Metropolitan Water Reclamation District of Greater Chicago Committee of the Whole met December 7.
Here is the minutes provided by the Committee:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 11:00 a.m.
Roll Call:
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Finance Committee:
Authorization-
1 17-1268 Authority to Approve Travel for David St. Pierre, Executive Director, in the estimated amount of $700.00, for travel to Washington D.C., to attend a meeting regarding McCook Reservoir Phase 2 Funding, Account 101-15000-612010
A motion was made by Martin J. Durkan, seconded by David J. Walsh, that this Agenda Item be Recommended. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Procurement Committee:
Report
2 17-1158 Report on advertisement of Request for Proposal 18-RFP-02 Pre- and Post-Offer Psychological Assessments for Police Officer Candidates, estimated cost $58,200.00, Account 101-25000-612430, Requisition 1476559
Recommended
3 17-1234 Report on advertisement of Request for Proposal 17-RFP-40 Services to Market and Distribute Composted Biosolids from the Harlem Avenue and Calumet Solids Management Areas
Recommended
4 17-1240 Report on advertisement of Request for Proposal 18-RFP-03 SAP Operations Support, estimated cost $200,000.00, Account 101-27000-612430, Requisition 1477235
Recommended
5 17-1241 Report on advertisement of Request for Proposal 17-RFP-10 Commercial Banking and Investment Custody Services for a five-year period, estimated cost $402,500.00, Account 101-11000-612430, Requisitions 1480254, 1480255, and 1480256
Recommended
6 17-1263 Report of bid opening of Tuesday, November 21, 2017
Recommended
7 17-1273 Report of bid opening of Tuesday, November 14, 2017
Recommended
8 17-1276 Report on rejection of bids for Contract 17-903-41, Elevator Improvements at the Mainstream Pumping Station, estimated cost $245,000.00
Recommended
9 17-1278 Report of bid opening of Tuesday, November 28, 2017
Recommended
10 17-1292 Report on advertisement of Request for Proposal 17-RFP-39 Services to Source and Deliver Wood Chips to the Harlem Avenue and Calumet Solids Management Areas
Recommended
Authorization
11 17-1246 Authorization to amend Board Order of August 31, 2017, regarding Contract 17-304-11 Annual Maintenance, Repairing, Recharging, and Hydrostatic Pressure Testing of Portable Fire Extinguishers for a Thirty-Six (36) Month Period, Agenda Item No. 22, File No. 17-0815
Recommended
12 17-1255 Authorization for payment to the U.S. Water Alliance for the 2018 annual membership dues and the 2018 Value of Water Campaign Sponsorship in the amount of $35,000.00, Account 101-15000-612280
Recommended
13 17-1285 Authorization to forfeit Contract 16-810-21, Furnish and Deliver Six Submersible Grit Pumps to the Calumet Water Reclamation Plant, to Atlas & Associates Inc., in an amount not to exceed $96,000.00 Account 201-50000-634650, PO# 3091607
Recommended
Authority to Advertise-
14 17-1233 Authority to advertise Contract 18-901-21 Furnish and Deliver Motor Excitation Control Equipment to the Stickney Water Reclamation Plant, estimated cost $290,000.00, Account 201-50000-634600, Requisition 1479586
Recommended
15 17-1236 Authority to advertise Contract 18-109-11 Maintenance Services and Consumables for the Calumet Analytical Laboratory Reagent Grade Water System, estimated cost $20,000.00, Accounts 101-16000-612490 and 101-16000-623570, Requisition 1480247
Recommended
16 17-1250 Authority to advertise Contract 17-845-3P Heavy Equipment Storage Building Site Improvements, Bulk Material Storage Building, Calumet Water Reclamation Plant, O’Brien Water Reclamation Plant, estimated cost between $1,501,000.00 and $1,817,000.00, Account 401-50000-645680, Requisition 1480002
Recommended
Issue Purchase Order-
17 17-1164 Issue a purchase order and enter into an agreement with Microvi Biotech Inc., for Professional Engineering Services for MicroNicheTM Biocatalyst Technology Research Project Study at the O’Brien Water Reclamation Plant, in an amount not to exceed $50,300.00, Account 201-50000-612430, Requisition 1478118 (Deferred from the November 16, 2017 Board Meeting)
Recommended
18 17-1175 Issue purchase order and amend an agreement with e-Builder Inc. to Furnish and Deliver e-Builder Electronic Project Management System and Technical Support Services, in an amount not to exceed $937,017.21, Account 101-27000-612820, Requisition 1475898 (Deferred from the November 16, 2017 Board Meeting)
A motion was made by Kari K. Steele, seconded by Barbara J. McGowan, that this Agenda Item be Deferred. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
