Metropolitan Water Reclamation District of Greater Chicago Committee of the Whole met February 1.
Here is the minutes provided by the Committee:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:55 a.m.
Roll Call:
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Procurement Committee:
Report-
1 18-0080 Report on advertisement of Request for Proposal 18-RFP-08, Court Reporting
Services for a three-year period, estimated cost $366,000.00, Accounts 101-25000-612250, 101-30000-612250, 101-40000-612250, 401-50000-612250, and 501-50000-612250, Requisition 1485604 (As Revised)
Recommended
2 18-0088 Report of bid opening of Tuesday, January 16, 2018
Recommended
3 18-0112 Report on rejection of bids for Contract 18-605-21, Furnish and Deliver Station Battery Equipment, estimated cost $275,000.00
Recommended
4 18-0114 Report of bid opening of Tuesday, January 23, 2018
Recommended
Authorization-
5 18-0085 Authorization for payment to JULIE Inc., for participation in underground project coordination, in an amount not to exceed $42,931.50, Account 101-50000-612430
Recommended
6 18-0086 Authorization for payment to the U.S. Water Alliance for the 2018 annual membership dues and the 2018 Value of Water Campaign Sponsorship in the amount of $35,000.00, Account 101-15000-612280
Recommended
7 18-0094 Authorization to amend agreement to expand product lines regarding the issuing of purchase orders to Gasvoda & Associates Inc., to Provide Vaughn, YSI, and Yeomans Pumps and Replacement Parts for Main Sewage, Sump and Chopper Pumps, Instrumentations and Process Support Equipment at Various Locations, for a three year period, in a total amount not to exceed $296,250.00, Accounts 101-67000, 68000, 69000-623070, 623270 Agenda Item No. 17, File No. 16-0536
Recommended
8 18-0001 Authorization to execute change orders to decrease purchase orders or carryforward FY2017 encumbrances to FY2018
Recommended
Authority to Advertise-
9 18-0076 Authority to advertise Contract 18-361-11 for public tender of bids a 39-year lease on 24.69± acres of District real estate located between I-294 and LaGrange Road in Willow Springs, Illinois; Main Channel Parcel 31.01. The minimum initial annual rental bid shall be established at $750,000.00
Recommended
10 18-0084 Authority to advertise Contract 18-360-11 for public tender of bids a five (5) year lease on 2.5± acres of District real estate located at 15680 Canal Bank Road in Lemont, Illinois; Main Channel Parcel 23.10 (Western Portion). The minimum initial annual rental bid shall be established at $50,000.00
Recommended
11 18-0095 Authority to advertise Contract 18-664-11 Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois, estimated cost $50,000.00, Account 101-66000-612420, Requisition 1481931
Recommended
12 18-0096 Authority to advertise Contract 18-610-21, Rehabilitation of Raw Sewage Pump Rotating Assemblies at various locations, estimated cost $825,000.00, Account 201-50000-645700, Requisition 1480983
Recommended
13 18-0097 Authority to advertise Contract 18-630-11 Furnishing and Delivering Ferric Chloride to the Egan Water Reclamation Plant, estimated cost $386,500.00, Account 101-67000-623560, Requisition 1485985
Recommended
14 18-0098 Authority to advertise Contract 18-639-11 Furnish and Deliver Process Water Chemicals, estimated cost $290,000.00, Accounts 101-67000/68000/69000-623560, Requisitions 1482954, 1482955 and 1482956
Recommended
Issue Purchase Order-
15 18-0079
Issue purchase order and enter into an agreement for Contract 17-RFP-38, E-learning Courses for Return-to-Work Program with RedVector, LLC in an amount not to exceed $42,600.00, Accounts 101-25000-634820 and 101-27000-612820, Requisition 1471487
Recommended
16 18-0082 Issue purchase order and enter into an agreement with Sirius Automation Group Inc., for Preventive Maintenance, Repairs and Consumable Supplies for Sirius Automation Weighing Systems in an amount not to exceed $14,450.00, Accounts 101-16000-612970, 623570, Requisition 1482264
Recommended
17 18-0083 Issue purchase order and enter into agreement with Calco, Ltd. for Preventative Maintenance, Emergency Repair Service and Parts for Water Purification Systems at Various Locations for three years, in an amount not to exceed $82,000.00, Account 101-16000-612490, Requisition 1480986
Recommended
18 18-0090 Issue purchase order for Contract 18-701-21, Furnish and Deliver Two Debris Baskets for the Influent Channels at the Kirie Water Reclamation Plant, to Pumping Solutions Inc., in an amount not to exceed $226,000.00, Account 201-50000-634650, Requisition 1476569
