Board of Election Commissioners of the City of Chicago met Oct. 24.
Here is the minutes provided by the Board:
Board Members:
Marisel A. Hernandez, Chairwoman
William J. Kresse, Commissioner/Secretary
Jonathan T. Swain, Commissioner
Staff:
Lance Gough, Executive Director
Adam W. Lasker, General Counsel
James P. Allen, Communications Director [absent]
Peter Peso, Deputy Chief Administrative Officer
Lore! Blameuser, Manager-Purchasing
Matthew Lin, Manager - IT
Bill Perez, Coordinator Hispanic Outreach
Geneva Morris, Videographer
Gary Rycyzyn, Consultant
Irish Sheehy
Guests:
Helene Gabelnick, League of Women Voters of Chicago
Daniel Sheehan, Clean County Cook County
Sue Casey ES&S
Sandy Hed, Election Works
George Zastrow, Verizon
I. Call to Order: The Chairwoman called the meeting to order at 9:17 a.m.
II. Roll Call: All Board Members were present.
III. Consideration of Agenda: The agenda was accepted as presented.
IV. Approval of Minutes:
A. Minutes of the Regular Board Meeting of September 26, 2017
Commissioner Swain moved to approve the Minutes of the Regular Board Meeting of September 26, 2017. Commissioner Kresse seconded the motion to approve. The Minutes were approved by unanimous vote of the Board.
V. Executive Director's Report
Executive Director Gough reported that the Board will have a budget hearing today with the City of Chicago, and tomorrow with the Cook County.
Mr. Gough also reported that Board staff will be meeting with Equip For Equality next week to discuss the status of the accessibility project. Following that meeting. Board staff will meet with each of the relevant City departments to see that they each have all the information that they will need. Afterwards, Board staff will meet with members of the U.S. Department of Justice. We hope to have this complete by the end of this month.
A. Assistant Executive Director: no report
B. Communications Director
Communications Director Allen reported that his office has been busy with the City and County budget requests and preparation for the budgets.
Additionally, later this week the Board will be represented on a panel discussion sponsored by the Illinois Campaign for Political Reform on the topic of election security.
Earlier, Mr. Allen, Commissioner Swain and Mr. Gough met with a delegation Zimbabwe brought in by the U.S. State Department.
VI. Old Business
A. Infrastructure Projects and Changes in Election Administration: Mr. Gough reported that proposals have been submitted in response to our Request for Proposals (RFPs) and that Board staff is getting ready for Phase II.
B. Electronic Poll Books - Mr. Gough Invited ES&S representative Ms. Sue Casey to provide the Board with a status report. She reported that we are on track and doing well with the e-poll books.
C. Voting Equipment - Discussed earlier in the meeting.
D. Legislation: The General Counsel had nothing to report at this time.
VII. New Business
A. Recommendation and Approval of contracts with AT& T for Metro E Circuit Connections; ASE Line 1 and Line 2.
Lorel Blameuser addressed that Board regarding the three proposed contracts.dealing with the circuits for transmitting election results on Election Day. The system that has been used is outdated. In 2016 the Board replaced the then-current system with a temporary measure for those circuits. In order to improve and update those circuits for the upcoming elections, these three contracts are proposed:
1) Deals with ASE line 1, which was the temporary method;
2) Involves ASE line 2, which Is for redundancy; this contract is for continuation of those services
3) Deals with the installation, configuration and migration of the 2"*^ line to ensure the continuity of the flow of communication
Commissioner Kresse made a motion, based upon the recommendations of our Purchasing Agent, to authorize Executive Director Lance Gough to execute contracts with AT&T for purposes related to Metro E Circuit Connection Redundancy, including Installation and maintenance of ASE Ethernet Line 1 and Line 2, with total expenses In the amount of $70,427.64, as follows:
• Contract 1 in the amount of $23,427.00, paid in 36 equal installments, for installation and maintenance of ASE Line 1, with a contract term of October 4,2016, through October 3,2019;
• Contract 2 in the amount of $45,159.84, paid in 36 equal installments, for installation and maintenance of ASE Line 2, with a contract term of October 24,2017, through November 30,2020; and
• Contract 3 in the amount of $1,840.80 for configuration, support and termination of a 5 Megabyte ASE Circuit and ISR4331 Router, with a contract term of October 24, 2017, through November 30, 2018
Commissioner Swain seconded the motion and the Board voted 3:0 to approve, and authorized the Executive Director to execute the contracts with AT&T.
VIM. Legal Report: General Counsel Lasker stated that there was nothing to report at this meeting.
IX. Financial Report
A. Commissioner Swain made a motion to approve Balance Sheet and Voucher Listings for the City of Chicago - 2017 Appropriation -17-09 dated October 24,2017 in the amount of $162,455.70. The motion was seconded by Commissioner Kresse and passed by unanimous vote of the Board.
B. Commissioner Kresse moved to approve the Balance Sheet and Voucher Listings for the County of Cook - 2017 Appropriation -17-04 dated October 24,2017 In the amount of $13,097.50. Commissioner Swain seconded the motion. The motion passed by a 3:0 vote of the Board.
X. Public Comment: No Public Comment
XI. Executive Session None
XII. Adjournment: Commissioner Kresse made a motion to adjourn until the next scheduled Regular Board meeting of November 14,2017 at 9:00 a.m. Commissioner Swain seconded the motion. The motion passed by unanimous vote of the Board. The meeting was adjourned at 9:25 a.m.
https://app.chicagoelections.com/documents/general/BoardMeetingMinutes-2017-10-24.pdf
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