Metropolitan Water Reclamation District of Greater Chicago Board of Commissioners met Feb. 1.
Here is the minutes provided by the Commissioners:
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m.
Roll Call
Present: 8 -
Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Approval of Previous Board Meeting Minutes
A motion was made by Martin J. Durkan, seconded by Kari Steele, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
A motion was made by Barbara J. McGowan, seconded by Debra Shore, that the 2017 proceedings be corrected for typos and scrivener errors. The motion carried by acclamation. Chorus of ayes - No nays
Public Comments
George Blakemore, concerned citizen, addressed the Board.
Recess and Convene as Committee of the Whole
A motion was made by Martin J. Durkan, seconded by Kari Steele, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 12:00 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order
Procurement Committee
Report
1 18-0080 Report on advertisement of Request for Proposal 18-RFP-08, Court Reporting Services for a three-year period, estimated cost $366,000.00, Accounts 101-25000-612250, 101-30000-612250, 101-40000-612250, 401-50000-612250, and 501-50000-612250, Requisition 1485604 (As Revised)
Published and Filed
2 18-0088 Report of bid opening of Tuesday, January 16, 2018
Published and Filed
3 18-0112 Report on rejection of bids for Contract 18-605-21, Furnish and Deliver Station Battery Equipment, estimated cost $275,000.00
Published and Filed
1, 2018 4 18-0114 Report of bid opening of Tuesday, January 23, 2018
Published and Filed
Authorization
5 18-0085 Authorization for payment to JULIE Inc., for participation in underground project coordination, in an amount not to exceed $42,931.50, Account 101-50000-612430
Approved
6 18-0086 Authorization for payment to the U.S. Water Alliance for the 2018 annual membership dues and the 2018 Value of Water Campaign Sponsorship in the amount of $35,000.00, Account 101-15000-612280
Approved
7 18-0094 Authorization to amend agreement to expand product lines regarding the issuing of purchase orders to Gasvoda & Associates Inc., to Provide Vaughn, YSI, and Yeomans Pumps and Replacement Parts for Main Sewage, Sump and Chopper Pumps, Instrumentations and Process Support Equipment at Various Locations, for a three year period, in a total amount not to exceed $296,250.00, Accounts 101-67000, 68000, 69000-623070, 623270 Agenda Item No. 17, File No. 16-0536
Approved
8 18-0001 Authorization to execute change orders to decrease purchase orders or carryforward FY2017 encumbrances to FY2018
Approved
Authority to Advertise
9 18-0076 Authority to advertise Contract 18-361-11 for public tender of bids a 39-year
lease on 24.69± acres of District real estate located between I-294 and LaGrange Road in Willow Springs, Illinois; Main Channel Parcel 31.01. The minimum initial annual rental bid shall be established at $750,000.00
Approved
10 18-0084 Authority to advertise Contract 18-360-11 for public tender of bids a five (5) year lease on 2.5± acres of District real estate located at 15680 Canal Bank Road in Lemont, Illinois; Main Channel Parcel 23.10 (Western Portion). The minimum initial annual rental bid shall be established at $50,000.00
Approved
11 18-0095 Authority to advertise Contract 18-664-11 Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois, estimated cost $50,000.00, Account 101-66000-612420, Requisition 1481931
Approved
12 18-0096 Authority to advertise Contract 18-610-21, Rehabilitation of Raw Sewage Pump Rotating Assemblies at various locations, estimated cost $825,000.00, Account 201-50000-645700, Requisition 1480983
Approved
13 18-0097 Authority to advertise Contract 18-630-11 Furnishing and Delivering Ferric Chloride to the Egan Water Reclamation Plant, estimated cost $386,500.00, Account 101-67000-623560, Requisition 1485985
Approved
14 18-0098 Authority to advertise Contract 18-639-11 Furnish and Deliver Process Water Chemicals, estimated cost $290,000.00, Accounts 101-67000/68000/69000-623560, Requisitions 1482954, 1482955 and 1482956
Approved
Issue Purchase Order
15 18-0079
Issue purchase order and enter into an agreement for Contract 17-RFP-38, E-learning Courses for Return-to-Work Program with RedVector, LLC in an amount not to exceed $42,600.00, Accounts 101-25000-634820 and 101-27000-612820, Requisition 1471487
Approved
16 18-0082 Issue purchase order and enter into an agreement with Sirius Automation Group Inc., for Preventive Maintenance, Repairs and Consumable Supplies for Sirius Automation Weighing Systems in an amount not to exceed $14,450.00, Accounts 101-16000-612970, 623570, Requisition 1482264
Approved
17 18-0083 Issue purchase order and enter into agreement with Calco, Ltd. for Preventative Maintenance, Emergency Repair Service and Parts for Water Purification Systems at Various Locations for three years, in an amount not to exceed $82,000.00, Account 101-16000-612490, Requisition 1480986
Approved
18 18-0090 Issue purchase order for Contract 18-701-21, Furnish and Deliver Two Debris Baskets for the Influent Channels at the Kirie Water Reclamation Plant, to Pumping Solutions Inc., in an amount not to exceed $226,000.00, Account 201-50000-634650, Requisition 1476569