Recommended
19 18-0103 Issue a purchase order to Sulzer Pumps Solutions Inc., to Furnish and Deliver One (1) High Speed Turbo Blower for the Hanover Park Water Reclamation Plant, in an amount not to exceed $156,210.00, Account 201-50000-634650, Requisition 1482952
Recommended
Award Contract-
20 18-0108 Authority to award Contract 18-697-11, Services of Tractors with Rotavators and Sludge Pumps with Operators, to Stewart Spreading Inc., in an amount not to exceed $1,452,700.00, Account 101-66000-612520, Requisition 1463531
Recommended
Increase Purchase Order/Change Order-
21 18-0093 Authority to increase purchase order for Contract 14-RFP-30 Co-Location Services, to Zayo Group, LLC, in an amount of $77,178.00, from an amount of $289,621.21, to an amount not to exceed $366,799.21, Account 101-27000-612210, Purchase Order 3086934
Recommended
Affirmative Action Committee:
Authorization-
22 18-0113 Authority to adopt a policy for increasing contracting opportunities with the Metropolitan Water Reclamation District of Greater Chicago for veteran-owned and operated small business enterprises to be designated as Appendix V
Deleted by the Executive Director
Judiciary Committee:
Authorization-
23 18-0109 Authority to settle the Workers’ Compensation Claims of Xavier Rodriguez vs. MWRDGC, Case 11 WC 14831 Illinois Workers’ Compensation Commission, in the sum of $185,151.00, Account 901-30000-601090
Recommended
Maintenance & Operations Committee:
Authorization-
24 18-0107 Authority to enter into an agreement with Siga Sec Global Inc. (Siga) for a pilot project at the Lockport Powerhouse to install SigaGuard cyber security solutions to monitor gate movements and analyze data for anomalies
Deleted by the Executive Director
Pension, Human Resources & Civil Service Committee:
Report-
25 18-0078 Annual Report for the Deferred Compensation Plan and Trust for 2017
Recommended
Miscellaneous & New Business:
Motion-
26 18-0111 Motion to approve funds for District-wide celebrations
A motion was made by David J. Walsh, seconded by Kari K. Steele, that this Motion be Recommended. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Memorial Resolution-
27 18-0121 Memorial Resolution sponsored by the Board of Commissioners honoring the memory of Francis “Frank” Emmet Crowley
A motion was made by Frank Avila, seconded by Debra Shore, that this Memorial Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
28 18-0122 Memorial Resolution sponsored by the Board of Commissioners honoring the memory of Pastor Ron Taylor
Recommended
Resolution-
29 18-0119 Resolution sponsored by the Board of Commissioners recognizing the 2018 Women’s March
Approval of the Consent Agenda with the exception of Items: 22, 24, 26, 27, 30, 31, and 32
President Mariyana T. Spyropoulos called for a motion to accept the agendas for each Standing Committee that was convened. Moved by Barbara J. McGowan, seconded by Martin J. Durkan. President Mariyana T. Spyropoulos called for any objections. No objections were voiced. Motion carried.
30 18-0120 Resolution sponsored by the Board of Commissioners recognizing National Engineers Week
A motion was made by Frank Avila, seconded by Debra Shore, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
Ordinance-
31 O18-001 Ordinance O18-001 An Ordinance directing the County Clerk to reduce the levy of taxes on Capital Improvement Bonds for the levy year 2017
A motion was made by Barbara J. McGowan, seconded by Kari K. Steele, that this Ordinance be Recommended. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
32 O18-002 Ordinance O18-002 An Ordinance abating taxes heretofore levied to pay the principal of Capital Improvement Bonds of the Metropolitan Water Reclamation District of Greater Chicago
A motion was made by Martin J. Durkan, seconded by Frank Avila, that this Ordinance be Recommended. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Executive Session:
A motion was made by David Walsh, seconded by Martin J. Durkan, that an executive session be held for the Committee on Judiciary to discuss one matter of filed and pending litigation and one matter of probable and eminent litigation. Motion carried by roll call 8:0
Adjournment:
The Committee of the Whole meeting of February 1, 2018 was adjourned at 11:15 a.m.
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