Metropolitan Water Reclamation District of Greater Chicago Board of Commissioners met January 18.
Here is the minutes provided by the Board:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m.
Roll Call:
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Approval of Previous Board Meeting Minutes:
A motion was made by Martin J. Durkan, seconded by Frank Avila, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Public Comments:
George Blakemore, concerned citizen, voiced concerns
Recess and Convene as Committee of the Whole:
A motion was made by Debra Shore, seconded by Barbara J. McGowan, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners:
At 2:20 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order.
Finance Committee:
Report-
1 18-0034 Report on Cash Disbursements for the Month of December 2017, in the amount of $33,451,508.24
Published and Filed
2 18-0049 Report on the investment interest income during October 2017
Published and Filed
3 18-0050 Report on the investment interest income during November 2017
Published and Filed
4 18-0055 Report on investments purchased during October 2017
Published and Filed
5 18-0056 Report on investments purchased during November 2017
Published and Filed
6 18-0057 Report on payment of principal and interest for outstanding District bonds due on January 1, 2018
Published and Filed
Authorization
7 18-0058 Authority to Transfer up to $247,300,000.00 from the Corporate Working Cash Fund to Finance Corporate Fund Operations of the District in the Year 2018, Pursuant to the Provisions of 70 ILCS 2605/9b
Approved
8 18-0059 Authority to Transfer up to $11,100,000.00 from the Construction Working Cash Fund to Finance Construction Fund Operations of the District in the Year 2018, Pursuant to the Provisions of 70 ILCS 2605/9c
Approved
9 18-0060 Authority to Transfer up to $45,400,000.00 from the Stormwater Management Working Cash Fund to Finance Stormwater Management Fund Operations of the District in the Year 2018, Pursuant to the Provisions of 70 ILCS 2605/9e
Approved
10 18-0061 Authority to Transfer $5,000,000.00 from the Corporate Fund to the Metropolitan Water Reclamation District Retiree Health Care Trust (101-25000-601250)
Approved
Procurement Committee:
Report-
11 18-0016 Report on Advertisement of Request for Proposal 18-RFP-06 Legal Services for Workers’ Compensation Defense for a two-year period, with an option to extend for an additional year, in an amount not to exceed $375,000.00, Account 101-25000-612430, Requisition 1481599
Published and Filed
12 18-0043 Report on rejection of bids for Contract 18-935-11, Furnishing and Delivering Sodium Hydroxide, estimated cost $5,100,000.00
Published and Filed
13 18-0062 Report of bid opening of Tuesday, January 9, 2018
Published and Filed
Authorization-
14 18-0018 Authorization for payment to the Society of Human Resources Management for eight (8) employees to attend the 2018 SHRM Annual Conference and Exposition in Chicago, IL., on June 17-20, 2018, in an amount not to exceed $12,100.00, Account 101-25000-601100
Approved
15 18-0039 Authorization to amend Board Order of December 21, 2017, regarding Authority to Issue purchase order for Contract 17-609-21, Furnish and Deliver Enhanced Bio-P Control Equipment, Groups A and B, to Gasvoda & Associates, Inc,, in an amount not to exceed $165,343.91, Account 201-50000-645650, Requisition 1461027, Agenda Item No. 28, File No. 17-1394
Approved
16 18-0071 Authorization to decrease cost estimate for Contract 18-935-11 Furnishing and Delivering Sodium Hydroxide from $5,100,000.00 to $3,400,000.00, Account 101-69000-623560, Requisition 1460504
Approved
Authority to Advertise-
17 18-0037 Authority to advertise Contract 18-611-21 HVAC Improvements at Various Service Areas, estimated cost $1,350,000.00, Account 201-50000-645680, Requisition 1484783
Approved
Issue Purchase Order-
18 18-0019 Issue purchase order and enter into an agreement with Teledyne Instruments Inc. (dba Teledyne Leeman Labs) for a maintenance agreement for the Quick Trace M-7600 and Quick Trace M-8000 Mercury Analyzers and Consumable Parts and Supplies, in an amount not to exceed $25,659.00, Accounts 101-16000-612970 and 623570, Requisition 1481568
Approved
19 18-0044 Issue a purchase order with Peterson and Matz Inc., to Furnish and Deliver Six (6) Pumps for Calumet Water Reclamation Plant, in an amount not to exceed $96,000.00, Account 201-50000-634650, Requisition 1479990
Approved
20 18-0063 Issue purchase order for Contract 18-709-11, Furnishing and Delivering Calcium Nitrate to the Kirie Water Reclamation Plant to Alexander Chemical Corporation, in an amount not to exceed $205,150.00, Account 101-66000-623560, Requisition 1468520
Approved
21 18-0064 Issue purchase order and enter into an agreement for Contract 17-RFP-35 Consultant Services Pertaining to the Recruitment and Establishment of Small Business Enterprises (SBE) Program for Certain District Contracts, with Precision Management & Services, LLC, in an amount not to exceed $29,995.00, Account 101-30000-612430, Requisition 1467952 (As Revised)
Approved
Award Contract-
22 18-0038 Authority to award Contract 17-903-42, Elevator Improvements at the Mainstream Pumping Station (Re-Bid) to Parkway Elevators Inc., in an amount not to exceed $231,258.00. Account 401-50000-645600, Requisition 1457947
Approved
23 18-0045 Authority to award Contract 18-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators, to Bechstein-Klatt Loading & Shredding, in an amount not to exceed $5,237,250.00, Account 101-66000-612520, Requisition 1463520
Approved
24 18-0066 Authority to award Contract 18-002-11, Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period, Groups A, B, C, and D to Praxair Distribution Inc., in an amount not to exceed $47,934.80, Account 101-20000-623840
Approved
Increase Purchase Order/Change Order-
25 18-0030 Authority to decrease Contract 15-802-21, Furnish, Deliver and Install a Hydraulic Operator at TARP Gate Structure Number 1 in the Calumet Service Area, to Ornelas Construction Company, in an amount of $66,924.23 from an amount of $1,324,000.00 to a final amount of $1,257,075.77, Account 201-50000-645600, Purchase Order 5001541
Approved
26 18-0031 Authority to increase Contract 17-710-21, Reconditioning of Pump Motor No. 3 at the Kirie Water Reclamation Plant, to Omni Drive Holdings, LLC, in an amount of $17,322.00, from an amount of $126,289.00, to an amount not to exceed $143,611.00, Account 201-50000-645600, Purchase Order 5001623
Approved
27 18-0035 Authority to increase Contract 16-666-11, Hazardous Waste Disposal at Various Locations, to Veolia ES Technical Solutions, LLC, in an amount of $22,109.90 from an amount of $215,268.25 to an amount not to exceed $237,378.15, Account 101-66000-612520, Purchase Order 5001558
Approved
28 18-0040 Authority to increase Contract 15-711-22, Process Control Building Restoration at the O’Brien Water Reclamation Plant, to Dardon’s Roofing, Ltd., in an amount of $70,000,00 from an amount of $502,195.00 to an amount not to exceed $572,195.00, Account 201-50000-645690, Purchase Order 5001559
Approved
29 18-0070 Authority to increase Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV in an amount of $315,538.00, from an amount of $36,702,649.93, to an amount not to exceed $37,018,187.93, Account 401-50000-645600, Purchase Order 5001404
Approved
Engineering Committee:
Report-
30 18-0024 Report on change orders authorized and approved by the Director of Engineering during the month of December 2017
Published and Filed
Authorization-
31 18-0041 Authority to negotiate and enter into an intergovernmental agreement with the Village of Glenwood to transfer ownership of a force main connected to MWRD’s Calumet Intercepting Sewer 17J - Extension C, constructed along Cottage Grove Avenue to exclusively serve a facility owned by T&J Meat Packing
Approved
Maintenance & Operations Committee:
Reports-
32 18-0032 Report on change orders authorized and approved by the Director of Maintenance and Operations during the month of December 2017
Published and Filed
Pension, Human Resources & Civil Service Committee:
Report-
33 18-0048 2017 Annual Report of the Civil Service Board
Published and Filed
Public Information & Education:
Authorization-
34 18-0065 Authorization to allow participation in 2018 parades
Approved
Real Estate Development Committee:
Authorization-
35 18-0052 Authority to grant to the Morton Grove Niles Water Commission: (1) an 18-month, 17,843 sq. ft. temporary construction easement and (2) a 70-year, 38,517 sq. ft. non-exclusive easement to construct, install, operate, maintain, repair and remove three (3) subterranean 30-inch water mains on part of North Shore Channel Parcels 3.02, 3.03 and 3.05 and beneath the North Shore Channel in Evanston and Skokie, Illinois. Consideration shall be a fee of $45,500.00 for the temporary construction easement and an initial annual fee of $65,479.00 for the 70-year easement
Approved
36 18-0075 Authority to issue a 3-day permit to Morton Grove Niles Water Commission to conduct soil borings on North Shore Channel Parcels 3.04 and 3.05 in Evanston and Skokie, Illinois. Consideration shall be a nominal fee of $10.00
Approved
Stormwater Management Committee:
Report-
37 18-0025 Report on Green Infrastructure, Detention, and Compensatory Storage Volumes Required by the Watershed Management Ordinance
Published and Filed
Miscellaneous and New Business:
Motion-
38 18-0017 Motion to reappoint Donald J. Storino as a Member of the Civil Service Board of the Metropolitan Water Reclamation District of Greater Chicago
A motion was made by David J. Walsh, seconded by Martin J. Durkan, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
39 18-0042 Motion to appoint Hearing Officers for 2018
A motion was made by David J. Walsh, seconded by Martin J. Durkan, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Memorial Resolution
40 18-0073 Memorial Resolution sponsored by the Board of Commissioners extending sympathy and condolences to the family of Dennis Bruce Nelson, Ph.D.
Adopted
Approval of the Consent Agenda with the exception of Items: 38, 39, 41, and 42
A motion was made by Barbara J. McGowan, seconded by Debra Shore, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 7 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - David J. Walsh Resolution
41 18-0068 Resolution sponsored by the Board of Commissioners recognizing Bing Chee Chin’s 36 years of service and contribution to the Army Corps of Engineers and his 80th birthday
A motion was made by Frank Avila, seconded by Barbara J. McGowan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
42 18-0072 Resolution sponsored by the Board of Commissioners honoring the
Reverend Dr. Martin Luther King, Jr. (As Revised)
A motion was made by David J. Walsh, seconded by Barbara J. McGowan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
Meeting Summary:
Speakers-
Bing Chee Chin accepted the resolution recognizing his 36 years of service and contribution to the Army Corp of Engineers and his 80th birthday (Re: Miscellaneous and New Business Item #41)
Lewis Myers Jr. accepted the resolution honoring the Reverend Dr. Martin Luther King Jr. (Re: Miscellaneous and New Business Item #42)
Summary of Requests-
Procurement Item #11 1.
Mariyana T. Spyropoulos requested that the review of limiting the costs for services be expedited
2. Barbara J. McGowan requested that a copy of the review be distributed to the Board
Study Session-
None
Announcements-
None
Board Letter Submission Dates-
The next regular board meeting is scheduled for Feburay 1, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: January 19, 2018 Date all agenda items are due to the Executive Director: 1:00 p.m., January 24, 2018
Adjournment:
A motion was made by Barbara J. McGowan, seconded by Martin J. Durkan, that when the Board Adjourns, it adjourns to meet again on Thursday, February 1, 2019 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 7 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - David J. Walsh
http://mwrd.legistar.com/View.ashx?M=M&ID=588023&GUID=20328FF7-C8B7-4A6C-9631-2F35A84B5F9E
Alerts Sign-up