners congratulating employees who retired in the last year
Attachments:
Retirement List 5.1.16 - 10.20.17.pdf A motion was made by Timothy Bradford, seconded by David J. Walsh, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
51 17-1220 Resolution sponsored by the Board of Commissioners recognizing Washed Ashore and the Shedd Aquarium for presenting Washed Ashore: Art to Save the Sea
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
52 17-1222 Resolution sponsored by the Board of Commissioners recognizing Veterans Day
A motion was made by Timothy Bradford, seconded by Barbara J. McGowan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
Ordinance-
53 O17-009 Request Authority to Amend the Resource Recovery Ordinance of the Metropolitan Water Reclamation District of Greater Chicago (As Revised)
A motion was made by Timothy Bradford, seconded by Debra Shore, that this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Meeting Summary:
Speakers-
Cheryl Mell, Senior Vice President of Convention Programs and Partnerships, Angela Haseltine Pozzi, and Frank Rocco, accepted the resolution recognizing Washed Ashore and the Shedd Aquarium for presenting Washed Ashore: Art to Save the Sea (Re: Miscellaneous and New Business Item #51)
Secretary of State Jessie White and Harry F. Sawyer Assistant Director of Veterans Affairs, accepted the resolution recognizing Veterans Day (Re: Miscellaneous and New Business Item #52)
Summary of Requests-
Procurement Item #7
Mariyana T. Spyropoulos requested the number of homes and businesses that will benefit from this project
Procurement Item #34
Timothy Bradford requested the total number of hours billed by the firm from 2002 to present
Miscellaneous and New Business
Mariyana T. Spyropoulos requested a report on contingency clauses in agreements that may be effected by the property tax freeze
Study Session:
None
Announcements:
A Special Meeting is scheduled for Monday, November 20, 2017, at 2:45 p.m. in the Board Room, 100 East Erie Street, Chicago, Illinois. The purpose of the meeting is to discuss seeking federal funds for the District’s completion of the McCook Reservoir project in lump sum.
Board Letter Submission Dates:
The next regular board meeting is scheduled for December 7, 2017, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: November 24, 2017. Date all agenda items are due to the Executive Director: 1:00 p.m., November 29, 2017
Adjournment:
A motion was made by Timothy Bradford, seconded by Kari K. Steele, that when the Board Adjourns, it adjourns to meet again on Thursday, December 7, 2017 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila, Timothy Bradford, Martin J. Durkan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Barbara J. McGowan Metropolitan Water Reclamation District of Greater Chicago
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