West Chicago Public Library Finance Committee met November 13.
Here is the minutes as provided by the committee:
I. Call to Order Richard Bloom
The meeting was called to order at 1:00 p.m.
II. Roll Call
Present: Richard Bloom, Chair; Diane Kelsey, Committee Member; Benjamin Weseloh,
Library Director; Maureen Bajor, Human Resources Manager
Absent: Nancy Conradt, Ex Officio
Guests: Estelle Markham representing Kamm Insurance Group
III. Approval of the Minutes
There were no minutes to approve.
IV. Recognition of the Public
No public was present.
V. Public Comments
No public comments were made.
VI. Unfinished Business
None
VII. New Business
Estelle Markham made approximately a ten minute opening statement along with three
informational handouts covering insurance-related issues. This was followed by a fifty
minute question and answer session. This was followed by a three minute closing
statement by Estelle recapping her qualifications to represent the WCPLD as its
insurance broker. Estelle departed the meeting at 2:05 p.m.
The committee had three additional items under new business to consider. The first
item was to discuss the pros and cons of the three brokers interviewed and make a
selection. After an approximately twenty minute discussion, the committee decided that
in fairness to the three candidates that we would take some time individually to review
our notes and materials received at the presentations and meet at 6:15 p.m. November
27, 2017 to make a final decision.
The second item on the agenda was to recommend to the Board that the Library Director
be given authorization to hire a consultant to create an RFP/Bid Document to guide us in
making decisions regarding our security camera purchase and installation. This was
moved by Diane and seconded by Richard. The motion was approved unanimously.
The third item on the agenda was to make a recommendation to the Board with regard
to the insurance solicitation and selection process to avoid the rules and restrictions of
our purchasing policy. With the uniqueness of and for the process of selecting insurance
coverage, one of two processes could be implemented:
A) The Library Director and staff communicate with the insurance broker
with Finance Committee review and oversight;
B) The Policy Committee develops an insurance-specific policy.
VIII. Recommendations to the Board
A) Hire a consultant to create the RFP/Bid Document for the security camera project
B) Revise procedures for dealing with insurance policy issues.
IX. Adjournment
Richard Bloom adjourned the meeting at 2:31 p.m.
http://www.wcpld.info/wp-content/uploads/2017/12/20171113-Finance-Committee-Meeting-Minutes-searchable.pdf
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