Approved
19 18-0103 Issue a purchase order to Sulzer Pumps Solutions Inc., to Furnish and Deliver One (1) High Speed Turbo Blower for the Hanover Park Water Reclamation Plant, in an amount not to exceed $156,210.00, Account 201-50000-634650, Requisition 1482952
Approved
Award Contract
20 18-0108 Authority to award Contract 18-697-11, Services of Tractors with Rotavators and Sludge Pumps with Operators, to Stewart Spreading Inc., in an amount not to exceed $1,452,700.00, Account 101-66000-612520, Requisition 1463531
Approved
Increase Purchase Order/Change Order
21 18-0093 Authority to increase purchase order for Contract 14-RFP-30 Co-Location Services, to Zayo Group, LLC, in an amount of $77,178.00, from an amount of $289,621.21, to an amount not to exceed $366,799.21, Account 101-27000-612210, Purchase Order 3086934
Approved
Affirmative Action Committee
Authorization
1, 2018 22 18-0113 Authority to adopt a policy for increasing contracting opportunities with the Metropolitan Water Reclamation District of Greater Chicago for veteran-owned and operated small business enterprises to be designated as Appendix V
Deleted by the Executive Director
Judiciary Committee
Authorization
23 18-0109 Authority to settle the Workers’ Compensation Claims of Xavier Rodriguez vs. MWRDGC, Case 11 WC 14831 Illinois Workers’ Compensation Commission, in the sum of $185,151.00, Account 901-30000-601090
Approved
Maintenance & Operations Committee
Authorization
24 18-0107 Authority to enter into an agreement with Siga Sec Global Inc. (Siga) for a pilot project at the Lockport Powerhouse to install SigaGuard cyber security solutions to monitor gate movements and analyze data for anomalies
Pension, Human Resources & Civil Service Committee
Report
25 18-0078 Annual Report for the Deferred Compensation Plan and Trust for 2017
Published and Filed
Miscellaneous and New Business
Motion
26 18-0111 MOTION to approve funds for District-wide celebrations
A motion was made by David J. Walsh, seconded by Kari K. Steele, that this Motion be adopted. The motion carried by acclamation. Chorus of ayes - No nays
Aye: 8 -
Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
27 18-0121 MEMORIAL RESOLUTION sponsored by the Board of Commissioners honoring the memory of Francis “Frank” Emmet Crowley
A motion was made by Frank Avila, seconded by Debra Shore, that this Memorial Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
28 18-0122 MEMORIAL RESOLUTION sponsored by the Board of Commissioners honoring the memory of Pastor Ron Taylor
Adopted
Resolution
29 18-0119 RESOLUTION sponsored by the Board of Commissioners recognizing the 2018 Women’s March
Adopted
Approval of the Consent Agenda with the exception of Items: 22, 24, 26, 27, 30, 31 and 32
A motion was made by Barbara J. McGowan, seconded by Martin J. Durkan, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 -
Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
30 18-0120 RESOLUTION sponsored by the Board of Commissioners recognizing National Engineers Week
A motion was made by Frank Avila, seconded by Debra Shore, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
Ordinance
31 O18-001 Ordinance O18-001 An Ordinance directing the County Clerk to reduce the levy of taxes on Capital Improvement Bonds for the levy year 2017
A motion was made by Barbara J. McGowan, seconded by Kari K. Steele, that this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 8 -
Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
1, 2018 32 O18-002 Ordinance O18-002 An Ordinance abating taxes heretofore levied to pay the principal of Capital Improvement Bonds of the Metropolitan Water Reclamation District of Greater Chicago
A motion was made by Martin J. Durkan, seconded by Frank Avila, that this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 8 -
Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Meeting Summary
Speakers
Pauline Kochanski, accepted the Memorial Resolution honoring the memory of Francis "Frank" Emmet Crowley. (Re: Miscellaneous and New Business Item #27)
Kay Whitlock accepted the Resolution recognizing National Engineers Week. (Re: Miscellaneous and New Business Item #30)
Summary of Requests
None
Study Session
Barbara J. McGowan requested a Study Session to be held to discuss Affirmative Action in its entirety, including appendix A, B, C, D and K. Barbara J. McGowan requested a Study Session to be held to discuss Affirmative Action appendix V.
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for February 15, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: February 2, 2018 - Date all agenda items are due to the Executive Director: 1:00 p.m., February 7, 2018.
A motion was made by Martin J. Durkan, seconded by Frank Avila, that when the Board Adjourns, it adjourns to meet again on Thursday, February 15, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 -
Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this February 1, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
http://mwrd.legistar.com/MeetingDetail.aspx?ID=591809&GUID=A460726D-EF26-49F4-A3BD-8FB1CB91232C&Search=
Alerts Sign-up