19 17-1237 Issue purchase order and enter into an agreement with Brinkmann Instruments Inc. d/b/a Metrohm USA Inc., to furnish and deliver an Ion Chromatograph with Autosampler, in an amount not to exceed $68,257.00, Account 101-16000-634970, Requisition 1476778
Recommended
20 17-1247 Issue purchase order for Contract 17-304-11, Annual Maintenance, Repairing, Recharging, and Hydrostatic Pressure Testing of Portable Fire Extinguishers for a Thirty-Six (36) Month Period, to U.S. Fire & Safety Equipment Company, in an amount not to exceed $107,444.00, Account 101-25000-612780, Requisition 1470413
Recommended
21 17-1249 Issue purchase order and enter into an agreement with the law firm of Valentine Austriaco & Bueschel, P.C. to represent and counsel the Metropolitan Water Reclamation District of Greater Chicago in connection with bankruptcy and collection matters in an amount not to exceed $50,000.00, Account Number 101-30000-612430, Requisition 1480505
Deferred by Barbara J. McGowan
22 17-1261 Issue purchase order for Contract 17-481-11, Furnish and Deliver Genetic Security Center Camera Connections License, Software Maintenance and Labor, to Pentegra Systems, LLC, in an amount not to exceed $28,269.99, Accounts 101-27000-612430, 612820, 201-50000-634810, Requisition 1469432
Recommended
23 17-1264 Issue purchase orders and enter into agreements for Contract 18-RFP-01 State Legislative Consulting Services, with Charles R. Vaughn, in an amount not to exceed $21,000.00, Ado L. Rugai Attorney at Law, in an amount not to exceed $21,000.00, Law Offices of Paul L. Williams & Associates, in an amount not to exceed $21,000.00, and Miguel A. Santiago Consulting Inc., in an amount not to exceed $21,000.00, Account 101-15000-612430, Requisition 1472035
Recommended
24 17-1269 Issue purchase order and enter into an agreement with CDW Government LLC, for Mimecast Advanced Threat Security and Support, in an amount not to exceed $87,175.00, Account 101-27000-623800, Requisition 1480238
Recommended
25 17-1271 Issue purchase order for Contract 18-045-11, Publish Invitations to Bid for Contracts, Legal Notices for Original Entrance and Promotional Civil Service Examinations, and Other Legal Notices for a One-Year Period, to Sun-Times Media Productions, LLC, in an amount not to exceed $54,600.00, Account 101-20000-612360, Requisition 1478066
Recommended
26 17-1277 Issue purchase orders to Staples Contract and Commercial Inc. to Furnish and Deliver Miscellaneous Non-Stock Office Supplies to Various Locations under the National Joint Powers Alliance Purchasing (NJPA) Co-operative Contract Number 010615-SCC, in an amount not to exceed $77,100.00, Accounts 101, 501-11000, 15000, 16000, 20000, 25000, 27000, 30000, 40000, 50000, 66000, 67000, 68000, 69000-623520, Requisitions 1462110, 1474786, 1474787, 1474924, 1474926, 1474939, 1475283, 1475299, 1475311, 1475505, 1475513, 1476575, and 1476576
Recommended
27 17-1288 Issue purchase order for Contract 17-611-21, Furnish and Deliver Uninterruptible Power Supplies for the Kirie and Egan Water Reclamation Plants to CDW Government LLC, in an amount not to exceed $66,199.00, Account 201-50000-634650, Requisition 1470093
Recommended
Award Contract-
28 17-1259 Authority to award Contract 16-805-21, Furnish, Deliver, and Install a Boiler for the Equipment Garage at the Calumet Water Reclamation Plant, to Ideal Heating Company, in an amount not to exceed $165,555.00, Account 201-50000-645680, Requisition 1457241
Recommended
29 17-1265 Authority to award Contract 18-629-11, Rack and Pinion Manlift Inspection and Repair, to Mid-American Elevator Company Inc., in an amount not to exceed $728,160.00, Accounts 101-68000, 69000-612600, 612680, Requisitions 1461813 and 1461814
Recommended
30 17-1270 Authority to award Contract 18-022-11, Furnish and Deliver Diesel Fuel to Various Locations, for a One (1) Year Period, to Avalon Petroleum Company Inc., in an amount not to exceed $320,479.26, Accounts 101-16000, 66000, 67000, 68000, 69000-623820, Requisitions 1474259, 1473313, 1473327, 1473347, 1474776, and 1474778.
Recommended
31 17-1281 Authority to award Contract 18-021-11, Furnish and Deliver Unleaded Gasoline to Various Locations for a One (1) Year Period, Item A, to Petroleum Traders Corporation, in an amount not to exceed $165,073.04 and Item B, to Avalon Petroleum Company Inc., in an amount not to exceed $60,292.83, Accounts 101-16000, 20000, 66000-623820, Requisitions 1471114, 1471115, 1473314 and 1473843.
