Metropolitan Water Reclamation District of Greater Chicago Committee of the Whole met December 21.

By Lhalie Castillo

Jan 10, 2018

Here is the minutes provided by the Committee:

Call Meeting to Order:

President Mariyana T. Spyropoulos presiding, called the meeting to order at 11:10 a.m.

Roll Call:

Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos

Finance Committee:

Report

1 17-1326 Report on Cash Disbursements for the Month of November 2017, in the amount of $35,632,518.28

Recommended

Procurement Committee:

Report

2 17-1376 Report of bid opening of Tuesday, December 5, 2017

Recommended

3 17-1398 Report on advertisement for Request for Qualifications 18-RFQ-01, Qualifications for Outside Counsel Legal Services

Recommended

Authorization

4 17-1297 Authorization to accept initial annual rental bid for Contract 17-365-11 Proposal to Lease for 20-years, 23.95 acres of District real estate located at 4801 South Harlem Avenue in Forest View, Illinois; Main Channel Parcel 37.04 from Petroleum Fuel & Terminal Company in the amount of $590,000.00

Recommended

5 17-1304 Authorization for payment to Barnes & Thornburg LLP for the 2018 Federal Water Quality Coalition (Coalition) membership dues in the amount of $12,500.00, Account 101-15000-612280

Recommended

6 17-1317 Authorization to enter into agreements with the Board of Regents of the University of Wisconsin System, through the University of Wisconsin-Madison, DePaul University, Illinois Institute of Technology and Lake Forest Graduate School of Management pursuant to Contract 17-RFP-34, Master Agreement for Professional Development Courses for a Three-Year Period, beginning January 1, 2018 and continuing through December 31, 2020.

Recommended

7 17-1339 Authorization to decrease cost estimate for Contract 18-102-11 Boat Maintenance, Repairs, Parts, and Secured Dockage from $42,000.00 to $38,400.00, Accounts 101-16000-612330, 612790, and 623990, Requisition 1470604

Recommended

8 17-1374 Authorization to amend Board Order of December 7, 2017, regarding Authority to award Contract 17-902-31, Installation of Shaftless Screw Conveyors for Aerated Grit Tanks at the Stickney Water Reclamation Plant, to IHC Construction Companies, L.L.C., in an amount not to exceed $2,525,000.00, Account 401-50000-645680, Requisition 1461803, Agenda Item No. 32, File No. 17-1282

Recommended

9 17-1384 Authorization to accept the bid for Contract 17-698-12 (Re-Bid) Sale of Composted Biosolids at HASMA for no charge to the District from Saje Gro, LLC

Recommended

10 17-1396 Authorization to forfeit Contract 16-618-13 (Re-Bid), Inspecting, Repairing, Recharging and Pressure Testing of Fire Suppression Systems at Various Locations, to Sure Fire Protection Inc., in an amount not to exceed $181,725.00 Account 101-69000-612780, PO 5001584

Recommended

Authority to Advertise

11 17-1343 Authority to advertise Contract 18-611-11 Repairs and Alterations to Various Water Reclamation Facilities in the Stickney Service Area and Other Installations, estimated cost $12,999,136.00, Accounts 101-67000/68000/69000-612600/612650, Requisitions 1476124, 1476776 and 1480762

Recommended

12 17-1344 Authority to advertise Contract 18-708-11 Furnishing and Delivering Sodium Carbonate to the Egan Water Reclamation Plant, estimated cost $350,000.00, Account 101-67000-623560, Requisition 1480780

Recommended

13 17-1345 Authority to advertise Contract 18-604-21 Furnish, Deliver and Install Fire Detection Systems at Various Locations, estimated cost $560,000.00, Account 201-50000-645650, Requisitions 1472011, 1472012, and 1472013

Recommended

14 17-1375 Authority to advertise Contract 18-028-11 Furnish and Deliver Paper Filters, Crucibles, and Petri Dishes to Various Locations for a One (1) Year Period, estimated cost $173,200.00, Account 101-20000-623570

Recommended

Issue Purchase Order

15 17-1175 Issue purchase order and amend an agreement with e-Builder Inc. to Furnish and Deliver e-Builder Electronic Project Management System and Technical Support Services, in an amount not to exceed $937,017.21, Account 101-27000-612820, Requisition 1475898 (Deferred from the November 16, 2017 Board Meeting)(Deferred from the December 7, 2017 Board Meeting)

Recommended

16 17-1293 Issue purchase order and amend an agreement with Samanage USA Inc. for license renewal of Samanage Information Technology Service Management (ITSM) software, in an amount not to exceed $97,800.00, Account 101-27000-612820, Requisition 1469600