Recommended
32 17-1282 Authority to award Contract 17-902-31, Installation of Shaftless Screw Conveyors for Aerated Grit Tanks at the Stickney Water Reclamation Plant, to IHC Construction Companies, L.L.C., in an amount not to exceed $2,525,000.00, Account 401-50000-645680, Requisition 1461803
Recommended
33 17-1286 Authority to award Contract 17-005-11, Furnish and Deliver Pallets to Various Locations for a One (1) Year Period, Group B to Cabka North America Inc., in an amount not to exceed $148,945.50 Account 101-20000-623130
Recommended
Increase Purchase Order/Change Order-
34 17-1251 Authority to increase Contract 11-403-2P Membrane Gas Holder Replacement and Digester Cleaning, Egan Water Reclamation Plant, to Path Construction Company Inc. in an amount of $96,765.00, from an amount of $5,878,167.09, to an amount not to exceed $5,974,932.09, Account 201-50000-645750, Purchase Order 4000018
Recommended
35 17-1252 Authority to increase Contract 73-161-EH McCook Reservoir Excavation Agreement, to Vulcan Construction Materials, L.P., in an amount of $2,978,132.00, from an amount of $94,717,289.25, to an amount of $97,695,421.25, Account 401-50000-645620, Purchase Order 5000176
Recommended
17-1290 Authority to increase Contract 17-614-11 Elevator Maintenance Service at Various Service Areas, to Parkway Elevators Inc. in an amount of $8,220.00, from an amount of $947,850.00, to an amount not to exceed $956,070.00, Account 101-15000-612370, Purchase Order 5001577
Recommended
Judiciary Committee:
Authorization-
37 17-1284 Authority to settle the Workers’ Compensation Claims of Edward Chesser vs. MWRDGC, Claim 12 WC 33205 and Claim 12 WC 33206, Illinois Workers’ Compensation Commission (IWCC), in the sum of $14,392.80, Account 901-30000-601090
Recommended
38 17-1287 Authority to waive accrued user charge interest in the total amount of $729,511.95 for the City of Chicago’s Jardine Water Purification Plant, Sawyer Water Purification Plant (f/k/a as South Water Purification Plant), O’Hare Airport North Airfield Detention Basin, South Airfield Detention Basin, and O’Hare Airport Terminal Complex
A motion was made by Martin J. Durkan, seconded by Frank Avila, that this Agenda Item be Deferred to the afternoon session. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Labor & Industrial Relations Committee:
Authorization-
39 17-1272 Authority to Approve the Agreement Between the Metropolitan Water Reclamation District of Greater Chicago and the International Brotherhood of Teamsters, Local 700
Recommended
Monitoring & Research Committee:
Authorization-
17-1262 Authorization to Subscribe to the Water Research Foundation for the 2018 Annual Research Commitment in an amount not to exceed $138,000.00, Account 101-15000-612280
Recommended
Pension, Human Resources & Civil Service Committee:
Authorization-
41 17-1244 Request for advice and consent as to the Executive Director’s designation of Susan T. Morakalis, General Counsel, as the MWRD’s Ethics Advisor, pursuant to the Ethics Ordinance
Recommended
Public Health & Welfare Committee:
Authorization-
42 17-1260 Authority to enter into an Intergovernmental Agreement (IGA) with and make payment to the Cook County Sheriff’s Office (CCSO) for the expansion of its Prescription Drug Take-Back Program in an amount not to exceed $100,000.00, Account 101-15000-612490 (As Revised)
Recommended
Stormwater Management Committee:
Authorization-
43 17-1274 Authorization to amend a March 4, 1971 Intergovernmental Agreement with the Village of Bedford Park to update the operational parameters of the Bedford Park Reservoir sluice gate
Recommended
Miscellaneous & New Business:
Memorial Resolution-
44 17-1242 Memorial Resolution sponsored by the Board of Commissioners honoring the memory of Juanita Bitoy (As Revised)
Recommended
Approval of the Consent Agenda with the exception of Items: 1, 18, 21, 38 and 45-
President Mariyana T. Spyropoulos called for a motion to accept the agendas for each Standing Committee that was convened. Moved by Martin J. Durkan, seconded by Frank Avila. President Mariyana T. Spyropoulos called for any objections. No objections were voiced. Motion carried.
45 17-1294 Memorial Resolution sponsored by the Board of Commissioners honoring the memory of Commissioner Timothy Bradford (As Revised)
A motion was made by Frank Avila, seconded by Barbara J. McGowan, that this Memorial Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
Executive Session:
None
Adjournment:
The Committee of the Whole meeting of December 7, 2017 was adjourned at 11:25 a.m.
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