Recommended

17 17-1302 Issue purchase order to GIC 101 Erie LLC, for maintenance and operation of the common areas of the 101 Erie Street Buildings for the period of January 1, 2018 through December 31, 2018, in an amount not to exceed $75,000.00, Account 101-15000-612390, Requisition 1480009

Recommended

18 17-1318 Issue purchase order and enter into an agreement with O.I. Corporation, to provide a maintenance plan for the SI Analytics titration systems, loaner modules plan, and consumables, in an amount not to exceed $40,234.50, Account 101-16000-612970, Requisition 1479575

Deleted by the Executive Director

19 17-1319 Issue purchase order and enter into two agreements for Contract 17-RFP-32 Insurance Broker Services for a three-year period, with an option to extend for an additional two years, with Mesirow Insurance Services Inc. in an amount not to exceed $289,500.00 and Willis of Illinois Inc. in an amount not to exceed $360,000.00 Account 101-25000-612430 Requisition 1480485, 1466266

Recommended

20 17-1325 Issue purchase order to Drydon Equipment Inc., to Furnish and Deliver one Swaby Lobeline rotary lobe pump, in an amount not to exceed $46,400.00, Account 201-50000-634650, Requisition 1481577

Recommended

21 17-1327 Issue purchase order to LAI, Ltd., to Furnish and Deliver one Hidrostal screw centrifugal pump, in an amount not to exceed $56,630.00, Account 201-50000-634650, Requisition 1481576

Recommended

22 17-1331 Issue purchase order and enter into an agreement with South Suburban Mayors and Managers Association, for administrative assistance related to coordination of Watershed Planning Councils in Cook County, in an amount not to exceed $30,000.00, Account 501-50000-612490, Requisition 1481571

Recommended

23 17-1332 Issue purchase order and enter into an agreement with Northwest Municipal Conference, for administrative assistance related to coordination of Watershed Planning Councils in Cook County, in an amount not to exceed $30,000.00, Account 501-50000-612490, Requisition 1481574

Recommended

24 17-1333 Issue purchase order and enter into an agreement with West Central Municipal Conference, for administrative assistance related to coordination of Watershed Planning Councils in Cook County, in an amount not to exceed $30,000.00, Account 501-50000-612490, Requisition 1481575

Recommended

25 17-1334 Issue purchase order and enter into an agreement with Southwest Conference of Mayors, for administrative assistance related to coordination of Watershed Planning Councils in Cook County, in an amount not to exceed $30,000.00, Account 501-50000-612490, Requisition 1481573

Recommended

26 17-1346 Issue purchase order and enter into an agreement with Katten Muchin Rosenman LLP, for contract 17-RFP-12 Legal Advisory Services Related to the District Financing Program, for a three-year period in an amount not to exceed $166,500.00, Account 101-11000-612430, Requisition 1470947

Recommended

27 17-1372 Issue purchase order for Contract 17-474-11, Furnish and Deliver One-Year Site License Software Maintenance Renewal of FileMaker Pro Software to the MWRDGC, to CDW Government LLC, in an amount not to exceed $30,024.00, Account 101-27000-612820, Requisition 1469138

Recommended

28 17-1394 Issue purchase order for Contract 17-609-21, Furnish and Deliver Enhanced Bio-P Control Equipment, Groups A and B, to Gasvoda & Associates Inc., in an amount not to exceed $165,343.91, Account 201-50000-645650, Requisition 1461027

Recommended

29 17-1395 Issue purchase order and enter into an agreement with J.B. Systems Inc., to Provide Maintenance and Support for the Mainsaver Computerized Maintenance Management System, in an amount not to exceed $55,620.00, Account 101-69000-612430, Requisition 1478668

Recommended

Award Contract

30 17-1373 Authority to award Contract 18-063-11, Furnish and Deliver V-Belts and Conveyor Belts to Various Locations for a One-Year Period, Groups A and B to Accent Bearings Co. Inc., in a total amount not to exceed $31,506.77, Account 101-20000-623270

Recommended

Increase Purchase Order/Change Order

31 17-1291 Authority to increase purchase orders and exercise an option to extend agreements for one additional year period, for Contract 14-RFP-23, Appraisal Services for Real Estate, with CohnReznick, LLP in an amount not to exceed $50,000.00, from an amount of $125,907.00, to an amount not to exceed $175,907.00, and Woodland Valuation Services LLC d/b/a Appraisal Associates in an amount not to exceed $50,000.00, from an amount of $113,800.00, to an amount not to exceed $163,800.00, Account 101-30000-612430, Purchase Orders 3084627, 3084671

Recommended

32 17-1300 Authority to increase Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV in an amount of $79,960.00, from an amount of $36,622,689.93, to an amount not to exceed $36,702,649.93, Account 401-50000-645600, Purchase Order 5001404

Recommended

33 17-1301 Authority to increase purchase order and exercise an option to extend agreement for a one-year period, for Contract 16-RFP-01 Perform Federal Legislative Consulting Services, with O’Connell & Dempsey, LLC, in an amount not to exceed $360,000.00, from an amount of $685,205.00, to an amount not to exceed $1,045,205.00, Account 101-15000-612430, Purchase Order 3088453

A motion was made by Martin J. Durkan, seconded by Frank Avila, that this Agenda Item be Deferred to the afternoon session. The motion carried by the following roll call vote:

Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos

34 17-1311 Authority to increase purchase order and amend the agreement with Environmental Design International Inc., for professional services in connection with Contract 14-260-5C, Preliminary Engineering for a Flood Control Project in the Washington Street Area of Blue Island, Illinois in an amount of $13,500.00, from an amount of $273,022.38, to an amount not to exceed $286,522.38, Account 501-50000-612440, Purchase Order 3083385

Recommended

35 17-1324 Authority to increase purchase order and extend the agreement for a fifty-nine day (59) day period, for Contract 11-RFP-19, Fleet Vehicle Management Services for a 36-Month Period, with LeasePlan, USA Inc., in an amount not to exceed $50,000.00, from an amount of $2,722,799.78, to an amount not to exceed $2,772,799.78, Accounts 101-15000-612080/612860, Purchase Order 3070364

Recommended

36 17-1336 Authority to increase Contract 14-639-11, Furnish and Deliver Process Water Chemicals, to Fremont Industries Inc., in an amount of $20,000.00 from an amount of $193,695.28 to an amount not to exceed $213,695.28, Accounts 101-67000/68000/69000-623560, Purchase Orders 3083760, 3083761 and 3083762

Recommended

37 17-1342 Authority to increase the purchase order and amend the agreement with Foley & Lardner LLP, for legal services in an amount of $60,500.00, from an amount of $9,500.00, to an amount not to exceed $70,000.00, Account 101-11000-612430, Purchase Order 3096733

Recommended

Engineering Committee:

Report

38 17-1299 Report on change orders authorized and approved by the Director of Engineering during the month of November 2017

Recommended

Judiciary Committee:

Authorization

39 17-1378 Authority to settle the Workers’ Compensation Claims of George Schury vs. MWRDGC, Cases 14 WC 35733 and 15 WC 6068 Illinois Workers’ Compensation Commission, in the sum of $225,000.00, Account 901-30000-601090

Recommended

40 17-1380 Authority to settle the Workers’ Compensation Claims of David Zintak vs. MWRDGC, Claim 13 WC 037434 and Claim 16 WC 006702, Illinois Workers’ Compensation Commission (IWCC), in the sum of $39,920.76, Account 901-30000-601090

Recommended

Labor & Industrial Relations Committee:

Authorization

41 17-1385 Authority to Approve the Agreement Between the Metropolitan Water Reclamation District of Greater Chicago and the International Union Operating Engineers, Local 399 (AFL-CIO)

Recommended

42 17-1386 Authority to Approve the Agreement Between the Metropolitan Water Reclamation District of Greater Chicago and the SEIU Local 1, Firemen and Oilers Division

Recommended

43 17-1387 Authority to Approve the Agreement Between the Metropolitan Water Reclamation District of Greater Chicago and the International Brotherhood of Electrical Workers, Local Union No. 9, Electrical Operations (AFL-CIO)

Recommended

44 17-1388 Authority to Approve the Agreement between the Metropolitan Water Reclamation District of Greater Chicago and the International Brotherhood of Electrical Workers, Local Union No. 9, Electrical Instrumentation and Testing, (AFL-CIO)

Recommended

45 17-1389 Authority to Approve the Agreement Between the Metropolitan Water Reclamation District of Greater Chicago and the International Brotherhood of Electrical Workers, Local Union No. 9, Motor Vehicle Dispatcher Group (AFL-CIO)

Recommended

Maintenance & Operations Committee:

Report

46 17-1335 Report on change orders authorized and approved by the Director of Maintenance and Operations during the month of November 2017

R-98 Report November 2017.pdf Attachments:

Recommended

Pension, Human Resources & Civil Service Committee:

Authorization

47 17-1337 Authority to amend dental benefits for non-represented employees effective February 1, 2018

Recommended

48 17-1338 Authority to amend health care benefits under the HMO plan for non-represented employees and pre-65 retirees effective February 1, 2018

Recommended

Real Estate Development Committee:

Authorization

49 17-1381 Consent to an assignment of easement from Sigecom, LLC, d/b/a WOW! Internet, Cable and Phone, to MCImetro Access Transmission Services Corp., d/b/a Verizon Access Transmission Services, to construct, install, operate, maintain, repair and remove an aerial and underground fiber optic cable on portions of Main Channel Parcels 29.02 and 29.04 in Willow Springs, Illinois. Consideration shall be a document preparation fee of $5,000.00

Recommended

50 17-1383 Authority to enter into a Utility Relocation Agreement and easement agreement with Comcast of Illinois IV Inc. to relocate existing cable communication lines and facilities on a parcel of real estate recently acquired by the District as part of the construction of the Addison Creek Reservoir Improvements Project (Contract 11-186-3F) located at 2795 West Washington Boulevard in Bellwood, Illinois. Consideration shall be a nominal fee of $10.00

Deleted by the Executive Director

51 17-1390 Authority to grant to the Morton Grove Niles Water Commission: (1) an 18-month, 16,527 sq. ft. temporary construction easement and (2) a 70-year, 21,848 sq. ft. non-exclusive easement to construct, install, operate, maintain, repair and remove a pump station and a 30-inch water main on part of North Shore Channel Parcels 3.02 and 3.05 in Evanston and Skokie, Illinois. Consideration shall be a fee of $44,470.00 for the temporary construction easement and an initial annual fee of $39,598.00 for the 70-year easement

Deleted by the Executive Director

52 17-1393 Consent to a partial assignment of lease from the Village of Crestwood to the Village of Crestwood and Aldi Inc. as co-tenants with respect to 2.60 acres of the Village’s 7.61 acre leasehold located south of the Cal-Sag Channel and west of Cicero Avenue in Crestwood, Illinois; Cal-Sag Channel Parcel 11.04 (eastern Portion), and to allow for the sale of alcohol on these 2.60 acres. Consideration shall be an initial annual fee of $10,953.00

Recommended

Approval of the Consent Agenda with the exception of Items: 18, 33, 50, 51, and 53-62:

President Mariyana T. Spyropoulos called for a motion to accept the agendas for each Standing Committee that was convened. Moved by Martin J. Durkan, seconded by Frank Avila. President Mariyana T. Spyropoulos called for any objections. No objections were voiced. Motion carried.

Miscellaneous & New Business:

Resolution

53 17-1397 Resolution sponsored by the Board of Commissioners condemning sexual harassment and reaffirming the District’s policy prohibiting sexual harassment

A motion was made by Barbara J. McGowan, seconded by Kari K. Steele, that this Resolution be Recommended. The motion carried by the following roll call vote:

Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos

Motion

54 17-1399 Authority to Amend the Adopted 2018 Budget

2018 BF-21 Consolidated Attachment.pdf A motion was made by Kari K. Steele, seconded by Barbara J. McGowan, that this Agenda Item be Recommended. The motion carried by the following roll call vote:

Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos

55 17-1400 Motion to amend the 2018 budget of the Metropolitan Water Reclamation District of Greater Chicago as adopted December 14, 2017, consistent with motions adopted this date

A motion was made by Kari K. Steele, seconded by Frank Avila, that this Motion be Recommended. The motion carried by the following roll call vote:

Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos

56 O17-002A Adopt Ordinance O17-002A, Amending the Annual Appropriation Ordinance of the Metropolitan Water Reclamation District of Greater Chicago, effective for the fiscal year beginning January 1, 2018 and ending December 31, 2018, adopted on December 14, 2017

A motion was made by Kari K. Steele, seconded by Frank Avila, that this Ordinance be Recommended. The motion carried by the following roll call vote:

Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos

57 17-1401 Motion to reconsider the December 14, 2017 vote Adopting Ordinance O17-003, of the Metropolitan Water Reclamation District of Greater Chicago for the levy of taxes for 2018 to provide revenues for the Retirement Fund and Corporate Fund, effective for the fiscal year beginning January 1, 2018 and ending December 31, 2018

A motion was made by Kari K. Steele, seconded by Barbara J. McGowan, that this Motion be Recommended. The motion failed. The motion carried by the following roll call vote: